Setting an out of office message in Outlook 2019 is a breeze. It’s a great way to let people know you’re not available to respond to emails right away. Whether you’re on vacation or just out for the day, having an automatic response will keep everyone in the loop. In just a few clicks, you’ll have your out of office message up and running.
Step by Step Tutorial: How to Set Out of Office in Outlook 2019
Before diving into the steps, it’s important to know that setting up an out of office message will inform anyone who emails you that you are not available. This way, they won’t be left wondering why you haven’t replied.
Step 1: Open Outlook and click on File
Open your Outlook 2019 and look for the File tab at the top-left corner of the screen.
This will take you to the Account Information page where you’ll find several options, including setting up an automatic reply.
Step 2: Click on Automatic Replies
In the Account Information page, you’ll see an option for Automatic Replies (Out of Office). Click on it.
Choosing this option will lead to a new window where you can set your out of office message.
Step 3: Set your automatic reply options
In the Automatic Replies window, you can set the time range for your out of office message and type out the message itself.
Here you can also choose to send different messages to colleagues inside your organization and people outside it.
After completing these steps, your out of office message will be ready to go. When someone emails you, they will automatically receive your out of office reply.
Tips: How to Set Out of Office in Outlook 2019
- Make sure your message is clear about when you’ll be back and who to contact in your absence.
- You can set up different messages for people inside and outside of your organization.
- Don’t forget to specify the dates for your out of office period.
- Review your message for any typos or errors before activating it.
- Remember to turn off your out of office message when you return.
Frequently Asked Questions
Can I set up an out of office message for a shared mailbox?
Yes, you can set up an out of office message for a shared mailbox just like you would for a personal mailbox.
Will the out of office message reply to every email?
Your out of office message will typically reply to each sender only once to prevent spamming their inbox.
Can I schedule my out of office message in advance?
Absolutely! You can schedule the start and end dates for your out of office message in advance.
What if I forget to turn off my out of office message?
You can remotely access your mailbox to turn it off, or it will automatically stop after the end date you specified.
Can I set up an out of office message from my phone?
Yes, if you have the Outlook app on your phone, you can set up your out of office message from there.
Summary
- Open Outlook and click on File.
- Click on Automatic Replies.
- Set your automatic reply options.
Conclusion
Setting up your out of office in Outlook 2019 is a simple and quick task, but it’s an essential part of email etiquette when you’re away. It keeps your contacts informed, maintains professionalism, and can redirect urgent matters to the appropriate person while you’re gone. Remember, a well-crafted out of office message can leave a positive impression even when you’re not actively working. So next time you plan to step away from your desk for a bit, don’t forget to set out of office in Outlook 2019. It’s just good business sense. And if you ever get stuck, just return to these instructions, and you’ll be on your way to a stress-free time away from your inbox.
Matthew Burleigh has been writing tech tutorials since 2008. His writing has appeared on dozens of different websites and been read over 50 million times.
After receiving his Bachelor’s and Master’s degrees in Computer Science he spent several years working in IT management for small businesses. However, he now works full time writing content online and creating websites.
His main writing topics include iPhones, Microsoft Office, Google Apps, Android, and Photoshop, but he has also written about many other tech topics as well.