How to Back Up a Specific Folder in Outlook 2016
Outlook 2016 offers a number of different tools that help you sort your emails automatically. This is accomplished with rules, which can even be configured …
Microsoft Outlook How-To Guides
Articles to help you make changes to or fix problems that you are experiencing with Microsoft Outlook applications like Outlook 2010, Outlook 2013, and Outlook.com.
Not sure where to start? Check out our featured Microsoft Outlook guides below:
- How to Add a Folder in Outlook – if you want to improve the organization of your inbox, then adding folders can be a big help.
- How to Set Out of Office in Outlook – let your contacts know that you are unavailable with an out-of-office reply.
- How to Create a Distribution List in Outlook – quickly send an email to a pre-defined group of contacts with Outlook distribution lists.
Outlook.com – How to Empty Deleted Items When Signing Out
When you delete an item from your inbox in Outlook.com, it gets moved to the Deleted Items folder. That item will remain in that location …
How to Hide Sender Initials and Pictures in Outlook.com
When you view your Outlook.com emails in a Web browser, you have probably noticed a small circle to the left of the sender’s name. Sometimes …
How to Turn Off Link Previews in Outlook.com
With the default settings in Outlook.com email, a preview of a linked Web page is shown whenever you add a hyperlink to an email that …
Outlook.com – How to Show the BCC Field
When you write emails to some of your contacts, situations may arise where you want to include someone on the email, but you don’t want …
Outlook.com – How to Play a Sound When New Email Arrives
People have different feelings and preferences when it comes to notifications. Some people want to get all the notifications they can, and the more intrusive …
Outlook.com – How to Turn Off Read Receipts
Read receipts are something that many email providers will let you include when you send an email to someone. If the receiver chooses to send …
How to Hide the Reading Pane in Outlook.com Inbox
The Outlook desktop application has been popular for businesses and residential users for years because of how great the interface is and how many options …
How to Stop Grouping Messages by Conversation in Outlook.com
When you are participating in an email chain with other people, there will inevitably be a number of messages that contain bits of information that …
How to Turn On or Turn Off the Outlook.com Focused Inbox
Managing emails can be difficult when you receive a lot of promotional and junk emails in your inbox. Many email providers are switching to an …
How to Delete a Folder in Outlook 2013
Brand-new email accounts usually have a handful of folders by default. But if you are a heavy email user with a full inbox, finding the …
How to Add the Developer Tab in Outlook 2013
Microsoft Outlook affords you the ability to perform a lot of complex email-related tasks. It has a lot of benefits over the Web-based email clients …
How to Forward an Email as an Attachment in Outlook 2013
Have you ever needed to forward an email message to someone, or a group of people, but you wanted a way to do it where …
How to View Message Source in Outlook 2013
Certain types of emails that you send and receive in Microsoft Outlook share some similarities with Web pages. These emails are in the HTML format, …
How to Add a Send and Receive Button to the Quick Access Toolbar in Outlook 2013
You may find yourself often clicking the Send and Receive button in Outlook 2013 if you feel that you aren’t getting your messages fast enough. …
How to Run AutoArchive in Outlook 2013
Your email inbox can easily get out of hand if you receive a high number of messages every day. Managing an inbox with thousands of …
How to View the List of Blocked Senders in Outlook 2013
Spammers and annoying email contacts are probably the worst part of managing your email inbox. You may have marked those messages as junk or unsubscribed …
How to Alphabetize Folder Lists in Outlook 2013
Depending upon the way you use your email account, proper sorting may be a crucial aspect to how you stay organized. This can involve custom …
How to Enable Troubleshooting Logging in Outlook 2013
If you are experiencing problems with Microsoft Outlook, then it’s possible that you have sought out help in resolving the problem that you are having. …
How to Disable the Confirmation Before Permanently Deleting in Outlook 2013
Deleting items from your inbox and other locations in Outlook will send those items to a separate Deleted Items folder. However, depending on your current …
How to Export Rules in Outlook 2013
Using rules in Microsoft Outlook 2013 is one of the best ways to quickly and consistently sort your email messages. You can even use rules …
How to Create a vCard in Outlook 2013
Email programs like Microsoft Outlook 2013 have a lot of different ways that you can share information with your contacts. A good way to do …
How to Rename a Folder in Outlook 2013
There are a lot of different ways to use Microsoft Outlook but, if you receive a lot of emails to a particular account, you might …
How to Remove a Hyperlink from an Email Message in Outlook 2013
Outlook 2013 will automatically create a hyperlink when you enter certain types of information into an email message. This is most common with Web page …
Why Isn’t the Original Message Included When I Reply in Outlook 2013?
