Putting an out of office message on Outlook is a breeze. Simply open Outlook, click on the File tab, select Automatic Replies, choose your options, and type in your message. You can even set a time range for when you’ll be away. And voilà! You’re all set to enjoy your time off without worrying about your inbox.
Step by Step Tutorial: How to Put Out of Office on Outlook
Before you dash off on that much-needed vacation, you’ll want to let your colleagues and clients know you’re away. Setting an out of office message in Outlook is the perfect way to do this. Here’s how:
Step 1: Open Outlook
Open your Outlook application to get started.
When you open Outlook, you’ll see your inbox and other folders. But to set up your out of office message, you’ll need to head over to the File tab, which is located in the upper left corner of the window.
Step 2: Click on the File Tab
Click on the File tab in the top left corner of your Outlook window.
After clicking on the File tab, a menu will appear. Look for the Automatic Replies button. This is where you’ll set up your out of office message.
Step 3: Select Automatic Replies
Select Automatic Replies from the File tab menu.
Once you click on Automatic Replies, a new window will pop up. This is where you’ll decide on the specifics of your out of office message.
Step 4: Choose Your Options
Choose the options for your out of office message.
You have two choices: “Send automatic replies” or “Do not send automatic replies.” Make sure you select “Send automatic replies.” You can also set a time range for the duration of your absence.
Step 5: Type Your Message
Type in your out of office message in the provided space.
Be clear and concise in your message. Let people know when you’ll be back and who they can contact in your absence. Once you’re done, click OK, and your message is set!
After completing these steps, your out of office message will be active for the duration you specified. Anyone who emails you during this time will receive your out of office reply, and you can enjoy your time away without a hitch.
Tips for Out of Office on Outlook
- Make sure your message is clear about when you’ll return and who to contact in your absence.
- Personalize your message to maintain a friendly tone even when you’re not there.
- Double-check the dates and times if you’re setting a specific range for your out of office message.
- Consider setting up rules to handle emails while you’re away, like forwarding important emails to a colleague.
- Remember to turn off your out of office message when you return!
Frequently Asked Questions
Can I set an out of office message for just one email account in Outlook?
Yes, you can set an out of office message for a specific email account if you have multiple accounts set up in Outlook.
What happens if I forget to turn off my out of office message?
Your out of office message will continue to send until you manually turn it off, so it’s important to remember to do so when you return.
Can I schedule an out of office message in advance?
Absolutely! You can set the start and end date for your out of office message in advance.
Will I still receive emails when my out of office message is on?
Yes, you’ll receive emails as usual, but senders will also receive your out of office reply.
Can I set different messages for people inside and outside my organization?
Yes, Outlook allows you to set separate messages for people within your organization and external contacts.
Summary
- Open Outlook
- Click on the File Tab
- Select Automatic Replies
- Choose Your Options
- Type Your Message
Conclusion
Setting up an out of office message in Outlook is an essential skill for anyone who plans to be away from work. It’s a simple process that ensures your contacts are informed of your absence and know what to expect in terms of a response. By following the steps outlined above, you can ensure a smooth transition to and from your time off, maintaining professionalism and clear communication. And remember, your out of office message is a reflection of you and your work ethic, so take a moment to ensure it’s just right. Now go enjoy that well-deserved break knowing how to put out of office on Outlook has got your back!
Matthew Burleigh has been writing tech tutorials since 2008. His writing has appeared on dozens of different websites and been read over 50 million times.
After receiving his Bachelor’s and Master’s degrees in Computer Science he spent several years working in IT management for small businesses. However, he now works full time writing content online and creating websites.
His main writing topics include iPhones, Microsoft Office, Google Apps, Android, and Photoshop, but he has also written about many other tech topics as well.