How to Create a Letterhead in Google Docs: A Step-by-Step Guide

Creating a letterhead in Google Docs is a breeze and can add a professional touch to your documents. In essence, you’ll be setting up a header with your personalized information, which will appear on the top of every page. This is perfect for businesses or individuals who want to make their communication stand out. After following a few simple steps, your document will have that polished look in no time.

Step by Step Tutorial on How to Create a Letterhead in Google Docs

Before we dive into the steps, let’s clear the air: what will these steps help you accomplish? Simply put, you’ll be creating a unique and professional-looking letterhead for all your Google Docs. This will save you time and ensure all your documents are consistently branded.

Step 1: Open a New Google Doc

Open Google Docs and start a new document from the template gallery or a blank page.

Starting from a blank document gives you a clean slate to work with. If you choose a template, you may have less work to do since some formatting will already be in place.

Step 2: Create a Header

Go to “Insert” in the top menu, click “Header & page number,” and then select “Header.”

Creating a header sets the stage for your letterhead. This is where you’ll put the most important information that represents you or your business. Plus, it won’t be editable in the body of your document, which keeps it consistent across pages.

Step 3: Add Your Information

In the header, type your name, address, phone number, email, and any other relevant contact information or branding.

Think of this as your professional signature. Make sure the information is accurate and formatted in a way that’s easy to read. This is the first thing people will see, so make it count!

Step 4: Customize Your Header

Use the formatting tools to adjust the font, size, alignment, and color to match your brand or personal style.

This is where you can get creative. Remember, this visual will represent you each time someone reads your document, so align it with your personal or corporate identity.

Step 5: Insert a Logo or Image

If you have a logo or any visual branding, click “Insert,” choose “Image,” and upload it to your header.

A logo can make your letterhead stand out and look much more professional. If it’s a business document, this adds a layer of legitimacy and brand recognition.

Step 6: Save the Document

Once you’re happy with your letterhead, give your document a title and save it.

Congratulations, you’ve now got a personalized letterhead! Any document you create with this template will carry your professional banner.

After you’ve completed these actions, you’ll have a Google Doc with a sharp-looking letterhead. This is not just for aesthetics; it serves a functional purpose, too. It ensures that recipients of your documents can easily identify who it’s from and how to contact you, all while showcasing a bit of personality or brand identity.

Tips for Creating a Letterhead in Google Docs

  • Keep it simple. Don’t overcomplicate your design – a cluttered letterhead can be distracting.
  • Be consistent with your branding. Use the same fonts, colors, and logos as your other materials.
  • Make sure your contact information is up-to-date. There’s nothing worse than a letterhead with old information.
  • Consider adding a horizontal line or a subtle background color to differentiate the header from the rest of the document.
  • Preview your document before printing or sending it digitally to ensure the header looks just right.

Frequently Asked Questions

Can I use different headers for different pages in my document?

Yes, you can! If you want a different header for the second page and beyond, simply uncheck the option “Link to previous” in the header settings.

How do I add a footer to match my letterhead?

Just like creating a header, go to “Insert,” then “Header & page number,” and select “Footer.”

Can I share a document with a letterhead without giving editing access to the header?

Absolutely! When you share the document, set the permissions to “Viewer” or “Commenter,” and the recipient won’t be able to edit the header.

How do I make my letterhead template reusable?

Once your letterhead is set, save the document as a template. Next time you need to create a document, you can start with your custom template.

What should I include in my letterhead?

Typically, you’ll want your name, title, company name, address, phone number, email address, and perhaps a logo or professional photo.


  1. Open a new Google Doc.
  2. Create a header.
  3. Add your information.
  4. Customize the header.
  5. Insert a logo or image.
  6. Save the document.


There you have it – a straightforward guide on how to create a letterhead in Google Docs. Whether you’re sprucing up your personal correspondence or adding a professional touch to business documents, a well-designed letterhead can make all the difference. It’s an opportunity to brand every page of your communication and ensure that your contact information is never more than a glance away for your recipients.

Remember, consistency is key. Once you’ve created a letterhead that you’re happy with, use it across all your documents to maintain a cohesive and professional appearance. Don’t be afraid to update it as your information changes or as your branding evolves.

In today’s digital age, your documents may be shared far and wide. A letterhead ensures that, no matter where your words end up, your mark is indelibly made. So go ahead, open up Google Docs and give it a try! Who knows, your new letterhead might just open doors to new opportunities.

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