How to Create a New Business Card Template in Word: Step-by-Step Guide

Creating a new business card template in Word is straightforward. Open Word, go to “File” then “New,” use the search bar to find templates, select a business card template, and replace the placeholder text with your information. Customize the design as needed, save your work, and you’re done!

After completing these steps, you’ll have a personalized business card template that you can print and distribute to potential clients and contacts.


Business cards are a staple of professional networking. They’re a quick, easy way to share your contact information and leave a lasting impression. With the ever-increasing reliance on digital communication, business cards remain a powerful tool for face-to-face connections. Creating a unique and professional business card can set you apart in a sea of standard designs. But why pay for expensive custom cards when you can create your own with tools like Microsoft Word?

This skill is particularly valuable for small business owners, freelancers, and anyone looking to make a memorable introduction. Moreover, learning to create your own business card template in Word can save you time and money, giving you the flexibility to update your cards as needed without extra cost or delay.

Step by Step Tutorial: Creating a New Business Card Template in Word

Before we dive into the steps, it’s important to note that following this tutorial will help you create a business card that’s both personalized and professional, giving you the freedom to update and print cards whenever you need them.

Step 1: Open Microsoft Word

Launch the Microsoft Word application on your computer.

Opening Word is your first step, and it’s as simple as clicking on the application’s icon on your desktop or searching for it in your computer’s program list.

Step 2: Go to “File” then “New”

Click on the “File” tab in the top-left corner of the screen, then select “New” from the dropdown menu.

This step brings you to the template selection screen, where you can choose from a variety of pre-designed templates or create a new document from scratch.

Step 3: Use the Search Bar to Find Business Card Templates

Type “business cards” into the search bar and press Enter to bring up a selection of business card templates.

The search results will show a range of styles and designs, giving you a good starting point for your own card.

Step 4: Select a Business Card Template

Browse through the options and choose a business card template that suits your needs.

You can preview the templates before selecting one, ensuring you pick a design that aligns with your personal or company brand.

Step 5: Replace Placeholder Text with Your Information

Click on the text boxes in the template and replace the placeholder text with your own information, such as name, title, and contact details.

This is where you personalize the template, making it your own by adding your unique information.

Step 6: Customize the Design as Needed

Modify the font, color, and layout of the template to match your branding or personal style.

Word allows you to customize almost every aspect of the design, so don’t be afraid to experiment until you’re satisfied with the look.

Step 7: Save Your Work

Once you’re happy with your business card, save the template to your computer.

Saving your work ensures that you can return to the template later, making updates or printing more cards as needed.


Cost-effectiveCreating your own business cards in Word saves money since you’re not paying for design services or pre-printed cards.
CustomizableYou have complete control over the design and content of your business cards, allowing for full personalization.
ConvenientYou can make changes and print new cards whenever necessary, without waiting for a designer or printing service.


Time-consumingDesigning your own cards takes time, which might not be ideal for busy professionals.
Limited Design OptionsWhile Word offers many customization options, it might not have the same capabilities as specialized design software.
Print QualityThe final print quality depends on your printer, which may not match professional printing services.

Additional Information

When creating your business card template in Word, there are a few additional tips to keep in mind. First, consider the standard business card size, typically 3.5 inches by 2 inches, and make sure your template aligns with these dimensions. Also, think about how the design of your card reflects your brand.

Are you going for a sleek, modern look, or something more traditional? Your business card should be an extension of your professional image. Additionally, it’s a good idea to test print your card on plain paper before printing on cardstock to ensure alignment and print quality. Remember, your business card is often the first impression you make – it’s worth taking the extra time to get it just right.


  1. Open Microsoft Word.
  2. Go to “File” then “New.”
  3. Use the search bar to find business card templates.
  4. Select a business card template.
  5. Replace placeholder text with your information.
  6. Customize the design as needed.
  7. Save your work.

Frequently Asked Questions

What is the standard size for business cards?

The standard business card size is 3.5 inches by 2 inches.

Can I use my own logo on the business card?

Yes, you can insert your own logo by adding an image to the template in Word.

Is it possible to print double-sided business cards in Word?

Yes, you can set up your template to be double-sided, but you’ll need a printer that supports duplex printing.

How do I ensure the print quality is professional?

Use high-quality cardstock and check your printer settings for best print quality.

Can I share my custom template with others?

Yes, you can save your template and share the file with others who have Microsoft Word.


Designing a new business card template in Word isn’t just about saving a few bucks, it’s about taking control of your professional image and making a statement. With the steps and tips provided, you’re now equipped to create a personalized business card that speaks volumes about your brand without saying a word.

Remember, your business card is a physical representation of your brand, so make it count. Keep tweaking, keep refining, and keep it professional. Now, go impress your network with your snazzy new cards!

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