How to Add a Gmail Account in Outlook for Office 365

Gmail is one of the most popular free email providers in the world, and many of the people that have a Gmail account will eventually want to access that email on their computer or their mobile phone.

If you are trying to access Gmail on your desktop computer in the Outlook application, then it is possible for you to do so. Before you can launch Outlook and add the account, however, there are a couple of things that you need to take care of in your Gmail and your Google Account first.

Enabling IMAP in Your Gmail Account

This is the first step in ensuring that Outlook is able to connect to your account to download and send messages. By default, the IMAP setting in Gmail is not activated. Therefore, you are going to need to begin here by turning it on.

Step 1: Navigate to https://mail.google.com and sign into your Gmail account.

Step 2: Click the gear icon at the top-right of your inbox, then choose the Settings option.

open gmail settings

Step 3: Select the Forwarding and POP/IMAP tab at the top of the menu.

select the forwarding and pop imap tab

Step 4: Click the circle to the left of Enable IMAP, then click the Save Changes button at the bottom of the window.

enable imap, then save changes

The next section is required only if you have two-factor authentication enabled for your Google account. If you don’t, then you can skip this section. Otherwise, keep your Gmail inbox open for now.

How to Get an App-Specific Password for Gmail

Two-factor authentication is a great security measure that helps to keep your Google account and information a little safer. I recommend everyone to turn it on, as your email account generally stores some of your most sensitive personal information.

Unfortunately this security precaution makes the process of setting up your Gmail account in Outlook a little trickier by requiring you to use an app-specific password for certain applications when you set them up.

Step 1: Click your profile icon at the top-right of the window, then choose the Google Account option.

open the google account menu

Step 2: Select the Security tab at the left side of the window.

choose the security tab

Step 3: Choose the App passwords option under Signing into Google. You will likely be prompted to enter your Google password on the next screen.

select the app passwords option

Step 4: Click the dropdown menus under Select the app and device you want to generate the app password for and choose Mail and Windows Computer, then click the Generate button.

create an app password for outlook desktop

Keep this window open, as we are now going to open Outlook and will need to come back to get this password in a minute.

How to Add a Gmail Account in Outlook

Now that we’ve taken care of the Google side of things, it’s time to actually set up our account in Outlook. If you have previously set up an email account in Outlook, then the process for adding a new account is a little different than what’s shown here. We will address the extra steps to take for that situation in the next section.

Step 1: Launch Outlook.

Step 2: Type your Gmail email address into the center field, then click the Connect button.

enter gmail address and click connect

Step 3: Go back to the Google window from earlier, copy the app password, then paste it into the Password field and click Connect.

enter the app password then click connect

Once the connection is established you should then be able to click the Done button (you may want to uncheck the Outlook Mobile box if you aren’t planning to set up your account on your mobile device now) and start using Outlook.

click the done button

Note that you’ve probably got a couple of emails in your Gmail account related to this, such as a notification that you created an app password, as well as a test message from Outlook.

Adding Gmail to Outlook if You Already Have Another Email Account in Outlook

If you have another email account that you are already using in Outlook, then there’s a couple extra steps that you need to take.

Step 1: Click the File tab at the top-left of the Outlook window.

click the file tab

Step 2: Select the Account Settings button, then click Account Settings from the dropdown menu.

click account settings twice

Step 3: Click the New button above the email address that’s already set up in Gmail. This takes us back to step 2 from the section above, which we will repeat here.

click the new button

Step 4: Type your Gmail email address into the center field, then click the Connect button.

enter address and click connect

Step 5: Go back to the Google window from earlier, copy the app password, then paste it into the Password field and click Connect.

If after using Outlook for a little while it seems like you aren’t getting your messages fast enough, then you might need to change another setting. Check out our guide for adjusting the send and receive frequency in Outlook so that the application checks your account for new messages more often.

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