How to Draw a Text Box in Word: A Step-by-Step Guide

Creating a text box in Microsoft Word is a piece of cake. Simply click on the “Insert” tab, choose the “Text Box” option, drag your cursor over the area where you want the box, and voila! You’ve got yourself a text box. This nifty feature allows you to add a separate area for text that you can move around and format independently from the rest of your document.

After completing this action, a text box will appear in your Word document. You can then type in your desired text, format it, and move the box around to wherever you need it to be.


When it comes to creating professional-looking documents, sometimes you need a little more flexibility than what standard formatting options offer. That’s where the text box feature in Microsoft Word comes in handy. Whether you’re designing a flyer, creating a resume, or putting together a report, text boxes allow you to insert and position blocks of text exactly where you want them. They can be customized in size, shape, border, and color, which adds a creative and organized element to your document.

But why is this important, you ask? Well, text boxes not only enhance the visual appeal of your document but also improve its readability. They’re perfect for emphasizing quotes, setting apart important information, or creating sidebars. And let’s not forget, they can be a lifesaver when dealing with complex layouts.

So, whether you’re a student trying to make your project stand out, a business professional aiming to impress clients with your proposals, or just someone who loves to keep their documents neat and tidy, knowing how to draw a text box in Word is a valuable skill. Let’s dive in and learn how to do just that!

Step by Step Tutorial: How to Draw a Text Box in Word

Before we start with the steps, let’s understand what we’re aiming to achieve. By following these steps, you will be able to insert a customizable text box into your Word document. This can be used for a variety of purposes, from creating callouts to making your documents more engaging.

Step 1: Open the Insert Tab

Go to the “Insert” tab on the Word ribbon (the top menu).

The “Insert” tab is where you can find all sorts of functions to add different elements to your document, including tables, pictures, and of course, text boxes.

Step 2: Click on Text Box

Select the “Text Box” option within the “Insert” tab.

When you click on “Text Box,” a drop-down menu will appear with different text box styles to choose from. You can select one of these pre-designed options or choose “Draw Text Box” for a custom size.

Step 3: Draw Your Text Box

Use your cursor to draw a box on the document where you want your text to be.

Click and drag your cursor to form a rectangle of your desired size. This will become the area where your text will go. Don’t worry about getting it perfect; you can always resize it later.

Step 4: Format Your Text Box

Format the text box using the options that appear when the box is selected.

Once your text box is in place, you can use the formatting options to change the fill color, outline, and add effects. You can also adjust the text alignment and position within the box.

Step 5: Enter Your Text

Click inside the text box and start typing your content.

The text you enter will be contained within the text box. You can format this text just like any other part of your Word document, using font styles, sizes, and colors.


CustomizationText boxes in Word offer significant customization options.
OrganizationUsing text boxes can help you organize your document more effectively.
EmphasisText boxes are great for emphasizing specific pieces of information.

Customization is one of the key benefits of using text boxes. They can be resized, moved, and formatted to match the style of your document. This means you have control over how your text is presented, which is crucial for creating visually appealing documents.

Organization is another advantage. By separating text into boxes, you can group related information, making it easier for readers to follow along. It’s a simple way to guide your audience’s attention to what’s most important.

Lastly, emphasis is an often overlooked but important aspect of document design. A well-placed text box can draw attention to quotes, statistics, or any other information you want to highlight, ensuring that it stands out to your readers.


ClutterIf overused, text boxes can make a document appear cluttered.
CompatibilityText boxes might not display correctly in all viewing modes or on all devices.
Learning CurveSome users may find the numerous formatting options overwhelming.

Clutter can result if text boxes are not used judiciously. It’s tempting to put everything in a box, but this can overwhelm the reader and make the document look disorganized.

Compatibility can also be an issue. While text boxes work well within Word, if your document is converted to a different format or viewed on a different platform, there’s a risk that the text box might not appear as intended.

The learning curve should not be underestimated. With great power comes great responsibility, and the myriad of formatting options available for text boxes can be intimidating for new users.

Additional Information

Now that you know how to draw a text box in Word, let’s talk about some tips to elevate your text box game. First, consider the purpose of your text box. Is it to highlight a quote? If so, you might want to choose a style that resembles a quote box. Are you creating a sidebar? Then maybe a simple, bordered box will do the trick.

Also, keep in mind the overall design of your document. Your text box should complement, not clash with, the rest of your content. Think about the colors you choose, the border thickness, and the font style inside the box. Consistency is key.

And remember, less is often more. While it might be tempting to fill your document with colorful and elaborate text boxes, restraint will usually result in a more professional, cleaner-looking final product. Use text boxes strategically to enhance your content, not distract from it.

Finally, don’t forget to use the align and distribute tools in Word to ensure your text boxes are evenly spaced and aligned with other elements in your document. A little attention to detail goes a long way in creating a polished, cohesive document.


  1. Open the “Insert” tab.
  2. Click on “Text Box”.
  3. Draw the text box on the document.
  4. Format the text box.
  5. Enter text into the box.

Frequently Asked Questions

Can I link text boxes so the text flows from one to another?

Yes, you can link text boxes in Word. This allows the text to flow seamlessly from one box to the next, which is handy for multi-column or multi-page layouts.

How do I make a text box transparent?

To make a text box transparent, go to the “Format” tab while the text box is selected, and in the “Shape Fill” dropdown, select “No Fill.”

Can I rotate a text box?

Absolutely! Select the text box, then use the rotation handle at the top of the box to rotate it to your desired angle.

How can I make sure my text box stays in a specific location?

Use the “Wrap Text” options to set how your text box interacts with the surrounding text. You can choose settings like “In Front of Text” or “Behind Text” to keep your text box fixed.

What if I need to change the size of my text box after I’ve drawn it?

No problem – just click on the text box and drag the handles at the corners or sides to resize it.


Mastering the art of drawing a text box in Word can significantly boost the aesthetic and functional aspects of your documents. It’s a simple yet powerful tool that, when used effectively, can transform a plain document into something that stands out and communicates your message more clearly.

Remember, it’s not just about inserting a box; it’s about enhancing your content and making sure it’s presented in the best possible way. So, go ahead and start experimenting with text boxes in your next Word document. The possibilities are endless!

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