How to Insert a Line in Excel: A Step-by-Step Guide

Inserting a line in Excel might seem like a daunting task, but it is quite simple! Whether you need to add a border to a cell or draw a line to separate data visually, Excel has got you covered. In less than a minute, you can learn how to insert a line and make your spreadsheet look clean and organized.

Step by Step Tutorial on How to Insert a Line in Excel

Before we dive into the steps, let’s understand what we’re about to accomplish. Adding a line in Excel can mean two things: inserting a new row or column, or drawing a line shape. Here, we’ll cover how to draw a line.

Step 1: Open the ‘Insert’ Tab

Click on the ‘Insert’ tab at the top of your Excel workbook.

In the ‘Insert’ tab, you’ll find various options to add shapes, charts, and other elements to your Excel sheet. We’re interested in the ‘Shapes’ section for our line.

Step 2: Click on ‘Shapes’

Select ‘Shapes’ in the ‘Illustrations’ group.

A dropdown menu will appear with a variety of shapes that you can insert into your Excel sheet. Look for the line shapes.

Step 3: Choose the Line Shape

Click on the straight line shape from the options provided.

Make sure you choose the correct line shape. There are several line options, including arrows and connectors, but for a simple line, you want the straight line.

Step 4: Draw the Line on Your Sheet

Click and drag your cursor on the sheet to draw the line.

To draw a straight horizontal or vertical line, hold down the ‘Shift’ key while drawing. This will ensure your line is perfectly straight and not at an angle.

After you complete the action of drawing a line in Excel, the line will act as a shape that you can format and move around as needed. You can change the color, width, and style of the line using the ‘Format’ tab that appears once the line is selected.

Tips for Inserting a Line in Excel

  • Use the ‘Shift’ key to draw straight lines.
  • Double-click the line to add text to it.
  • Use the ‘Format’ tab to customize the line’s appearance.
  • To move the line, click and drag it to the desired location.
  • To delete the line, select it and press the ‘Delete’ key.

Frequently Asked Questions

How do I insert a horizontal line in Excel?

To insert a horizontal line, follow the steps above and make sure to hold down the ‘Shift’ key while drawing to keep the line straight.

Can I add lines to separate columns in Excel?

Yes, you can add lines to separate columns by inserting border lines through the ‘Home’ tab’s ‘Font’ group under ‘Borders’.

How do I change the color of a line in Excel?

Select the line and use the ‘Format’ tab to change the color in the ‘Shape Outline’ section.

Is it possible to draw diagonal lines in Excel?

Yes, you can draw diagonal lines by clicking and dragging your cursor diagonally across cells without holding down the ‘Shift’ key.

Can I make a dashed or dotted line in Excel?

Absolutely! After drawing your line, select it, go to the ‘Format’ tab, and choose a dashed or dotted style from the ‘Shape Outline’ dropdown menu.


  1. Open the ‘Insert’ Tab
  2. Click on ‘Shapes’
  3. Choose the Line Shape
  4. Draw the Line on Your Sheet


Inserting a line in Excel is a breeze once you know where to look and what steps to follow. Whether you’re organizing data or adding a stylistic touch, lines can enhance your spreadsheet’s functionality and appearance. Remember to take advantage of Excel’s customization options to make your lines fit your needs, from color and style to text and positioning. With this guide, you’re on your way to becoming an Excel pro, capable of turning your data into a well-organized and visually appealing masterpiece. Happy line-drawing, and don’t hesitate to explore further Excel features to enhance your spreadsheets even more!

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