How to Put a Letterhead With a Logo in Word: A Step-by-Step Guide

Putting a letterhead with a logo in Word is simple and straightforward. First, open a new document in Microsoft Word. Next, navigate to the header/footer section. Then, insert your pre-made logo by going to the “Insert” tab, selecting “Pictures,” and choosing your logo file. Following that, you can add your text, format the letterhead, and save your template for future use. By doing this, you’ll have a professional-looking letterhead ready to go for all your correspondence needs.

After you’ve completed the action, you’ll have a customized letterhead that can be used for various professional or personal documents. This can include business letters, invoices, or any other type of correspondence that requires a touch of formality and brand recognition.


Creating a professional-looking letterhead with your company’s logo in Microsoft Word can give your documents a touch of class and legitimacy. It’s an essential part of branding for any business, large or small. It’s not only a way to showcase your brand’s identity but also ensures that your correspondence is taken seriously. Think about it – would you rather receive a plain, text-only letter or one that’s topped with a sleek, well-designed letterhead? Chances are, it’s the latter.

Moreover, with the digital age in full swing, the need to have an electronic version of your letterhead is now more crucial than ever. Whether you’re sending a proposal, a contract, or a simple memo, having your logo and company details on the document can set you apart from competitors. It gives a sense of professionalism and shows that you pay attention to the details. The good news is that putting a letterhead with a logo in Word is something you can do yourself, without the need for fancy design software or a professional designer. Ready to learn how? Let’s dive in!

Step by Step Tutorial: Putting a Letterhead with a Logo in Word

The following steps will guide you through the process of inserting a letterhead with a logo into your Word document.

Step 1: Open Microsoft Word

Start by opening a new document in Microsoft Word.

Opening a new document is your canvas for creating the letterhead. Ensure that you have the latest version of Word for the best compatibility with different file types, especially if you’re using a logo in a unique format.

Step 2: Navigate to Header/Footer Section

Go to the “Insert” tab and select “Header” or “Footer” to create your letterhead space.

This is where you’ll be placing your logo and any additional information, like your business name, address, and contact details. Selecting “Edit Header” or “Edit Footer” will allow you to make changes within these areas of the document.

Step 3: Insert Your Logo

Click on “Pictures” within the “Insert” tab and choose the logo file from your computer.

When selecting a logo, ensure it’s high-quality and clear. A pixelated logo can detract from the professionalism of your letterhead. Adjust the size and position of the logo as needed.

Step 4: Add Your Text

Type in your company details, such as name, address, and contact information.

The text should complement the logo and be aligned properly for a cohesive look. Use the same font and color scheme as your brand’s identity for consistency.

Step 5: Format Your Letterhead

Use the formatting tools in Word to align, space, and style your letterhead to your liking.

A well-formatted letterhead should be aesthetically pleasing and easy to read. Take advantage of Word’s design tools to ensure your header or footer aligns with your brand’s style guide.

Step 6: Save Your Template

Once you’re satisfied with your letterhead, save the document as a Word template for future use.

Saving your document as a template allows you to maintain a consistent layout for all your correspondence. This step saves time and ensures brand uniformity across all documents.


Brand RecognitionHaving a letterhead with your logo increases brand recognition. Each time someone sees your letterhead, they become more familiar with your brand.
ProfessionalismA well-designed letterhead exudes professionalism and can set a positive tone for your correspondence.
CustomizationCreating your letterhead in Word allows for easy customization and changes, giving you control over your brand’s presentation.


Limited Design OptionsWord has limited design capabilities compared to specialized graphic design software, which may restrict the complexity of your letterhead design.
Time-ConsumingSetting up a letterhead in Word can be time-consuming, especially if you’re unfamiliar with the program’s functions.
Consistency ChallengesEnsuring consistency across different computers and printers can be difficult, as formatting may vary.

Additional Information

When putting a letterhead with a logo in Word, it’s essential to consider the quality and format of your logo. It’s best to use a high-resolution image to avoid any blurriness when printed. Additionally, consider the color scheme of your logo and how it will look in both color and black-and-white printouts.

Remember that your letterhead is often the first thing people will see, so it should align with your brand’s identity and values. Take the time to ensure that it looks just right, as a well-designed letterhead can leave a lasting impression.

If you’re planning to share the document electronically, consider saving the final version as a PDF file to maintain the formatting. Also, be mindful of the file size, especially if the document will be emailed frequently. A heavy file may take longer to load or cause issues for recipients with slower internet connections.

Lastly, think about the legal requirements for your letterhead. In some cases, businesses are required to include specific information like registration numbers or licensed terms. Ensure that all necessary details are present and correct to avoid any potential legal issues.


  1. Open Microsoft Word.
  2. Navigate to the Header/Footer section.
  3. Insert your logo.
  4. Add your text.
  5. Format your letterhead.
  6. Save your template.

Frequently Asked Questions

What file format should my logo be in?

Your logo should ideally be in a high-resolution PNG or JPEG format for the best quality in Word.

Can I use a colored logo for my letterhead?

Absolutely! You can use a colored logo, but also consider how it will appear in black-and-white if the document is printed that way.

How can I ensure my letterhead looks the same on all computers?

Save your document as a PDF before sharing it, as this will maintain the formatting across different devices.

Is there a way to make my letterhead appear on all pages?

Yes, once you set up the header or footer, it will automatically appear on all subsequent pages unless you specify otherwise.

Can I protect my letterhead from being edited?

You can restrict editing by using the “Restrict Editing” feature under the “Review” tab in Word.


Incorporating a letterhead with a logo in Word is a powerful way to reinforce your brand identity and add a professional touch to your documents. While it may initially seem like a small detail, the impact it can have on how your business is perceived is significant.

With the steps outlined in this article, you’ll be well on your way to creating a polished and professional letterhead that leaves a positive and lasting impression on anyone who receives your correspondence. Remember, consistency is key, so take the time to ensure your letterhead accurately reflects your brand’s image and values. Happy branding!

Join Our Free Newsletter

Featured guides and deals

You may opt out at any time. Read our Privacy Policy