How to Print Labels from Word 2019: A Step-by-Step Guide

Printing labels from Word 2019 isn’t as tough as it may seem. All you need is a computer, Word 2019, a printer, and label sheets. You’ll be creating and printing labels in no time. It’s straightforward once you know the steps. Let’s dive in!

Step by Step Tutorial: How to Print Labels from Word 2019

Before we start with the steps, it’s important to know that printing labels using Word 2019 involves creating a document that aligns with the labels you want to print. This means matching the size and layout of the labels on your sheet. Once you get that set up, the rest is a breeze.

Step 1: Open Word 2019 and Start a New Document

Open Word 2019 and create a new blank document.

Starting a new document gives you a clean slate to work with. Make sure you’re using a blank document so that no previous formatting affects your label setup.

Step 2: Go to the Mailings Tab

Navigate to the ‘Mailings’ tab in Word 2019’s top menu.

The ‘Mailings’ tab is where all the magic happens for label creation. It’s your one-stop-shop for everything you need to set up your labels.

Step 3: Click on Labels

Click on the ‘Labels’ option within the Mailings tab.

Once you click ‘Labels’, a new window will pop up. This is where you’ll input the information for your labels and choose your label layout.

Step 4: Input Your Label Information

Enter the address or information you want on your label in the address box.

If you’re creating multiple labels with the same information, you only need to do this once. Word will replicate the information across all the labels.

Step 5: Choose the Correct Label

Click on ‘Options’ and select the label brand and product number that matches your label sheets.

It’s crucial to select the correct label product number so that the layout matches your physical label sheets. Be sure to double-check the product number on your label package.

Step 6: Print a Test Page

Before printing on your label sheets, print a test page on a regular piece of paper.

Printing a test page first ensures that everything aligns properly. Hold the test page up to the light against your label sheet to see if the alignment is correct.

Step 7: Load Your Label Sheets

Place your label sheets into your printer’s paper tray.

Make sure your label sheets are positioned correctly in the printer. Check your printer’s manual if you’re unsure which side should be facing up.

Step 8: Print Your Labels

Click ‘Print’ and watch your labels come to life.

After clicking ‘Print’, your printer will do the rest. And there you have it, your very own printed labels!

Once you’ve completed these steps, your labels will be printed and ready to use. Whether you’re organizing your office, mailing out invitations, or labeling products, your custom labels will add a professional touch.

Tips for Printing Labels from Word 2019

  • Double-check that you’ve selected the correct label layout.
  • Always print a test page to avoid wasting label sheets.
  • Ensure your printer settings match the type of labels you’re using.
  • Save your label document for future use.
  • Experiment with different fonts and designs to customize your labels.

Frequently Asked Questions

How do I know which label product number to choose?

The product number is usually printed on the label package. Match this number with the options in Word.

Can I print different addresses on each label?

Yes, you can use the ‘Mail Merge’ feature for this, which is also found under the ‘Mailings’ tab.

What if my labels are not aligning properly?

Check your printer settings and make sure the paper type is set to ‘Labels’ or the specific brand you’re using.

Can I add images to my labels in Word 2019?

Absolutely, you can insert images just like you would in any Word document.

How can I save my label document for future use?

Just go to ‘File’ then ‘Save As’, and choose where you want to save it on your computer.


  1. Open Word 2019 and start a new document.
  2. Go to the Mailings tab.
  3. Click on Labels.
  4. Input your label information.
  5. Choose the correct label.
  6. Print a test page.
  7. Load your label sheets.
  8. Print your labels.


So there you have it, folks! Printing labels from Word 2019 is a piece of cake once you know the steps. Remember, the key is in the preparation – selecting the right label layout and printing a test page can save you a lot of hassle. With a little practice, you’ll be churning out professional-looking labels from the comfort of your home or office. And the best part? You can customize them to your heart’s content, whether it’s for your personal use or your business needs. So go ahead, give it a whirl and impress everyone with your label printing prowess!

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