How to Print Avery Labels in Word

When you need to print out address labels or something else, you will likely buy a product that uses the Avery label templates.

Avery is one of the largest manufacturers of printer labels in the United States, and their templates are so popular that they can be found in Microsoft Word by default.

Our tutorial below will show you how to print Avery labels in Word using those templates.

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How to Choose An Avery Label Template in Word 2010

  1. Open Microsoft Word.
  2. Click the Mailings tab.
  3. Select the Labels option.
  4. Choose the Options button.
  5. Click the Label vendors dropdown and choose Avery US Letter.
  6. Select the label template and click OK.

Our guide continues below with additional information on how to print Avery labels in Word, including pictures of these steps.

Microsoft Word has a dedicated tab in its application that you can use when you need to make address labels.

In Microsoft Word 2010 this is the “Mailings” tab and it provides several tools that can be useful when you need to make materials for sending letters.

If you need to create labels using an Avery label template then you can click the Mailings tab, select Labels, click Options, select the Avery US Letter vendor option, then choose the correct template and click OK.

Avery labels and Microsoft Word 2010 can work together very well when you have the correct label template for the labels that you are trying to print.

But finding and downloading the correct label template can be difficult, especially if you find yourself at a website that is not reputable. And while there are instructions on the Avery packaging which point you to Avery’s template site, it is easy to lose the packaging, or not notice the Web address.

Fortunately, Microsoft Word 2010 comes pre-installed with templates for many of the more common Avery label products. Our guide below will show you where to find these templates so you can start printing your labels today.

How to Select a Pre-Installed Avery Label Template in Word 2010 (Guide with Pictures)

The steps below will show you how to print a Word document that has been formatted with the correct margins and layout for the Avery labels that you are using.

The template that you should be using for your labels is shown on the outside of the Avery label package, as in the image below. Note that I am using a label that makes use of the Avery Template.

Another one that I use a lot is the Avery 5160 template in Word 2010. That’s the template for the label sheet that includes 30 address labels.

identify the avery template

If you are not able to find your Avery label template using the steps in this article, you can download them by going to Avery’s website.

These steps will show you how to print Avery labels in Word.

Step 1: Launch Microsoft Word 2010.

Open the Microsoft Word application.

Step 2: Click the Mailings tab at the top of the window.

click the mailings tab

Select the Mailings option.

Step 3: Click the Labels button in the Create section of the Office ribbon.

click the labels button

Choose the Labels option.

Step 4: Click the Options button at the bottom of the Envelopes and Labels window.

click the options button

Select Options.

Step 5: Click the drop-down menu to the right of Label vendors, then click the Avery US Letter option.

select avery us letter

Choose Avery US Letter from the Label Vendors dropdown menu.

Step 6: Select the appropriate template under Product number, then click the OK button at the bottom-right corner of the window.

select the right template

Choose your Avery template, then click OK.

You can then enter your address label information into the Address field at the top of the window and click the Print button when you are done. Or you can click the New Document button to open a blank document template for the labels that you are trying to print.

Now that you know how to print Avery labels in Word you can start to use this option for all types of situations where you might need to set up documents in a label-style format.

These blank templates are useful when you are printing labels that require some custom printing settings, or that are all going to contain different types of information.

You can also use blank Word templates when you need to set up a mail merge and want to start from scratch with blank labels.

click print or new document

Our tutorial continues below with additional discussion on using Avery templates in Microsoft Word 2010.

More Information on How to Find Avery Templates in Word 2010

We have focused this article on what you need to do and where you need to go if you have Avery labels and want to easily print them through Microsoft Word.

The nice thing about this is that Avery makes really good labels, the templates are going to fit the labels, and you aren’t going to need to go through the tedious process of trying to manually adjust the layout on a label template.

But Avery labels have a premium price as a premium product, and you will likely find some less expensive label products that have a similar label layout.

Often these labels are going to use Avery templates as well and will have the necessary template indicated on the box.

In many cases these labels will work just fine. However, if you are going to be printing heavy volumes of labels then you might find that the glue from the labels can start to stick to the internal components of the printer as it heats up. This can cause a lot of problems that can be difficult to solve as many printers are not easy to take apart and clean, and finding replacement parts can be tricky.

If you are looking for Avery labels at a lower price, you can often find them online. Click here for a listing of Avery templates available at Amazon.

Frequently Asked Questions About How to Use Avery Labels in Word

How do I print Avery mailing labels in Microsoft Word?

when you want to print labels for your return address, or to a group of people to whom you are sending mail, and you have Avery label paper, then you use some options that are in Word by default.

Go to Mailings > Labels > Options > then select Avery from the list of Label Vendors and choose the correct template.

If you are creating multiple identical labels then you can put that information into the Address Box at the top of the window before you click OK. This will create an entire page of the same label, which you can then print on the label paper that you loaded into your printer.

What if I need to print labels from another vendor?

There are a variety of different vendors listed when you open the Options menu from the Envelopes and Labels dialog box. If you are using a label that isn’t an Avery product or doesn’t use an Avery template, then you can check for the label manufacturer on that list.

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