If you send a lot of emails throughout the day, then it’s very possible that you do not remember the context of every conversation you …
How to Direct a Reply to a Different Address in Outlook 2013
If you send an email to someone, they can respond to that message by clicking the Reply button in their email client. By default, this …
How to Remove Formatting from an Email in Outlook
Sending an email is often the fastest way to share information from your desktop or laptop computer. The ability to copy and paste information into …
How to Find Your PST File in Outlook 2013
Microsoft Outlook 2013 stores your emails in one large file with the file extension of .pst. If you are setting up a new computer and …
How to Click an Outlook 2013 Hyperlink Without Holding Ctrl
If someone sends you an email message in Outlook 2013, and that message contains a hyperlink, then you will need to hold down the Ctrl …
How to Enable Manual Send and Receive in Outlook 2013
Outlook 2013 offers a lot of options for the way it handles mail, including the ability to only send and receive email messages when you …
How to Send a Word 2013 Document as the Body of an Email in Outlook 2013
Microsoft Office products, such as Word and Outlook, are often compatible with one another for tasks where their functionality overlaps. For example, you might have …
How to Create an Email from a Template in Outlook 2013
A template in Microsoft Outlook 2013 can help speed up the process of sending the same email multiple times. By creating and saving a template, …
How to Work Offline in Outlook 2013
Outlook 2013 has a number of different ways to alert you to new messages. This is very helpful when you need to work in other …
How to Delete a Signature in Outlook 2013
Email signatures offer a simple and uniform way to provide your email contacts with the information that you think is important. It can also save …
How to Remove a Picture from an Outlook 2013 Email Signature
We have previously written about adding a picture to an Outlook 2013 signature as a way to include your company’s logo, or any other picture, in …
How to Add a Picture to a Signature in Outlook 2013
Have you received an email from someone that was using a picture in their email signature, and you wish that you could do that, too? …
How to Turn Off the Blue Outlook 2013 Notification Box
It is pretty common for Outlook 2013 users to have the email program open on their desktop or laptop computer while they perform other tasks. Outlook …
How to Disable Live Preview in Outlook 2013
You can configure a lot of different elements concerning the way that Outlook 2013 behaves. This includes options such as increasing the frequency at which …
How to Empty Deleted Items on Exit in Outlook 2013
Outlook 2013 comes with some default settings that are going to be fine for some users, but many people that use Outlook every day will …
How to Show the Recipient’s Name in the Outlook 2013 Sent Items Folder
It’s rare that Outlook 2013 will work exactly how you want it to with the default settings, and certain options, such as how often Outlook …
How to Change the Default Startup Folder in Outlook 2013
When you first launch Outlook 2013, there is a strong chance that it will open directly to your inbox. This is the default behavior for …
How to Change the Message Format in Outlook 2013
Microsoft Outlook 2013 has three different email formats from which you can choose when you are sending a new message, or replying or forwarding an …
How to Change the Font Color in Outlook 2013
Like other Microsoft Office programs, Outlook 2013 allows you to change much of the formatting for text that you type. One of the format options …
How to Stop Previewed Messages from Being Marked as Read in Outlook 2013
Microsoft Outlook 2013 can mark your email messages as read when you select them in the Reading Pane. Unfortunately, if you use the Reading Pane …
How to Change the Default Importance Level in Outlook 2013
Are you often applying tags for the importance of your emails in Microsoft Outlook? While this only takes a couple of steps, it might be …
How to Turn Off AutoComplete in Outlook 2013
For those on a quick clock: To turn off AutoComplete in Outlook 2013, simply head to the File tab, click Options, select the Mail tab, …
How to Set Email Priority in Outlook 2013
You can set the priority of an Outlook 2013 email by opening Outlook and creating a new email, then clicking the Message tab and choosing …
Where Did the Navigation Bar Go in Outlook 2013?
