Printing Emails Directly from Outlook: A Step-by-Step Guide

Printing emails directly from Outlook can be a breeze if you know the right steps. In a nutshell, you need to open the email you want to print, click on ‘File’, select ‘Print’, choose your printer, and click the ‘Print’ button. Let’s dive into the details, shall we?

Step by Step Tutorial: Printing Emails from Outlook

Before we jump into the steps, let’s understand what we’re about to do. Printing an email from Outlook involves accessing the print menu, selecting your desired printer, and sending the command to print the document. It’s a straightforward process that can be completed in a few clicks.

Step 1: Open the email you wish to print

Open the email in Outlook that you need to print.

Once you have the email open, make sure it’s the correct one to avoid printing the wrong information.

Step 2: Click on ‘File’

Look for the ‘File’ button in the top left corner of Outlook and click on it.

Clicking on ‘File’ will take you to a menu where you can access different options, including the print function.

Step 3: Select ‘Print’

In the menu that appears, click on ‘Print’ to open the print settings.

The print settings will give you options to choose the printer, the number of copies, and the pages you want to print.

Step 4: Choose your printer

Select the printer you want to use from the list of available printers.

Make sure that the printer is turned on and connected to your computer to avoid any printing issues.

Step 5: Click the ‘Print’ button

After selecting your printer and adjusting any settings, click the ‘Print’ button to start printing your email.

You should hear your printer start working, and shortly after, your printed email should be ready.

After completing these steps, the email will be sent to your printer and printed out for your records or to share with someone else. It’s a quick and easy way to get a hard copy of important correspondence.

Tips for Printing Emails from Outlook

  • Always preview your email before printing to ensure it looks exactly as you want it to.
  • Check your printer’s ink levels and paper supply before starting the print job.
  • Customize the print settings to only print the necessary pages or sections of the email.
  • Use the ‘Print Options’ to print attachments if needed.
  • Save the environment by only printing emails when absolutely necessary.

Frequently Asked Questions

How do I print an email attachment from Outlook?

Open the attachment and use the print function within the application that opens the attachment.

Most attachments, like PDFs or Word documents, have their own print function. Use that instead of printing directly from Outlook for better results.

Can I print multiple emails at once?

Yes, you can select multiple emails and print them together.

To do this, hold down the ‘Ctrl’ key and click on each email you want to print. Then, right-click and select ‘Print’.

What should I do if my email isn’t printing correctly?

Check your printer’s settings and ensure that it’s properly connected and configured.

Sometimes, updating your printer’s driver or restarting the printer can solve printing issues.

Can I print an email in color?

Yes, if your printer supports color printing, you can print emails in color.

Make sure to select the color option in your printer settings before printing.

Is it possible to print an email without the header and footer?

Yes, you can configure the print settings to exclude the header and footer.

In the print settings, look for an option to print without headers and footers, or set custom margins to minimize their size.


  1. Open the email.
  2. Click ‘File’.
  3. Select ‘Print’.
  4. Choose your printer.
  5. Click ‘Print’.


Knowing how to print emails directly from Outlook is a handy skill that can save you time and hassle. Whether you’re printing a crucial business email or a recipe you want to try out in the kitchen, the process is simple and accessible. Remember to check your printer’s status before printing and consider the environment before you hit that print button. For those who are conscious about saving paper, think about whether a digital copy will suffice. However, when you do need a physical copy, following the outlined steps will ensure you get exactly what you need from Outlook. Happy printing, and may your ink cartridges be ever in your favor!

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