How to Insert a Floating Text Box in Microsoft Word: A Step-by-Step Guide

Adding a floating text box in Microsoft Word is easy and efficient. Simply open your document, go to the “Insert” tab, click “Text Box,” choose “Simple Text Box,” drag it to your desired location, and start typing. This feature allows you to place text anywhere on the page, making your document more dynamic and visually appealing.

After completing this action, you’ll have a movable text box that can be resized and formatted to suit your needs. You can also add additional text boxes as needed.


Microsoft Word is a powerhouse when it comes to word processing, and one of its many features is the ability to insert a floating text box. This might seem like a small feature, but it’s actually quite significant. Why? Well, think about when you’re creating a document that’s not just straight text – maybe a newsletter, a flyer, or a custom invitation. You need to be able to add text in a way that’s visually appealing and that emphasizes the important parts of your document.

That’s where a floating text box comes in handy. It allows you to place text wherever you want on the page, not just where the cursor happens to be. This freedom to move text around makes your documents more flexible and visually interesting. And let’s face it, who doesn’t want their documents to look professional and polished? Whether you’re a student putting together a project, a small business owner creating marketing materials, or just someone who likes to have a little fun with their personal letters, learning how to insert a floating text box in Microsoft Word is a skill you’ll definitely want to have in your back pocket.

Step by Step Tutorial: Insert a Floating Text Box in Microsoft Word

Before we dive into the steps, let’s clarify what we’ll achieve. By following these instructions, you’ll be able to add a text box that floats over your document, which can be moved and formatted as you wish.

Step 1: Open the Insert Tab

Open the “Insert” tab in the Microsoft Word ribbon.

This tab is where you’ll find all the options for adding extra elements to your document, from pictures to charts to, of course, text boxes.

Step 2: Click on Text Box

Click on the “Text Box” button in the “Insert” tab.

You’ll see a few different options here, but for now, we’re just focusing on a simple text box.

Step 3: Select Simple Text Box

Select “Simple Text Box” from the drop-down menu.

This will insert a pre-formatted text box into your document, which you can then customize to your heart’s content.

Step 4: Move the Text Box

Click and drag the text box to your desired location in the document.

You’re not limited to where the text box initially appears – you can move it anywhere you want.

Step 5: Resize and Format

Resize the text box and format the text as needed.

Just like any other text in Word, you can change the font, size, color, and more to make your text box stand out or blend in, depending on your needs.


FlexibilityThe ability to move text freely around your document opens up a world of design possibilities.
EmphasisA floating text box can be used to highlight important information or create a focal point on the page.
CreativityWith floating text boxes, you can get creative with your document layouts, making them more engaging and unique.


Overuse can clutterToo many floating text boxes can make a document look cluttered and confuse the reader.
Can be distractingIf not used wisely, floating text boxes can distract from the main content of the document.
Learning curveIt might take some time for new users to get comfortable with resizing and positioning text boxes.

Additional Information

While inserting a floating text box in Microsoft Word is straightforward, there are a few extra tips to keep in mind. First, consider the overall design of your document before adding text boxes. Will they enhance the layout or detract from the content? It’s also worth noting that text boxes can contain more than just plain text – you can add bullet points, numbering, and even images inside them.

Another great feature is the ability to link text boxes so that text flows from one to the other, which is perfect for creating multi-column layouts or continuous blocks of text that span multiple pages. Remember, while text boxes add versatility to your document, they should always serve a clear purpose and not be used just for the sake of it.


  1. Open the Insert tab.
  2. Click on Text Box.
  3. Select Simple Text Box.
  4. Move the text box to the desired location.
  5. Resize and format the text box as needed.

Frequently Asked Questions

Can I add more than one floating text box in a document?

Yes, you can add as many floating text boxes as you need.

How do I link two text boxes?

Click on the first text box, go to the “Format” tab, and click “Create Link,” then click on the second text box.

Can I add pictures inside a text box?

Absolutely! You can treat the text box as you would the main document area.

Can text boxes be rotated?

Yes, you can rotate text boxes by using the rotation handle that appears when you click on them.

How do I delete a floating text box?

Simply click on the text box to select it and press the Delete key on your keyboard.


Mastering the art of inserting a floating text box in Microsoft Word can take your document game to the next level. It’s a skill that’s not just about adding text; it’s about enhancing the visual appeal and functionality of your documents. Whether you’re creating a newsletter, a business report, or a party invitation, floating text boxes can be a game-changer.

So go ahead, give it a try and watch your documents transform from bland to grand. And remember, practice makes perfect. Keep experimenting with these text boxes and soon, you’ll be a Microsoft Word wizard!

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