How to Write Above a Line in MS Word: A Step-by-Step Guide

Writing above a line in MS Word is a necessary skill for filling out forms or adding annotations. You’ll use the ‘Insert’ function, select ‘Shapes,’ then choose the ‘Scribble’ tool to draw a line. You can also utilize the ‘Text Box’ function to position text above an existing line.

After you complete the action, you’ll have text neatly positioned above a line that can be a part of a form, document, or any other material which requires this formatting.


Writing above a line in Microsoft Word may seem like a tricky task at first, but it’s a simple process once you know the steps. This ability is particularly useful for creating forms or adding annotations to documents. Whether you’re a student filling out an assignment, a professional drafting a form, or simply someone who needs to add some text above a line, understanding how to perform this action in MS Word is quite beneficial.

Imagine you have a form that requires your signature or a note above a pre-drawn line. Instead of printing the document, writing on it, and scanning it again, knowing how to do this electronically saves time and maintains the document’s digital quality. Moreover, it adds a level of professionalism to your documents, as handwritten notes can often look messy or unprofessional. By following a few simple steps, you can master this skill and apply it whenever the need arises.

How to Write Above a Line in MS Word

Before we jump into the steps, let’s understand what we’re aiming for. By the end of this tutorial, you will be able to add text above any line in your Word document, whether it’s a line you draw yourself or one that’s already part of the document.

Step 1: Access the ‘Insert’ tab

Begin by opening the ‘Insert’ tab in the ribbon at the top of Word.

This tab includes various functions that allow you to add different elements to your document, such as pictures, shapes, and text boxes, which we will use in the following steps.

Step 2: Choose the ‘Shapes’ feature

Under the ‘Insert’ tab, click on ‘Shapes’ and select the ‘Scribble’ tool if you need to draw a line.

If you’re adding a line yourself, the ‘Scribble’ tool under ‘Shapes’ is perfect because it allows you to draw a freeform line. You can adjust the thickness and style of the line by using the ‘Format’ tab that appears once the line is drawn.

Step 3: Draw the line

With the ‘Scribble’ tool selected, click and drag on the document to draw the line.

When you release the mouse button, the line will be placed in the document. You can adjust the position by clicking and dragging it.

Step 4: Insert a Text Box

Now, go back to the ‘Insert’ tab and select ‘Text Box.’ Choose ‘Simple Text Box’ and position it above your line.

The ‘Text Box’ function creates a box in which you can type your text. You can move and resize this box to fit perfectly above the line you’ve drawn or that already exists.

Step 5: Adjust the Text Box

Remove the background and border from the text box by selecting ‘Shape Format’ then ‘Shape Fill’ and choose ‘No Fill,’ and ‘Shape Outline’ then ‘No Outline.’

This step ensures that your text looks like it’s directly written on the document without any background or border distractions.

Step 6: Type your text

Click inside the text box and type your desired text.

Your text is now neatly positioned above the line and can be formatted using the standard text formatting tools in Word.


Professional LookText written above a line using MS Word’s tools looks clean and professional, enhancing the overall appearance of your document.
Time-SavingInstead of the print-scan cycle, adding text electronically is more efficient and quicker.
FlexibilityYou can easily adjust the position, size, and style of the text and line, giving you full control over the final outcome.


Learning CurveInitially, it may take some time to familiarize yourself with the tools and steps required.
Limited DesignsThe ‘Scribble’ tool may not always provide the precision needed for more intricate lines or designs.
Text Box LimitationsText boxes can sometimes be fiddly to position precisely above the line, especially for users who are not adept at using MS Word.

Additional Information

While the above steps outline the basic process of writing above a line in MS Word, there are additional tips and tricks that can help you refine this skill. For instance, you can customize the text box’s font and size to better match the document’s styling. It’s also possible to group the text box and line together so they move as one unit – this ensures that your text stays aligned with the line if you need to reposition them.

Moreover, there are keyboard shortcuts that can speed up this process. For example, pressing ‘Ctrl + Shift + A’ will toggle between all capital and all lowercase letters, which can be useful if you’re filling out a form that requires all caps.

Remember, practice makes perfect. The more you work with MS Word’s various features, the more adept you’ll become at positioning text exactly where you want it.


  1. Access the ‘Insert’ tab
  2. Choose the ‘Shapes’ feature and select the ‘Scribble’ tool if drawing a line
  3. Draw the line on your document
  4. Insert a ‘Simple Text Box’ from the ‘Text Box’ options
  5. Adjust the text box by removing background and border
  6. Type your text above the line

Frequently Asked Questions

Can I write above a pre-existing line in a document?

Yes, you can position a text box above a pre-existing line and follow the same steps minus drawing the line yourself.

How do I ensure my text aligns with the line?

By adjusting the text box size and position, you can align the text with the line. Using the arrow keys on your keyboard for fine adjustments can also be helpful.

Can I change the color and style of the line I draw?

Absolutely! Once you draw a line with the ‘Scribble’ tool, you can customize its appearance through the ‘Format’ tab.

What if I make a mistake while drawing the line?

No worries, just use the ‘Undo’ function (Ctrl + Z) and try drawing the line again.

Is it possible to save a form with the text above the line for future use?

Yes, after adding your text, save the document as a template for future use.


There you have it, a step-by-step guide on writing above a line in MS Word. Whether you’re a frequent user of Word or just need to fill out a form now and then, this skill can really come in handy. As with learning any new feature in a software program, it might take a little bit of practice to get it just right.

But once you’ve got it down, you’ll find that it’s a simple, professional way to add text to documents that require it. So why not give it a try? You might just find that it’s a useful addition to your MS Word toolkit.

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