How to Create Folders in Gmail

The steps in this guide will show you how to create folders in Gmail. We will cover the steps briefly at the start of the article, then continue below with additional information and pictures for each of the steps. Note that this article will assume that you are already signed into your Gmail account.

  1. Go to your Gmail inbox.
  2. Click the More option at the bottom of the left column.
  3. Select the Create new label option.
  4. Enter a name for the label, then click the Create button.

The Gmail email service from Google has an interesting way for you to create folders so that you can organize your emails. But if you are coming from a different email provider, or are accustomed to using a mail application like Microsoft Outlook, then the method in Gmail may seem a little strange.

Gmail folders are actually called Gmail labels, though they function in a similar manner. You can manually click and drag messages from your inbox to a folder that you have created, or you can create filters that will sort your emails into the created labels automatically. Our tutorial below will walk you through the process of creating a label, then we will show you how to create a filter to have emails that match those criteria move to the new label automatically.

How to Create New Gmail Labels in Your Gmail Inbox

The steps in this guide were performed in the desktop version of the Google Chrome Web browser, but will work in other desktop browsers like Firefox or Edge, too. The Gmail labels that you create using this method will become accessible from the column at the left side of your inbox, and will be available for the filtering options that we are going to be exploring further down in this article.

Step 1: Sign into your Gmail account and navigate to your inbox.

Step 2: Click the More option at the bottom of the column on the left side of the window.

click the More button

Step 3: Select the Create new label button at the bottom of the column.

select the Create new label option

Step 4: Type a name for the label into the Please enter a new label name field, then click the Create button.

how to create folders in Gmail

You will notice that there is an option on that pop-up window that says Nest label under. If you check that box, then click the drop-down menu underneath it you will have the option of making this new label a sub-label, which would be like placing a subfolder inside of the new folder that is your new label. If you plan to do a lot of sorting and filtering with Gmail’s label system, then you will likely be using these subfolders a lot.

How to Set Up a Filter for Your New Label in Gmail

This section will show you how to create a criteria for emails that you receive so that certain emails will be moved to this new label automatically. For example, if you are creating labels for each of your co-workers, then you might like to create a filter based on their email address so that their messages are automatically moved to the label that you created for them.

Step 1: Click the gear icon at the top-right of the window, then select Settings.

open Gmail settings

Step 2: Choose the Filters and blocked addresses tab at the top of the menu.

click the Filters and blocked addresses tab

Step 3: Click the Create a new filter link at the bottom of the list of current filters.

select the Create a new filter option

Step 4: Enter the parameters to use for the filter, then click the Create filter button.

define the parameters of the new filter

Step 5: Click the check box to the left of Apply the label, then click the drop-down menu and select the label you just created. You can then click the Create filter button.

filter your emails into the created folder

Note that there is also an Also apply filter to matching messages if you would like to have Gmail scan through your existing emails and add any matching messages to the label.

How to Create a Filter from the Search Bar

Aside from manually creating a filter from the Settings menu like we did in the last section, you are also able to create one based on a search that you perform.

Step 1: Type your search term into the search bar at the top of the inbox.

Step 2: Click the down arrow at the right side of the search field, then adjust the settings on this menu and click the Create filter button.

create a filter from a search term

Step 3: Click the Apply this label checkbox, choose your label, then click the Create filter button at the bottom of the window.

apply a label to the search results

How to Apply a Label to an Email in Your Inbox

A final way that you can manage labels in Gmail is by selecting an email in your inbox, then selecting a label from there. To perform this action, follow these steps:

Step 1: Click the checkbox to the left of the message in your inbox to which you want to apply the label. You can select more than one email at a time.

select an email to add a label

Step 2: Click the Labels tab button at the top of the inbox window.

click the Labels button

Step 3: Select the label from the label list, then click the Apply button.

apply the label to the selected email

How to Apply a Label to a New Message That You Are Composing

One final way that you can use labels to manage your Gmail inbox is by applying a label to a message that you are writing to someone else.

Step 1: Click the Compose button at the top-right of the Gmail window.

click the Compose button

Step 2: Select the More options button (the one with three vertical dots) at the bottom-right corner of the New Message window.

open the More options menu

Step 3: Choose the Label option, click the check box to the left of the label to use, then click the Apply button.

apply a label to the email you are writing

If you’ve ever asked yourself “How do I add new folders in Gmail?”, then these methods for creating Gmail folders by using labels can really add some much needed organization as you learn how to use Gmail to its fullest capabilities. By creating a new folder in Gmail when you create a new label you give yourself the ability to take advantage of the powerful filtering capabilities of the email client and provide yourself with additional ways to find the important emails that may even be difficult to locate if you are using Gmail’s Priority Inbox sorting feature.

Is someone sending you a lot of emails and you would like them to stop? Find out how to block an email address in Gmail so that any message you receive from that person will be moved to your Junk folder automatically. newsletter

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