How to Insert a Word Footer Page 1 of Page Count: A Step-by-Step Guide

Adding a footer that includes “Page 1 of [Page Count]” to your Word document is a simple way to keep track of your document’s length and help readers navigate through the pages. It’s a neat little trick that gives your document a professional touch and is especially useful for lengthy reports or manuscripts. So, let’s dive right in and get those footers sorted out, shall we?

Step by Step Tutorial: How to Insert a Word Footer Page 1 of Page Count

Before we begin, let’s clarify what we’ll be achieving with the following steps. We’ll be adding a dynamic footer that automatically updates as you add or remove pages from your document. This means that each page will have a footer that says “Page X of Y,” where X is the current page number and Y is the total number of pages in the document.

Step 1: Open the Footer Section

Double-click on the bottom of any page in your Word document to open the footer editing section.

When you double-click on the bottom of a page, you’ll notice that the main text of your document becomes grayed out. This indicates that you’re now in the footer editing mode. If you’ve never tinkered with headers or footers before, don’t worry! It’s pretty straightforward.

Step 2: Insert the Page Number

Click on ‘Page Number’ in the ‘Header & Footer’ group under the ‘Insert’ tab, then select ‘Bottom of Page’ and choose your preferred style.

After you’ve clicked on ‘Page Number,’ a drop-down menu will appear with various options for positioning your page number. You can choose a simple number or opt for a more decorative style. Whichever you pick, Word will automatically number each page for you.

Step 3: Type “of”

After inserting the page number, type the word “of” followed by a space. This will set up your footer to read “Page X of Y.”

This step is as simple as it sounds—just type the word “of” with a space after the page number. Remember, we’re creating a template for every page, so you only need to do this once.

Step 4: Insert the Total Number of Pages

Go to the ‘Insert’ tab, click on ‘Quick Parts,’ select ‘Field,’ then choose ‘NumPages’ from the ‘Document Information’ category.

By choosing ‘NumPages,’ you’re telling Word to insert a field that counts the total number of pages in your document. This field will automatically update if you add or remove pages.

Step 5: Exit Footer Editing Mode

Double-click anywhere outside the footer section or click on ‘Close Header and Footer’ in the ‘Header & Footer’ group.

Once you’re done setting up your footer, simply exit the editing mode by double-clicking outside the footer area or using the ‘Close Header and Footer’ button. This will return you to the regular document editing mode.

After completing these steps, you’ll see that every page in your document now has a footer that reads “Page X of Y.” As you add, remove, or rearrange pages, both the current page number and the total page count will update automatically. That’s the beauty of using fields in Word—they’re dynamic and save you the hassle of manual updates.

Tips: How to Insert a Word Footer Page 1 of Page Count

  • Make sure you’re in Print Layout view to easily access the footer section.
  • If you want the “Page 1 of [Page Count]” footer to start on a page other than the first, use the ‘Different First Page’ option under the ‘Header & Footer’ tools.
  • Customize the font and size of your footer to match the style of your document.
  • If you’re working with sections in your document, be aware that headers and footers can vary by section.
  • Remember that ‘NumPages’ counts the total number of pages in your document, so if you have a title page or a table of contents, it will be included in the count.

Frequently Asked Questions

What if I want different footers for different sections of my document?

You can create separate headers and footers for different sections by using the ‘Next Section’ break under the ‘Page Layout’ tab.

Can I use this method for headers instead of footers?

Absolutely! The process is the same; just apply the steps to the header section instead of the footer.

How do I remove the footer from the first page of my document?

Check the ‘Different First Page’ option in the ‘Header & Footer’ tools, which will allow you to have a unique header and footer for the first page.

What if the page count is not updating correctly?

Make sure the ‘NumPages’ field is not broken. If it is, delete it and reinsert it using the steps outlined above.

Can I add additional text to my footer?

Yes, you can type any additional text or insert other fields along with the page number and total page count in your footer.


  1. Open the footer section by double-clicking on the bottom of a page.
  2. Insert the page number from the ‘Insert’ tab.
  3. Type “of” after the page number.
  4. Insert the total number of pages by using the ‘NumPages’ field.
  5. Exit the footer editing mode.


There you have it, folks! Inserting a footer that says “Page 1 of [Page Count]” in Word is as easy as pie. With just a few clicks and a bit of typing, you can give your document that polished, professional look that can make all the difference, whether it’s for a school report or a business proposal. Remember, it’s not just about making your document look good; it’s also about functionality. Your readers will thank you for making it easy to keep their place and know how much content is left to read. So go ahead, give it a try, and watch your Word documents transform with this simple yet effective touch.

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