How to Make Letterhead in Word: 2024 Guide for Professional Results

Creating a professional letterhead in Microsoft Word is a piece of cake! All you need is to open the program, choose a template or start from a blank document, insert your logo, business information, and any other design elements. After a bit of tweaking and formatting, you’ll have a letterhead that’ll impress any recipient. Let’s dive in and get your business correspondence to the next level!

Step by Step Tutorial: How to Make Letterhead in Word

Before we start, let’s clarify what we’re aiming for. A letterhead is the heading at the top of a sheet of letter paper. It usually includes a name, an address, a logo, or a background pattern. It’s the first thing people see when they open your document. A well-designed letterhead can convey professionalism and brand identity.

Step 1: Open Microsoft Word

Open Microsoft Word on your computer to begin the process.

Starting off, you’ll want to open Microsoft Word. This can typically be done by clicking on the Word icon on your desktop, start menu, or taskbar.

Step 2: Choose a Template or Start from a Blank Document

Select either a pre-existing template or a blank document to create your letterhead.

Microsoft Word offers a variety of templates that you can use as a starting point. To find these, click on ‘File’, then ‘New’, and type ‘letterhead’ into the search bar. Alternatively, if you prefer to start from scratch, you can select a blank document.

Step 3: Insert Your Logo

Click on the ‘Insert’ tab and choose ‘Pictures’ to add your logo to the document.

Your logo is a key part of your brand identity, so you’ll want to ensure it’s placed prominently on your letterhead. Click on the spot where you want the logo to go, then navigate to the ‘Insert’ tab, and select ‘Pictures’. Find your logo file, click ‘Insert’, and adjust the size and position as needed.

Step 4: Add Your Business Information

Type in your business’s contact information, including your name, address, phone number, and email address.

Below or beside your logo, you’ll want to include your business’s contact information. This typically includes your name, address, phone number, and email address. You can type this information directly into the document and use the formatting tools to align and style the text as desired.

Step 5: Insert Additional Design Elements

Use the ‘Insert’ tab to add any additional design elements such as lines, shapes, or background colors.

To make your letterhead stand out, you may want to include additional design elements like horizontal lines or shapes. You can also add a background color by going to the ‘Design’ tab and selecting ‘Page Color’.

After you’ve completed these steps, you’ll have a personalized letterhead ready for use. You can save this document as a template for future correspondence, ensuring a consistent and professional look for your business communications.

Tips for Making Letterhead in Word

  • Keep it simple. A cluttered letterhead can be distracting. Stick to essential information and a couple of design elements.
  • Stay on brand. Use your company colors and fonts to maintain consistency with your other branded materials.
  • Use high-quality images. Ensure that your logo and any other images are high resolution so they don’t appear pixelated when printed.
  • Consider the paper. If you’re planning to print your letterhead, think about how colors and designs will look on the paper you’ll be using.
  • Test print. Before finalizing your letterhead, print a test page to see how it looks on paper. This will help you catch any issues that might not be visible on the screen.

Frequently Asked Questions

How do I save my letterhead as a template for future use?

To save your letterhead as a template, click on ‘File’, then ‘Save As’. Choose ‘Word Template’ in the file type options before saving.

Can I use my own fonts in the letterhead?

Yes, you can use any fonts installed on your computer in your Word document.

How do I make sure my letterhead looks good when printed?

Use high-quality images for logos and test print your letterhead on the paper you plan to use. This allows you to adjust colors and design elements accordingly.

Can I share my custom letterhead template with others?

Yes, you can share your Word template by sending the file to others or saving it to a shared location.

Is it possible to create a double-sided letterhead in Word?

While Word isn’t designed for complex double-sided print layouts, you can create a second page in your document with the reverse side design and ensure your printer is set to print on both sides.


  1. Open Microsoft Word
  2. Choose a template or start with a blank document
  3. Insert your logo
  4. Add your business information
  5. Insert additional design elements


In the ever-evolving world of business communication, having a polished and professional letterhead can set you apart from the competition. Lucky for you, Microsoft Word makes this task a breeze, offering intuitive tools and features that even the least tech-savvy among us can navigate with ease. With the steps outlined in this guide, you’ll be well on your way to creating a letterhead that not only captures the essence of your brand but also impresses your clients and partners. Remember, the key to a great letterhead is simplicity and brand consistency. So go ahead, give it a try, and watch your business correspondence transform! Who knows, this small step might be just what you need to take your professional image to the next level in 2024.

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