How to Search in a Document in Word 2019: A Step-by-Step Guide

Searching in a document in Word 2019 is as easy as pie. All you need to do is use the ‘Find’ feature, which allows you to quickly locate specific text within your document. Whether you’re looking for a particular word, phrase, or even formatting, this handy tool can save you loads of time and hassle. So, let’s dive in and learn how to use it!

Step by Step Tutorial on How to Search in a Document in Word 2019

Before we jump into the steps, let’s understand what we’re about to do. Following these steps will help you navigate through your Word document and find the exact piece of information you’re looking for. It’s like having a search engine within your document!

Step 1: Open the ‘Find’ Feature

To start your search, press Ctrl+F on your keyboard or click on the ‘Find’ icon in the ‘Home’ tab.

Once you activate the ‘Find’ feature, a navigation pane will appear on the left side of your Word document. This is where you’ll type in the word or phrase you’re looking to find.

Step 2: Enter Your Search Term

Type the word or phrase you want to find in the search box at the top of the navigation pane.

As you type, Word will automatically highlight all instances of your search term in the document. This makes it super easy to spot what you’re looking for.

Step 3: Browse Through the Results

Use the arrows in the navigation pane to jump between each instance of your search term in the document.

If you have a lot of results, these arrows are a lifesaver! They allow you to move forward and backward through your document, taking you directly to each occurrence of your search term.

Step 4: Close the ‘Find’ Feature

Once you’re done with your search, simply close the navigation pane by clicking the ‘X’ at the top.

Closing the navigation pane won’t affect any of the highlighting in your document, so you can easily return to the sections you were interested in.

After completing these steps, you’ll have successfully located all instances of your search term in your Word document. Now, you can edit, review, or analyze the text as needed, all thanks to the power of the ‘Find’ feature.

Tips for Searching in a Document in Word 2019

  • Use the ‘Find and Replace’ feature if you want to find and then change or update certain words or phrases.
  • You can search for more than just text. Try looking for specific formatting, such as bold or italic text, by using the ‘Advanced Find’ option.
  • Remember that Word searches are case-sensitive. If you’re not finding what you’re looking for, check if you’ve got the right case.
  • If you have a long document, use the ‘Go To’ feature in the ‘Find’ navigation pane to jump to specific pages, sections, or bookmarks.
  • Use wildcards like asterisks (*) or question marks (?) when you’re not sure about the exact word or want to search for a pattern of text.

Frequently Asked Questions

What if I can’t find what I’m searching for?

Make sure you’ve spelled the search term correctly and that you’re not accidentally toggling the case-sensitive option.

Can I use ‘Find’ to search for special characters?

Yes, you can. Use the ‘Advanced Find’ option and you’ll be able to search for special characters and other specific details.

Is there a limit to how many words I can search for at once?

No, there isn’t. However, the longer and more complex your search term is, the more specific the search results will be.

Can I save my search results in Word 2019?

While you can’t save the actual search results, you can copy and paste the text you’ve found into a new document for future reference.

Is the ‘Find’ feature available in all versions of Word?

The ‘Find’ feature is a staple in Microsoft Word and is available in most versions, although the exact steps might vary slightly.


  1. Open the ‘Find’ Feature
  2. Enter Your Search Term
  3. Browse Through the Results
  4. Close the ‘Find’ Feature


Finding text in a Word 2019 document is really as straightforward and user-friendly as it gets. By using the ‘Find’ feature, you can quickly locate words, phrases, and even specific formatting with minimal effort. Just remember to use the search function efficiently—employ advanced search options when necessary and make good use of the navigation pane to flip through your results. Whether you’re a student, professional, or casual Word user, mastering the ‘Find’ feature is an essential skill that can significantly boost your productivity and save you time. So, why not open up a Word document right now and give it a try? Happy searching!