Organizing Emails: Step-by-Step Guide to Creating Folders in Outlook

Organizing your emails in Outlook is a breeze once you learn how to create folders. In just a few clicks, you can have a tidy inbox with all your emails sorted into categories that make sense to you. It’s a simple process that will save you time and stress in the long run.

Step by Step Tutorial: Creating Folders in Outlook

Creating folders in Outlook will help you manage your emails efficiently, allowing you to categorize them and find what you need faster. Here’s how to do it:

Step 1: Open Outlook

Open your Outlook application to get started.

When you open Outlook, you’ll be on your main email screen. This is where all your inbox and sent messages are located.

Step 2: Right Click on Inbox

Right-click on your inbox to bring up the options menu.

After you right-click on your inbox, you’ll see a list of options. One of them will say “New Folder.”

Step 3: Select New Folder

Click on the “New Folder” option.

A small window will pop up, allowing you to name your new folder.

Step 4: Name Your Folder

Type the name you want for your folder into the space provided.

Be sure to choose a name that makes sense to you and will help you remember what emails you’ve sorted into that folder.

Step 5: Press Enter

Press enter to create your new folder.

Your new folder will now appear in the list of folders on the left side of your Outlook window.

After you complete these steps, your new folder will be ready to use. You can drag and drop emails into it or use rules to automatically sort emails into the correct folder.

Tips for Organizing Emails in Outlook

  • Use clear and descriptive names for your folders to make it easy to remember what’s inside.
  • Create subfolders within your main folders for even more organization.
  • Utilize Outlook’s rules feature to automatically sort incoming emails into the right folder.
  • Regularly clean out old emails from your folders to keep them manageable.
  • Take advantage of the search function to quickly find emails within your folders.

Frequently Asked Questions

Can I create folders on the Outlook mobile app?

Yes, you can create folders on the Outlook mobile app by tapping the menu button and selecting “Folders,” then “New Folder.”

How many folders can I create in Outlook?

There is no limit to the number of folders you can create in Outlook.

Can I move multiple emails to a folder at once?

Yes, you can select multiple emails by holding down the Ctrl key and clicking each email, then drag them all to the desired folder.

Can I rename a folder in Outlook?

Yes, you can rename a folder by right-clicking it and selecting “Rename Folder.”

Can I delete a folder in Outlook?

Yes, you can delete a folder by right-clicking it and selecting “Delete Folder.” Be aware that this will also delete all emails inside the folder.


  1. Open Outlook
  2. Right-click on Inbox
  3. Select “New Folder”
  4. Name Your Folder
  5. Press Enter


Creating folders in Outlook is a simple yet powerful tool to keep your inbox organized. By following the steps outlined in this article, you can easily manage your emails and increase your productivity. Remember to choose folder names wisely, make use of subfolders, and set up rules to automate the sorting process. Don’t be afraid to modify your system as your needs change—Outlook’s flexible folder system can adapt to any organizational style. Happy sorting, and may your inbox forever be clutter-free!

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