Printing an email in Outlook is pretty straightforward – you just need to open the email you want to print, click on the ‘File’ tab, choose ‘Print’, and then hit the ‘Print’ button again. And voila, your email is printed! But let’s dig a little deeper and make sure you’re doing it right, shall we?
Step by Step Tutorial on How to Print Email in Outlook
Have you ever needed a hard copy of an email? Maybe it’s an important receipt, a reservation confirmation, or instructions for a task. Whatever the reason, printing an email from Outlook is a simple process that anyone can do. Let’s walk through the steps together.
Step 1: Open the email you want to print.
Open Outlook and navigate to the email you wish to print. Double-click to open it in its own window.
Opening the email in its own window makes it easier to access the print options and ensures you’re printing the correct email. It also allows you to review the email one last time before printing.
Step 2: Click on the ‘File’ tab.
Located at the top-left corner of the screen, click on the ‘File’ tab to open a drop-down menu.
The ‘File’ tab is where you’ll find all of Outlook’s document handling functions, including printing options.
Step 3: Choose ‘Print’ from the drop-down menu.
From the ‘File’ tab drop-down menu, click on ‘Print’. This will open the print settings.
In the print settings, you can choose the printer, the number of copies, and the print style (like memo style or table style).
Step 4: Adjust your print settings if necessary.
Take a moment to make sure your print settings are correct. Choose the right printer, the number of copies you need, and the style of printing that suits the email content.
Adjusting your print settings before hitting ‘Print’ ensures that the email is printed exactly how you want it.
Step 5: Hit the ‘Print’ button.
Once you’ve checked your settings, click the ‘Print’ button to start the printing process.
Pressing ‘Print’ sends the email to your printer’s queue. Make sure your printer is on and has paper ready!
After you complete these steps, your printer will get to work and produce a physical copy of your email. Easy, right? Now you can file it, share it, or use it as a reminder.
Tips on How to Print Email in Outlook
- Preview your email before printing to ensure all content is visible and formatting is correct.
- If printing multiple emails, consider using the ‘Table Style’ to save paper and ink.
- Check your printer’s ink levels and paper supply before starting the print job.
- If the email contains important images or graphics, ensure they are set to print by checking the print options.
- Remember that you can also save the email as a PDF instead of printing, which can be handy for digital record keeping.
Frequently Asked Questions
How can I print an email with all the attachments?
Attachments won’t automatically print with the email. You’ll need to open each attachment and print them separately from their respective applications.
Can I print an email from the Outlook mobile app?
Yes, you can print from the Outlook mobile app. Find the print option in the app’s share or settings menu, but make sure you have a compatible printer.
Is it possible to print multiple emails at once?
Yes, select multiple emails by holding down the ‘Ctrl’ key and clicking each email. Then right-click and choose ‘Quick Print’ to print them all at once.
How do I print an email in color?
Ensure your printer settings are set to print in color, and that your printer is capable and has the necessary color ink.
Can I print only selected parts of an email?
Yes, you can highlight the specific text you want to print, then right-click and choose ‘Print’. In the print settings, choose ‘Selection’ to print only the highlighted text.
Summary
- Open the email you want to print.
- Click on the ‘File’ tab.
- Choose ‘Print’ from the drop-down menu.
- Adjust your print settings if necessary.
- Hit the ‘Print’ button.
Conclusion
Printing emails may seem a bit old-school in our digital age, but it’s still a necessary skill for many. Whether you’re filing away important correspondence or need a physical document for a meeting, knowing how to print email in Outlook is a handy trick. With the simple steps outlined above, you’ll be printing emails like a pro in no time. Plus, with a few extra tips under your belt, you can make sure you’re not wasting paper or ink, and you’re keeping your printed emails organized.
Remember, while we’re moving more and more towards a paperless world, there are times when a printed email is more practical. Maybe it’s for legal reasons, maybe you need a backup, or perhaps you just prefer having a physical copy. Whatever your reasons, it’s reassuring to know that printing an email is just a few clicks away in Outlook.
Happy printing!
Matthew Burleigh has been writing tech tutorials since 2008. His writing has appeared on dozens of different websites and been read over 50 million times.
After receiving his Bachelor’s and Master’s degrees in Computer Science he spent several years working in IT management for small businesses. However, he now works full time writing content online and creating websites.
His main writing topics include iPhones, Microsoft Office, Google Apps, Android, and Photoshop, but he has also written about many other tech topics as well.