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Microsoft Outlook How-To Guides

Articles to help you make changes to or fix problems that you are experiencing with Microsoft Outlook applications like Outlook 2010, Outlook 2013, and Outlook.com.

Not sure where to start? Check out our featured Microsoft Outlook guides below:

  • How to Add a Folder in Outlook – if you want to improve the organization of your inbox, then adding folders can be a big help.
  • How to Set Out of Office in Outlook – let your contacts know that you are unavailable with an out-of-office reply.
  • How to Create a Distribution List in Outlook – quickly send an email to a pre-defined group of contacts with Outlook distribution lists.
how to strikethrough text in Outlook

How to Strikethrough Text in Microsoft Outlook

Last Updated On September 17, 2023 by Matthew Burleigh

Striking through text in Outlook is a straightforward process. First, open Outlook and initiate a new email. The next step involves selecting the specific text …

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Categories Programs Tags Microsoft, Microsoft Outlook How-To Guides, Strikethrough
how to ignore an email conversation in outlook 2013

How to Ignore an Email Conversation in Outlook 2013

Last Updated On June 2, 2023 by Matthew Burleigh

While you might already be accustomed to marking certain emails as junk or spam in Microsoft Outlook, occasionally, there might be something that comes from …

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Categories Programs Tags Email, Microsoft Outlook 2013, Microsoft Outlook How-To Guides
how to clear the AutoComplete list in Outlook 2010

How to Clear the AutoComplete List in Outlook 2010

Last Updated On June 12, 2023 by Matthew Burleigh

Microsoft Outlook will build a list of email addresses as you send messages to different people. As you start typing addresses into the sending fields …

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Categories Programs Tags Contacts, Microsoft Outlook How-To Guides
how to compose all messages in outlook 2010 in plain text

How to Compose All Messages in Outlook 2010 in Plain Text

Last Updated On June 24, 2023 by Matthew Burleigh

When you create a new email in Microsoft Outlook, you are probably doing so with either the HTML or Rich Text formatting option. These types …

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Categories Programs Tags Email, Microsoft Outlook How-To Guides

How to Group by Conversation in Outlook 2010

Last Updated On July 31, 2023 by Matthew Burleigh

If you use an email provider in a Web browser, like Gmail, then it’s possible that your emails are currently grouped by conversation. If you …

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Categories Programs Tags Microsoft Outlook How-To Guides, Views

How to Configure AutoArchive in Outlook 2003

Last Updated On June 9, 2023 by Matthew Burleigh

Microsoft Outlook 2003 is a great way to manage all of the emails that you get. It has an intuitive interface that makes it easy …

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Categories Programs Tags Backup, Microsoft Outlook How-To Guides
select how you want to view the ribbon in outlook 2013

How Do I Keep Hiding the Ribbon in Outlook 2013?

Last Updated On August 9, 2023 by Matthew Burleigh

The ribbon in Microsoft Outlook includes many of the controls and settings that you need in order to best manage your email account. But it’s …

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Categories Programs Tags Microsoft Outlook 2013, Microsoft Outlook How-To Guides, Ribbon
click the message preview button

How to Change the Number of Preview Lines in Outlook 2013 Messages

Last Updated On June 14, 2023 by Matthew Burleigh

Does it seem like too much of each email message is being shown in your inbox in Outlook? You might prefer to see more messages …

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Categories Programs Tags Email, Microsoft Outlook 2013, Microsoft Outlook How-To Guides
enable attachment reminder

How to Enable the Attachment Reminder in Outlook 2013

Last Updated On August 1, 2023 by Matthew Burleigh

It’s very easy to write an email that is supposed to include a document or spreadsheet, then get to the end of the message and …

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Categories Programs Tags Email, Microsoft Outlook 2013, Microsoft Outlook How-To Guides
how to search all folders in outlook 2013

How to Search All Folders in Outlook 2013

Last Updated On July 18, 2023 by Matthew Burleigh

Searching through the folders in your Outlook application can often be the quickest way to find an email that you need. If you have a …

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Categories Programs Tags Microsoft Outlook 2013, Microsoft Outlook How-To Guides, Searching
compose messages in plain text in outlook 2003

How to Compose Messages in Plain Text in Outlook 2003

Last Updated On June 29, 2023 by Matthew Burleigh

While it can be useful to add different elements and formatting options to the emails that you write in Microsoft Outlook, it can cause problems …

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Categories Programs Tags Email, Microsoft Outlook How-To Guides

How to Archive Old Emails in Outlook 2010

Last Updated On June 7, 2023 by Matthew Burleigh

It’s difficult to delete old emails, especially if you are constantly searching through them to find information. But Outlook file sizes can grow quite large …

