How to Print Labels from Word: A Step-by-Step Guide

Printing labels from your Microsoft Word document can seem intimidating at first, but it’s actually a simple process that anyone can master. In a nutshell, you’ll need to set up a document in Word, choose the correct label size, input your label text, and print. With just a few clicks, you’ll have professional-looking labels ready to go. So, let’s dive in and demystify the process, shall we?

Step by Step Tutorial: How to Print Labels from Word

Before we jump into the steps, let’s understand what we’re aiming for. By following these detailed instructions, you’ll be able to create and print a sheet of labels. These could be address labels, name tags, or even labels for your homemade jam. Ready? Let’s go.

Step 1: Open Microsoft Word

Open Microsoft Word on your computer to start the label-making process.

When you open Word, you’ll be greeted with a variety of template options. You can start with a blank document or choose a label template if you’re looking for a quick start.

Step 2: Choose ‘Mailings’ Tab

Click on the ‘Mailings’ tab in the top menu of Word.

The ‘Mailings’ tab is where all the magic happens. This is the control center for creating labels, envelopes, and even doing mail merges.

Step 3: Select ‘Labels’

Within the ‘Mailings’ tab, find and select ‘Labels’ to begin setting up your label sheet.

After clicking ‘Labels’, a new window will pop up. This is where you’ll input the text for your labels and choose the correct label size.

Step 4: Input Label Text

Enter the text you want on your labels in the ‘Address’ box within the Labels window.

If you’re printing address labels, you can type the address here. If it’s a different kind of label, simply input the text you want to appear on each label.

Step 5: Adjust Label Settings

Click the ‘Options’ button to choose the label size and configure any other settings.

In the ‘Options’ window, you can select the brand of labels you’re using and find the corresponding size number. Make sure it matches the labels you have!

Step 6: Preview Your Labels

Click ‘OK’ and then ‘New Document’ to generate a preview of your labels in a new Word document.

This new document will show your labels laid out on the page. This is a great time to double-check your work before printing.

Step 7: Print Your Labels

Load your printer with label sheets and hit ‘Print’ to start the printing process.

Make sure your printer is set to the correct type of paper and that your label sheets are loaded in the right direction. Then, watch as your labels come to life!

After completing these steps, your printer will produce a sheet of labels just as you designed them in Word. Peel them off, and they’re ready for use!

Tips: How to Print Labels from Word

  • Ensure you have the correct label sheets for your printer (laser or inkjet).
  • Double-check the label size and number before printing to avoid wasting sheets.
  • Use the ‘Print Preview’ function to check how your labels will look before printing.
  • Save your label document so you can easily reprint or adjust in the future.
  • Consider using a template if you’re making more complex labels, like those with images or different fonts.

Frequently Asked Questions

What if I can’t find the right label size in Word?

If you can’t find your label size, you can manually set the dimensions in the ‘Options’ window.

Can I print a single label instead of a whole sheet?

Yes, select the ‘Single label’ option in the Labels window and specify which label to print on the sheet.

How do I ensure my labels print correctly aligned?

Use the ‘Print Preview’ to check alignment and make sure to feed the label sheet into your printer as instructed.

Can I save my label setup for future use?

Absolutely, just save the document like any other Word file.

What should I do if my labels are smearing when I print them?

Make sure you’re using the correct label sheets for your type of printer and check your printer’s settings for label printing.


  1. Open Microsoft Word.
  2. Choose ‘Mailings’ Tab.
  3. Select ‘Labels’.
  4. Input Label Text.
  5. Adjust Label Settings.
  6. Preview Your Labels.
  7. Print Your Labels.


Printing labels from Word doesn’t have to feel like a chore or a daunting task. With the straightforward steps we’ve covered, you’re well on your way to creating custom labels for any occasion or need. Whether you’re organizing your home, sending out invitations, or running a small business, mastering the art of label printing can save you time and add a personal touch to your items. Remember, practice makes perfect. Don’t be afraid to experiment with different templates, fonts, and layouts to find the style that works best for you. And as always, if you have any additional questions or need further assistance, there are plenty of online resources and forums where you can find help. Happy printing!

Join Our Free Newsletter

Featured guides and deals

You may opt out at any time. Read our Privacy Policy