There are a number of different tools, features, and panes that could potentially be displayed in Microsoft Outlook 2013. Since you have some control over …
How to Hide the Folder Pane in Outlook 2013
Microsoft Outlook 2013 makes great use of the space that it takes up on your screen. Almost every inch of the program window is filled …
How to Empty the Deleted Items Folder in Outlook 2013
When you delete an email message from your Inbox in Outlook 2013, or you delete a contact that you no longer need, those items are …
How to Turn Off the Attachment Previewer in Outlook 2013
If you have Outlook 2013 set up to use the Preview panel, then you have probably noticed that you can view a preview of an …
How to Allow Outlook 2013 to Connect to the Internet
We have previously written about enabling or disabling the weather bar in Outlook 2013, but there is a specific situation where the setting for the …
How to Show the From Field in Outlook 2013
Microsoft Outlook 2013 can handle multiple email accounts at the same time. This is a very efficient solution for people that enjoy the convenience of Outlook …
How to Spell Check an Email in Outlook 2013
You can spell check an Outlook email by writing the message, clicking the Review tab at the top of the window, then clicking the Spelling …
How to Change the Outgoing Port in Outlook 2013
I recently had to change the outgoing port in Outlook 2013 when I was traveling and discovered that I was receiving email, but I could …
How to Send an HTML Email from Outlook 2013
Learning how to send an HTML email from Outlook 2013 is a great way to distribute highly customized newsletters to people on your mailing list. …
How to Delete a Rule in Outlook 2013
Rules in Microsoft Outlook provide you with a convenient way to filter your emails into the correct folder based on a wide range of criteria. …
How to Check for New Email in Outlook 2013
When you configure a new email account in Microsoft Outlook 2013, it is using the email credentials that you supplied to sign into your email …
How to Display the Ribbon in Outlook 2013
Microsoft Office programs, such as Microsoft Outlook, Word, and Excel, have been using a navigational ribbon in lieu of a menu since Office 2007. This …
How to Add a Phone Number to a Signature in Outlook 2013
A signature in Outlook is helpful because it allows you to provide recipients with important information that you have selected. Whether this is a mailing …
How to Stop Capitalizing the First Letter in Outlook 2013
A lot of programs with AutoCorrect features try to incorporate fixes to many common mistakes that people make when they type. Occasionally, however, you will …
How to Make a Signature in Outlook 2013
If you send a lot of emails throughout the course of a typical day, then you are probably looking for ways to reduce the amount …
How to Attach a File in Outlook 2013
Email is a simple, effective way to communicate with other people. Most people have an email address, and the message can be read at their …
How to Edit a Contact in Outlook 2013
Contact information can change frequently, so it’s always important to make sure that you are using the correct means to reach someone. Whether they update …
View Only Unread Email Messages in Outlook 2013
Outlook inboxes can easily grow to a point where it can take a long time to manually find a specific email. Fortunately, Outlook has a …
How to Disable Predictive Email Addresses in Outlook 2013
Outlook strives to offer the simplest, most complete way to manage emails. And judging by the popularity of the program, they have created a great …
How to Empty the Auto-Complete List in Outlook 2013
The auto-complete list in Outlook 2013 is the one that displays email address suggestions as you are typing into the To or CC field at …
How to Only Display Emails with Attachments in Outlook 2013
I’ve personally found that a lot of the emails I receive that contain attachments tend to be more important than regular emails. They are also …
How to Get a Print Button in Outlook 2013
Microsoft has moved most of the important file actions to the File tab at the top-left corner of each program window, but this puts these …
How to Turn Off the New Message Alert Sound in Outlook 2013
While it is pretty common for Outlook users to keep their email open throughout the course of the day, not everyone keeps Outlook open as …
How to Pop Out Replies and Forwards by Default in Outlook 2013
One workflow option that you can use in Microsoft Outlook involves going through your inbox and opening a new window for each message that requires …
Mark All Messages as Read in a Folder in Outlook 2013
One good way to make sure that you are caught up on all of your email correspondence is by looking at the number of unread …
Where Did My Folder List Go in Outlook 2013?
