How to Create a Distribution List in Outlook 2013

Do you often send emails to the same exact group of people? But is that group of people pretty large, and manually adding each email address is time-consuming?

Not only can this waste time, but it’s really easy to forget to include someone when you are manually adding a lot of email addresses. This can lead to someone being out of the loop on an important topic, and they might even think that you forgot to include them intentionally.

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One way to resolve this issue is by creating a distribution list. Essentially you are creating a list of email addresses that can be added to an email as one “contact” rather than a bunch of individual contacts. It’s faster, less prone to human error, and will generally make your life a little easier.

How to Make a Distribution List in Outlook 2013

The steps in this article were performed in Microsoft Outlook 2013, but will work in other versions of Outlook as well. Note that we are actually creating something called a Contact Group, not a distribution list, but it’s functionally the same thing.

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Step 1: Open Outlook 2013.

Step 2: Select the Address Book option in the ribbon at the top of the window.

click the address book button

Step 3: Choose the File tab at the top of the window, then select the New Entry option.

create new address book entry

Step 4: Click New Contact Group, then click OK.

create a new contact group

Step 5: Click the Add Members button, then choose the method for which you would like to add your first contact.

how to create a distribution list in outlook 2013

Step 6: Double-click on existing contacts and add new email addresses as needed.

add contacts to the distribution list

Step 7: Enter a name for the distribution list into the Name field, then click the Save & Close button when you’ve finished adding names.

give the distribution list a name, then save it

Step 8: Create a new email, then type the name of the distribution list into the To field at the top of the window, then select it from the list of results. You can then proceed with typing your email as usual.

how to send an email to a distribution list in outlook 2013

Did you set up a signature for your email account yet? Find out how to to create a signature in Outlook 2013 and give people all of the contact information that you think they might need.

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