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Categories Programs Tags Folders, Microsoft Outlook How-To Guides
Click the Advanced tab, then change to port 587

Fixing Outlook After Switching Internet Service Providers

Last Updated On June 30, 2023 by Matthew Burleigh

Typically when you switch Internet Service Providers (ISPs) there is little to do aside from replacing a modem and sending your money to a different …

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Categories Programs Tags Microsoft Outlook How-To Guides, Networks
how to create a signature in outlook 2016

How to Add Signature in Outlook 2016

Last Updated On July 5, 2023 by Matthew Burleigh

Many of the people that email you every day probably use some kind of email signature. It’s a good way to provide important information in …

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Categories Programs Tags Email, Microsoft Outlook How-To Guides
How to Change Outlook Hyperlink Settings

How to Change Outlook Hyperlink Settings

Last Updated On June 9, 2023 by Matthew Burleigh

A new Windows laptop or desktop computer will have Microsoft Web browsers like Microsoft Edge or Internet Explorer on it by default. But if you …

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Categories Programs Tags Hyperlinks, Microsoft Outlook How-To Guides
How to Stop Deleting Meeting Requests in Outlook

How to Keep Meeting Requests in Your Inbox in Outlook 2013

Last Updated On June 24, 2023 by Matthew Burleigh

The meeting requests that you receive in Outlook get deleted automatically after you accept the invitation. But you may have trouble finding events on your …

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Categories Programs Tags Email, Microsoft Outlook 2013, Microsoft Outlook How-To Guides
How to Change the Opening Folder in Outlook 2010

How to Make Microsoft Outlook 2010 Open to Inbox

Last Updated On August 4, 2023 by Matthew Burleigh

You can make Outlook 2010 open directly to the inbox by going to File > Options > Advanced > clicking Browse next to Start Outlook …

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Categories Programs Tags Microsoft Outlook How-To Guides, Startup
tap the delete from my iphone button

How to Remove Outlook Account from iPhone 13

Last Updated On June 26, 2023 by Matthew Burleigh

Your iPhone allows you to add a large number of email accounts to your device, making it simple to manage multiple email addresses at once. …

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Categories Mobile Devices Tags Accounts, iPhone How-To Guides, Microsoft Outlook How-To Guides, Microsoft Outlook.com
Click Delay Delivery

How to Delay Message Delivery in Outlook 2010

Last Updated On June 1, 2023 by Matthew Burleigh

Have you ever needed to create an email, but the recipient didn’t need it for a couple of days? Rather than trying to use a …

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Categories Programs Tags Email, Microsoft Outlook How-To Guides
how to export emails in outlook 2013

How to Export Emails to a Flash Drive in Outlook 2013

Last Updated On June 5, 2023 by Matthew Burleigh

Whether you want to be able to work with your Outlook data in a different application or you want to make a backup copy of …

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Categories Programs Tags Microsoft Outlook 2013, Microsoft Outlook How-To Guides, USB Flash Drive
export outlook 2013 contacts as a csv file

How to Export Outlook 2013 Contacts to Excel

Last Updated On July 11, 2023 by Matthew Burleigh

The contact information that you have in your Outlook account can be useful in a lot of other areas. But you might be thinking about …

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Categories Programs Tags Contacts, Microsoft Outlook 2013, Microsoft Outlook How-To Guides
how to flag an email for followup in outlook 2013

How to Flag an Email for Follow Up in Outlook 2013

Last Updated On July 3, 2023 by Matthew Burleigh

When you have a busy email inbox, you may not be able to act on everything right away. I know that I am constantly receiving …

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Categories Programs Tags Email, Microsoft Outlook 2013, Microsoft Outlook How-To Guides
disable hardware graphics acceleration in outlook 2013

How to Disable Hardware Graphics Acceleration in Outlook 2013

Last Updated On June 26, 2023 by Matthew Burleigh

Microsoft Outlook can run pretty well on most computers that are able to install it. But if you use Outlook heavily, or if your Outlook …

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Categories Programs Tags Hardware Acceleration, Microsoft Outlook 2013, Microsoft Outlook How-To Guides
create new folder in outlook

How to Create Folders in Outlook 2013

Last Updated On June 3, 2023 by Matthew Burleigh

If you use your email address a lot and have a lot o communications with people for work, school, or personal emails, then your inbox …

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Categories Programs Tags Folders, Microsoft Outlook 2013, Microsoft Outlook How-To Guides
move the quick access toolbar in outlook 2013