The basic navigation structure for Outlook 2013 is broken up into three areas. There is a list of folders at the left side of the …
How to Check the Size of a Folder in Outlook 2013
If you use Outlook 2013 every day and receive a lot of emails, especially emails containing large file attachments, then your Outlook file can get …
How to Send an Entire Folder of Files as an Attachment in Outlook 2013
Emailing files as attachments is often the most efficient method to share a file on your computer with another person. You’ve probably even sent multiple …
How to Add the BCC Field in Outlook 2013
The BCC field has a number of beneficial uses, but perhaps the most common use is being able to send an email to an individual …
How to Stop Grouping Messages by Conversation in Outlook 2011
Email habits and preferences are often built up over years of use and experience with different types of emails. These can be tough to break, …
How to Change the Default Font in Outlook 2013
You might decide to change the default font in Outlook 2013 if you find the default font style or color to be unappealing. The font …
How to Add BCC in Outlook 2011
Blind carbon copy, or BCC, is a helpful way to keep the email addresses of people copied on a message hidden from other recipients of …
How to Change the Send and Receive Frequency in Outlook 2011
The Outlook 2011 program for your Mac OS X computer is very similar to the versions that you might be used to on a Windows …
How to Find the SMTP Port Number in Outlook 2013
To find the SMTP port number in Outlook 2013, head to the ‘File’ tab, click on ‘Account Settings’, double-click your email account, and look under …
How to Delay Delivery of an Email in Outlook 2013
If you use Outlook daily for personal or business reasons, then you have likely come to appreciate the number of features that it offers over …
How Do You Turn Off Read Receipts in Outlook 2013
Read receipts are an interesting feature in mail programs, but it is a feature that is not standardized. Many popular email clients block them, and …
Change How Your Name Displays on Sent Email in Outlook 2013
When you initially set up your email account in Outlook 2013, you were asked to enter your name during the account creation process. The name …
Add a URL Link to Your Outlook 2013 Signature
When you are sending or replying to an email in Outlook 2013, you probably want to give your recipients the most possible options for contacting …
How to Remove the Weather from the Outlook 2013 Calendar
Outlook 2013 resembles Outlook 2010 in a lot of ways, but there are some noticeable changes. You can still perform tasks like creating distribution lists, …
Reading Pane or Preview Panel is Gone in Outlook 2010
When you use Outlook 2010 throughout most of your workday, you start to get used to the way it appears whenever you open the program …
Download Pictures Automatically in Outlook 2010
Dealing with emails can be a risky proposition. There are a lot of ways that a malicious spammer or malware creator can get your email …
Change How Your Name Appears in Outlook 2010
You might discover that you need to change your send name in Outlook 2010 if the name that people see when they receive your email …
Fixing Small Text When Composing Emails in Outlook 2010
We’ve all been in situations where we accidentally hit a key or combination of keys on our keyboard and something drastically changed on our screen. …
How to Forward Your Hotmail Account to Outlook.com
While it is possible to create an Outlook.com email address using your existing Hotmail account and automatically have all of your Hotmail messages get sent …
Link Your New Outlook.com Address with your Old Hotmail
If you have seen and started using the new Outlook.com email service from Microsoft, then hopefully, you are as big a fan of it as …
How to Create a Signature for your Outlook.com Email Address
The rollout of Microsoft’s new Outlook.com email system has generated a lot of buzz among people that are looking for a fast, simple new solution …
Change the Color of Highlighted Search Terms in Outlook 2010
When one of your Outlook 2010 folders gets too large, it can be difficult to locate a specific message that you need. Fortunately, Outlook 2010 …
How to See the File Size of a Folder in Outlook 2010
When you connect your email account to Microsoft Outlook 2010, the program will start downloading email messages from your email server to your computer. This …
How to Find the Word Count of an Outlook 2010 Message
Many publishers and institutions use word count as a requirement for articles, documents, and papers. It is an effective measure of how much information is …
How to Show Total Number of Items in Outlook 2010 Folder
In normal circumstances, Outlook 2010 will display a blue number in parentheses to the right of a folder when there are unread items in that …
How to Display the From Field in Outlook 2010
When you are typing a new message in Microsoft Outlook 2010, typically, the information you are most concerned with is the To field, the Subject …
Google Calendar Sync Outlook 2010
If you use a Google Calendar and Microsoft Outlook 2010 with regularity, then you may have been wondering how to configure both of them so …
How to Schedule Sending an Email in Outlook 2010
Learning how to schedule emails in Outlook 2010 is important for anyone that has to send a lot of messages at specific times, especially when …