Spicing up your emails can be a fun way to get your message across, and what better way to do that than adding a GIF? In just a few simple steps, you can turn a bland email into an animated conversation starter. Ready to get started? Let’s dive in!
Step by Step Tutorial: How to Add GIF to Outlook Email
Before we begin, let’s understand what these steps will help you achieve. By following this tutorial, you will learn how to insert an animated GIF into your Outlook email, making your message more engaging and memorable.
Step 1: Open a New Email
Open your Outlook and start a new email by clicking on ‘New Email.’
When you click on ‘New Email,’ a fresh, blank email template will appear. This is where you’ll craft your message and eventually add your GIF.
Step 2: Place the Cursor
Place the cursor where you want the GIF to appear in the email body.
It’s important to put the cursor exactly where you want the GIF to go. This ensures that when you insert the GIF, it will appear in the correct spot in your email.
Step 3: Insert the GIF
Click on the ‘Insert’ tab, then choose ‘Pictures’ and select the GIF file from your computer.
Once you’ve clicked ‘Insert,’ a dropdown menu will appear with several options. Choose ‘Pictures,’ and a window will pop up, allowing you to browse your computer for the GIF file you’d like to insert.
Step 4: Resize the GIF (Optional)
If necessary, resize the GIF by clicking and dragging its corners to fit your email layout.
Sometimes the GIF might be too large or too small for your email. Click on any corner of the GIF and drag it to adjust the size to your liking.
Step 5: Send Your Email
Finally, once you’re satisfied with your email and GIF placement, hit ‘Send.’
After adding your GIF and finishing your message, all that’s left to do is to send your email off into the world for your recipient to enjoy.
After you complete these steps, your recipient will receive an email with a fun, animated GIF that plays automatically when they open it. It’s a surefire way to grab their attention and perhaps even get a laugh or smile.
Tips: Making the Most of Your GIF in Outlook Email
- Opt for a GIF that’s relevant to your email content to enhance your message rather than distract from it.
- Be mindful of the file size; larger GIFs can take longer to load and may not be viewable for recipients with slow internet connections.
- Don’t overdo it; one GIF per email is usually enough to make an impact without overwhelming your recipient.
- Consider the appropriateness of the GIF; ensure it’s suitable for your workplace or the professional context of your email.
- Test the email by sending it to yourself first to see how the GIF appears when received.
Frequently Asked Questions
Can I add a GIF to an email reply?
Yes, you can add a GIF to an email reply using the same steps as above.
Will the GIF play automatically?
Most email clients, including Outlook, will play the GIF automatically when the email is opened.
Can I add a GIF from an online source?
Yes, you can insert a GIF from an online source by using the ‘Insert’ tab, then selecting ‘Online Pictures,’ and searching for a GIF.
What if the GIF doesn’t animate?
If the GIF doesn’t animate, it may be due to the recipient’s email client settings. Some clients disable animations for security reasons.
Can I use a GIF as my email background?
Using a GIF as an email background isn’t recommended as it can be distracting and may not display correctly across different email clients.
Summary
- Open a new email.
- Place the cursor where you want the GIF.
- Insert the GIF by clicking on ‘Insert’ then ‘Pictures.’
- Resize the GIF if necessary.
- Send your email.
Conclusion
Adding a GIF to your Outlook email is a straightforward process that can greatly enhance your communication. Whether it’s to emphasize a point, add a touch of humor, or simply make your email stand out, a well-placed GIF can do wonders. Just remember to use GIFs judiciously and keep your audience in mind.
While GIFs can add personality to your messages, they should complement, not overshadow, your content. Always consider the context of your email and the relationship with your recipient before choosing a GIF. And, of course, keep it professional if you’re communicating in a workplace setting.
In conclusion, have fun with your emails, and don’t be afraid to add a little animation to your Outlook messages. It’s a simple yet effective way to brighten someone’s day and ensure your emails are memorable. Happy emailing!
Matthew Burleigh has been writing tech tutorials since 2008. His writing has appeared on dozens of different websites and been read over 50 million times.
After receiving his Bachelor’s and Master’s degrees in Computer Science he spent several years working in IT management for small businesses. However, he now works full time writing content online and creating websites.
His main writing topics include iPhones, Microsoft Office, Google Apps, Android, and Photoshop, but he has also written about many other tech topics as well.