How to Change the Send and Receive Frequency in Outlook 2011

The Outlook 2011 program for your Mac OS X computer is very similar to the versions that you might be used to on a Windows computer, but the menus and locations of important settings are noticeably different.

So if you want to adjust Outlook 2011 so that it sends and receives messages more or less frequently, you may have trouble determining where to go to make that change.

Send and Receive Messages More or Less Frequently in Outlook 2011

Fortunately, it is possible to make this change in Outlook 2011, allowing you to check for new messages more or less frequently than the 10 minute default setting.

For people that tend to receive messages earlier on their phones than they do in Outlook and want to change that, then the steps outlined below will help to ensure that you receive your messages as soon as possible on your computer as well.

Step 1: Launch Outlook 2011.

Step 2: Click Tools at the top of the screen, click Run Schedule, then click Edit Schedules.

Step 3: Double-click the Send & Receive All item.

Step 4: Click inside the field at the center of the window, to the right of Every, then enter the number of minutes after which you want Outlook 2011 to send and receive messages.

Step 5: Click the OK button at the bottom-right corner of the window.

Now that you know how to change the send and receive frequency in Outlook 2011, you can better customize how often the application is checking for new emails from your server.

We have also written about how to do this in Outlook 2010 and Outlook 2013.