How to Insert Slide Numbers in Powerpoint 2010

Last updated: March 2, 2017

Learning how to insert slide numbers in Powerpoint 2010 is especially useful for large presentations where you might constantly be back-tracking to answer questions, or refer to information in summary. Page numbers provide an effective means to organize this navigation.

Powerpoint is meant to be a program in which you create a visual aid that accompanies you while you are giving a presentation. Presenting can be a bit of a complicated task when you consider that you need to focus on effectively communicating, while also presenting your slideshow and engaging with your audience. When you are juggling this much at one time it is very easy to get lost or distracted. But there are options for adding more organization to your presentations, and one of those options can be enacted by learning how to insert slide numbers into your Microsoft Powerpoint 2010 presentations. By numbering your slides and incorporating that system into your notes, it is possible to give yourself reminders about your presentation to help you if you get lost, distracted or sidetracked.


Adding Slide Numbers in Powerpoint 2010

In addition to adding slide numbers to your presentation, there are some other helpful things that you can do to keep yourself organized. Powerpoint 2010 has some print options that allow you to print just the notes in your Powerpoint 2010 slideshow. Printing your speaker notes is another great way to aid yourself during a presentation.

But we are focused on inserting slide numbers into our slides, so begin by double-clicking your Powerpoint presentation to open it in Powerpoint 2010.

Step 1: Click the Insert tab at the top of the window, which will change the options in the horizontal Powerpoint ribbon.

how to get slide numbers in Powerpoint 2010


Step 2: Click the Slide Number button in the Text section of the ribbon, which opens the Header and Footer Powerpoint menu.

how to add slide numbers in powerpoint 2010


Step 3: Check the box to left of Slide number, then click the Apply to all button to add slide numbers to every slide in your presentation, or click the Apply button to only add the slide number to your current slide.

how to insert slide numbers in powerpoint 2010


If you take a look at the rest of the options on the Header and Footer menu, you will see that there are some other ways to configure your slide numbers. You can also elect to display the date and time, or you can use the Footer field to add your own customized information to the bottom of your slide(s). There is a Don’t show on title slide box at the bottom of the window that allows you to prevent your slide number from being displayed on your title slide as well.

Summary – How to insert slide numbers in Powerpoint 2010

  1. Click the Insert tab at the top of the window.
  2. Click the Slide Number button.
  3. Check the box to the left of Slide number.
  4. Click the Apply button to apply the slide number to the current slide, or click Apply to All to add slide numbers to every slide.


All of these options can also be configured on your notes and handouts by choosing the Notes and Handouts tab at the top of the window instead.

Do you need your slideshow to be displayed in portrait orientation instead? Learn how to switch to portrait orientation in Powerpoint 2010 if the default landscape option doesn’t work for your needs. newsletter

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