Word 2019 styles are like the secret sauce that can make your documents look professional with just a few clicks. They help you apply consistent formatting throughout your document, which not only makes it look good but also makes it easier to read. Whether you’re working on a school project, a business report, or a personal letter, knowing how to use Word 2019 styles can save you a ton of time and hassle.
Step by Step Tutorial: How to Use Word 2019 Styles
Before we dive into the steps, let’s talk about what we’re trying to achieve here. By using styles in Word 2019, we can quickly apply formatting to our text such as font, size, color, and paragraph spacing. This means we can spend less time fiddling with our documents and more time on the content itself.
Step 1: Open the Styles Pane
To access the styles in Word 2019, you’ll need to open the Styles pane.
Once you open Word 2019, go to the ‘Home’ tab and look for the ‘Styles’ group. Here, you’ll see a few styles already displayed. Click the little arrow in the bottom right corner of the ‘Styles’ group to open the Styles pane.
Step 2: Apply a Style
To apply a style, simply select the text you want to format and click on the style you want to use.
In the Styles pane, you’ll see a list of available styles. Hover over each style to see a preview of what it will look like. Click the style you want to apply it to the selected text.
Step 3: Modify a Style
If you don’t like the way a style looks, you can modify it to better suit your needs.
Right-click on the style you want to modify in the Styles pane and select ‘Modify’. From there, you can change the font, size, color, and other formatting options. Click ‘OK’ when you’re done.
Step 4: Create a New Style
If none of the existing styles work for you, you can create a new one from scratch.
In the Styles pane, click the ‘New Style’ button. Give your style a name and set the formatting options you want. Click ‘OK’ to save your new style.
Step 5: Apply Your New Style
Now that you’ve created a new style, you can apply it to your text just like any other style.
Select the text you want to format and click on your new style in the Styles pane to apply it.
After you complete these steps, your document will have a consistent, professional look that’s easy to maintain. If you need to make changes later, you can simply modify the styles, and the changes will apply to all the text that uses those styles.
Tips for Using Word 2019 Styles
- Use heading styles for titles and subtitles to help organize your document.
- Customize the ‘Normal’ style to set the default formatting for your document’s body text.
- Use the ‘Format Painter’ tool to quickly copy styles from one part of your document to another.
- Remember that styles can include paragraph formatting, like line spacing and indentation, not just character formatting.
- Explore the ‘Design’ tab in Word 2019 for more style options and to set an overall theme for your document.
Frequently Asked Questions
What are Word 2019 styles?
Word 2019 styles are predefined sets of formatting options that you can apply to text in a document to ensure consistency and a professional appearance.
Can I change a style after applying it?
Yes, you can modify a style at any time, and the changes will automatically apply to all text using that style in the document.
How can I see what styles are applied to text?
To see what styles are applied, simply click on the text and look at the Styles pane. The style applied to the selected text will be highlighted.
Can I apply multiple styles to the same text?
No, you can only apply one style to a selection of text. However, you can modify a style to include multiple formatting options.
Is it possible to save my custom styles to use in other documents?
Yes, you can save your custom styles to the ‘Quick Styles’ gallery, which will make them available for use in other documents.
Summary
- Open the Styles Pane.
- Apply a Style.
- Modify a Style.
- Create a New Style.
- Apply Your New Style.
Conclusion
Mastering Word 2019 styles is like having a superpower for document formatting. With a little practice, you can whip your documents into shape, making them not only look great but also more functional and easier to navigate. Remember, the key is consistency, and styles are the tool that helps you achieve that with ease. So, the next time you’re working on a document in Word 2019, give styles a try and see how much time and effort they can save you. Happy styling!
Matthew Burleigh has been writing tech tutorials since 2008. His writing has appeared on dozens of different websites and been read over 50 million times.
After receiving his Bachelor’s and Master’s degrees in Computer Science he spent several years working in IT management for small businesses. However, he now works full time writing content online and creating websites.
His main writing topics include iPhones, Microsoft Office, Google Apps, Android, and Photoshop, but he has also written about many other tech topics as well.