How to Move the Quick Access Toolbar Below the Ribbon in Outlook 2013

Last Updated On July 31, 2023 by Matthew Burleigh

When you are accustomed to utilizing the convenience features in an application, changes to their location can be frustrating. Or, if the current location is …

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Categories Programs Tags Microsoft, Microsoft Outlook 2013, Microsoft Outlook How-To Guides, Ribbon
solution for how to find lost contacts in outlook 2010

How to Find Lost Contacts in Outlook 2010

Last Updated On June 2, 2023 by Matthew Burleigh

We rely pretty heavily on the stored contact information that we have on our phones and on our computers. So when a contact is missing …

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Categories Programs Tags Contacts, Microsoft Outlook How-To Guides
how to set an out of office in outlook 2013

How to Set Out of Office in Outlook 2013

Last Updated On July 24, 2023 by Matthew Burleigh

Everyone needs to go on vacation or leave for a work trip every now and then, so it’s useful to be able to let your …

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Categories Programs Tags Email, Microsoft Outlook 2013, Microsoft Outlook How-To Guides
how to stop marking emails as read when you click on another one in outlook 2013

How to Stop Marking Emails as Read When Selecting Them in Outlook 2013

Last Updated On July 7, 2023 by Matthew Burleigh

If you are missing emails in Outlook because the application is marking them as read, then it may not be your fault. Microsoft Outlook has …

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Categories Programs Tags Microsoft Outlook 2013, Microsoft Outlook How-To Guides, Selections
mark as high importance

How to Send an Outlook High Importance Email in Outlook 2013

Last Updated On June 19, 2023 by Matthew Burleigh

Have you ever received an email in Outlook that had a red exclamation point next to it? This means that someone has marked that messages …

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Categories Programs Tags Email, Microsoft Outlook 2013, Microsoft Outlook How-To Guides
dont' delete meeting requests in outlook 2010

Don’t Delete Meeting Requests from Inbox in Outlook 2010

Last Updated On June 19, 2023 by Matthew Burleigh

Do you ever find that you need to look at meeting requests that you have already responded to? This can be a problem if you …

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Categories Programs Tags Deleting, Microsoft Outlook How-To Guides
how to view messages by conversation in outlook 2013

How to Group Emails by Conversation in Outlook 2013

Last Updated On June 19, 2023 by Matthew Burleigh

Scrolling through your inbox to find all of the important messages that pertain to a conversation can be frustrating. It’s also really easy to miss …

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Categories Programs Tags Email, Microsoft Outlook 2013, Microsoft Outlook How-To Guides
disable new message sound in outlook 2010

How to Disable the New Message Sound in Outlook 2010

Last Updated On June 19, 2023 by Matthew Burleigh

Some of the notification sounds on your computer or phone can be useful. For example, you might want to know when someone is trying to …

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Categories Programs Tags Microsoft Outlook How-To Guides, Sound
How to Create a Distribution List in Outlook 2013

How to Create a Distribution List in Outlook 2013

Last Updated On June 27, 2023 by Matthew Burleigh

When you use Microsoft Outlook for work or for an organization, you may often find that you need to send emails to a lot of …

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Categories Programs Tags Contacts, Microsoft Outlook 2013, Microsoft Outlook How-To Guides
how to change your email password in Outlook 2013

How to Change Password in Outlook 2013

Last Updated On July 7, 2023 by Matthew Burleigh

It’s often necessary to switch the password for important online accounts. Since they keep important information safe, a strong password is very useful. So you …

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Categories Programs Tags Microsoft Outlook 2013, Microsoft Outlook How-To Guides, Passwords
fix server settings in Outlook 2013

How to Change Outlook 2013 Mail Server Settings

Last Updated On July 6, 2023 by Matthew Burleigh

Effectively using Microsoft Outlook requires that you provide it with all of the credentials and server information that it needs to be able to properly …

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Categories Programs Tags Microsoft Outlook 2013, Microsoft Outlook How-To Guides, Networks
stop sending outlook 2013 signature with replies and forwards

How to Stop Including Signatures on Replies in Outlook 2013

Last Updated On August 10, 2023 by Matthew Burleigh

Using automatic signatures in Microsoft Outlook 2013 is a great way to ensure that you include important contact information in the emails that you send. …

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Categories Programs Tags Email, Microsoft Outlook 2013, Microsoft Outlook How-To Guides
How to Turn Off the Microsoft Outlook Attachment Reminder in Outlook 2013

How to Turn Off the Microsoft Outlook Attachment Reminder in Outlook 2013

Last Updated On July 24, 2023 by Matthew Burleigh

Modern email is often more than just simple messages containing text. Many emails are going to include pictures, files, or other types of attachments that …

