How to Save Label Templates on Microsoft Office Word: A Step-by-Step Guide

Saving label templates in Microsoft Office Word is a breeze. Simply design your label, go to the “File” tab, click “Save As,” choose a saving location, and select “Word Template” in the “Save as type” dropdown menu. Give your template a name and hit “Save.” Voila! You’ve got a reusable label template ready for future use.

After saving your label template, you can easily access and modify it whenever needed without having to start from scratch each time. This saves time and ensures consistency across your labels.


When it comes to creating labels, whether for mailing, organizing files, or any other purpose, Microsoft Office Word is a powerful tool that can make the process a whole lot easier. But, if you’re someone who frequently uses labels, you know that creating them from scratch every single time can be a tedious task. That’s where saving label templates comes into play. Saving label templates in Word not only streamlines your workflow but also guarantees uniformity and accuracy in your labels each time you use them.

But why is this topic so important, and to whom does it matter? Well, imagine you’re a small business owner who ships products daily, a teacher who needs to label classroom supplies, or an individual organizing a large event – having a ready-to-use label template could save you a ton of time and hassle. In this digital age, where efficiency is key, knowing how to save label templates in Microsoft Office Word is an essential skill that can benefit just about anyone. Let’s dive into the step-by-step tutorial to get you up and running with saving your label templates.

Step by Step Tutorial on How to Save Label Templates on Microsoft Office Word

Before we get into the nitty-gritty, it’s important to understand that by following these steps, you’ll be creating a template that can be reused multiple times. This means any time you need to print a label, you’ll have a pre-designed format ready to go, saving you precious time and energy.

Step 1: Design your label

Create your label design in Microsoft Word as you normally would.

In this step, you’ll open a blank document in Word and use the tools available, such as tables, images, and text, to design your label exactly as you want it to appear.

Step 2: Go to the “File” tab

Click on the “File” tab located in the upper left corner of the Word window.

This step is straightforward – you’re simply navigating to the section where you can save your document.

Step 3: Choose “Save As”

From the menu that appears, click on “Save As.”

“Save As” is different from the regular “Save” function because it allows you to save the document as a new file, with a different name, or in a different format.

Step 4: Select the saving location

Choose where you want to save your label template on your computer.

You might want to create a specific folder for all your templates to keep things organized and easily accessible.

Step 5: Select “Word Template” in the “Save as type” dropdown menu

In the “Save as type” dropdown menu, scroll down and select “Word Template.”

This ensures that your document is saved as a template, rather than a standard document, so that you can open it as a new document each time you want to use it.

Step 6: Name your template and click “Save”

Give your label template a descriptive name and then click on the “Save” button.

Naming your template something clear and specific will make it easier to find and identify when you need it in the future.


Time-savingBy having a label template saved, you can bypass the design process each time you need to create labels, saving valuable time.
ConsistencySaved templates ensure that every label you print maintains the same format, design, and size, guaranteeing a professional look.
Easy to ModifyIf you ever need to update your label, you can do so easily without affecting the original design, as the template is a separate file.


Limited CreativityOnce a template is saved, some may find it limits creativity as you might stick to the template rather than designing new labels.
Storage SpaceIf you save many templates, they can start to take up significant storage space on your computer.
Learning CurveFor those not familiar with Word, there might be a learning curve in designing a label and saving it as a template.

Additional Information

When you’re saving label templates in Microsoft Office Word, there are a few additional things to keep in mind. First, remember that your template is a starting point. While consistency is a key advantage, don’t be afraid to make minor adjustments to the template for specific needs – that’s the beauty of a template; it’s flexible.

Also, consider using Word’s built-in label templates as a starting point. Word offers a variety of pre-designed label templates that you can modify to suit your needs. This can be particularly helpful if you’re not sure where to start or if you’re looking for inspiration.

And let’s talk about the elephant in the room – what if you make a mistake? Don’t sweat it! If you realize that there’s an error in your template or that you need to make a change, simply open the template, make the necessary edits, and save it again.

Lastly, did you know that you can share your templates with others? If you’ve designed a great label that colleagues or friends could benefit from, you can send them the template file, and they can save it on their own computers. This is especially useful in collaborative environments where branding and consistency are crucial.


  1. Design your label
  2. Click on the “File” tab
  3. Choose “Save As”
  4. Select your saving location
  5. Choose “Word Template” in the “Save as type” dropdown
  6. Name your template and save

Frequently Asked Questions

Can I save a label template with specific dimensions?

Yes, when designing your label, you can set the dimensions to match your specific needs, and those dimensions will be saved with the template.

Can I use these templates on different computers?

Absolutely! As long as you have Microsoft Word installed on the other computer, you can transfer the template file and use it there.

Is it possible to password-protect my label template?

Yes, Word allows you to add a password to your template for added security.

Can I convert my label template into a PDF?

Indeed, you can save your template as a PDF by selecting “PDF” in the “Save as type” dropdown when saving.

Are there any costs involved in saving label templates?

Nope, saving label templates in Word is free and part of the functionality of the software.


Mastering how to save label templates on Microsoft Office Word is a game-changer for anyone who regularly deals with labels. It’s not just about efficiency; it’s about creating a seamless process that allows you to focus on other aspects of your work or life. With the step-by-step guide provided, you’re now equipped to create and save your templates, reaping all the benefits that come along with it.

Remember, a well-designed label template can make a world of difference in presentation and professionalism. So, take the time to create a template you’re proud of, save it, and watch as it simplifies your label-creating process. If you have any more questions or want to explore advanced options, there’s a plethora of resources available online. Happy labeling!

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