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Categories Programs Tags Email, Microsoft Outlook How-To Guides
how to add a link to your signature in Outlook 2010

How to Add Hyperlink in Outlook Signature – Outlook 2010

Last Updated On July 19, 2023 by Matthew Burleigh

Learning how to add a link to your Outlook signature can provide you with some additional marketing options when you send emails. Your current signature …

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Categories Programs Tags Hyperlinks, Microsoft Outlook How-To Guides
how to make a signature in outlook 2010

How to Set Up Signature in Outlook 2010

Last Updated On June 22, 2023 by Matthew Burleigh

Most of the popular email providers and email applications provide you with a way to include an email signature at the end of your message. …

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Categories Programs Tags Email, Microsoft Outlook How-To Guides
how disable work offline mode outlook 2016

How to Disable Work Offline in Outlook 2016

Last Updated On June 26, 2023 by Matthew Burleigh

Microsoft Outlook is commonly open all the time when you rely on it for your email. Whether it’s at work or home, Outlook is a …

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Categories Programs Tags Microsoft Outlook How-To Guides, Networks
Set the Send and Receive frequency

Change Outlook 2013 Send and Receive Frequency

Last Updated On July 18, 2023 by Matthew Burleigh

Microsoft Outlook has default send/receive settings that control when it checks for new messages and sends the messages that you have created. But you may …

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Categories Programs Tags Email, Microsoft Outlook 2013, Microsoft Outlook How-To Guides
enter address and click connect

How to Add a Gmail Account in Outlook for Office 365

Last Updated On June 5, 2023 by Matthew Burleigh

You may want to add a Gmail account in Outlook for Office 365 if you are using it for work or on your personal computer. …

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Categories Programs Tags Accounts, Gmail, Microsoft Outlook How-To Guides, Office 365
enter file name

How to Create an Outlook Email Template in Outlook 2013

Last Updated On June 18, 2023 by Matthew Burleigh

Trying to incorporate efficiency into your work life can be difficult. However, there are ways to automate or simplify some of the tasks that you …

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Categories Programs Tags Email, Microsoft Outlook 2013, Microsoft Outlook How-To Guides
how to show the bcc field in outlook 2010

How to Show the BCC Field in Outlook 2010

Last Updated On June 8, 2023 by Matthew Burleigh

As an Outlook user you are probably aware of how to send an email to a recipient, or even multiple recipients. Use these steps to …

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Categories Programs Tags Email, Microsoft Outlook How-To Guides
mark all messages as read in outlook 2010

Mark All Messages as Read in Outlook 2010

Last Updated On June 13, 2023 by Matthew Burleigh

The number in parentheses next to a folder in Outlook tells you how many messages are unread. Use these steps to mark all messages as …

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Categories Programs Tags Email, Microsoft Outlook How-To Guides
Click Options tab, then check the read receipt option

How to Request a Read Receipt in Outlook 2010

Last Updated On July 28, 2023 by Matthew Burleigh

A read receipt is an option available in many email applications where you can find out when a recipient has opened an email that you …

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Categories Programs Tags Email, Microsoft Outlook How-To Guides
how to insert a text in Microsoft Outlook for Office 365

How to Insert as Text in Microsoft Outlook for Office 365

Last Updated On June 27, 2023 by Matthew Burleigh

If you have a document or an HTML file that you like to use in your emails, then you are probably familiar with the “Insert …

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Categories Programs Tags Files, Microsoft Outlook How-To Guides
How to Sort Emails by Date in Outlook 2013

How to Sort Emails by Date in Outlook 2013

Last Updated On June 1, 2023 by Matthew Burleigh

Filtering and sorting the emails in your inbox gets really important as the amount of messages in that inbox grows. The more emails you have, …

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Categories Programs Tags Email, Microsoft Outlook 2013, Microsoft Outlook How-To Guides
how to turn off quick suggestions in outlook.com

How to Turn Off Quick Suggestions in Outlook.com

Last Updated On July 10, 2023 by Matthew Burleigh

Outlook.com has a number of settings and features that are meant to help you compose emails more efficiently. One of these settings is called Quick …

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Categories Web Browsers and Applications Tags Microsoft Outlook How-To Guides, Microsoft Outlook.com
how to add buttons to toolbar in outlook.com

How to Customize the Toolbar in Outlook.com

Last Updated On August 28, 2023 by Matthew Burleigh

When you are writing an email message in the Web browser version of Outlook.com, there are a number of buttons that appear in the toolbar …

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Categories Web Browsers and Applications Tags Microsoft Outlook How-To Guides, Microsoft Outlook.com
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