Change the Quick Style Gallery Display in Word: A Step-by-Step Guide

Changing the Quick Style Gallery display in Word is a straightforward process that can be done in just a few clicks. This will allow you to customize the gallery to show the styles you use most often, making your document creation process more efficient.

Step by Step Tutorial: Changing the Quick Style Gallery Display in Word

Before we dive into the steps, let’s understand what we’re trying to achieve. The Quick Style Gallery in Word is a handy tool that shows you a variety of formatting options for your document. By customizing this gallery, you can have your favorite or most used styles ready at your fingertips without having to search through menus.

Step 1: Open the Styles Pane

To start, open the Styles Pane in Word by clicking on the ‘Home’ tab and then clicking on the small arrow in the bottom-right corner of the Styles group.

The Styles Pane is where all the magic happens. It’s where you’ll find all the styles available in your document. You can use this pane to apply, create, and manage styles.

Step 2: Change the Style Set

Next, at the top of the Styles Pane, click on the ‘Change Styles’ button then select ‘Style Set’ and choose the set you prefer.

Style Sets are pre-defined collections of styles that can give your document a consistent and professional look. By changing the Style Set, you’re essentially filtering which styles appear in your Quick Style Gallery.

Step 3: Select the Styles to Show

Now, right-click on any style in the Styles Pane that you want to include in your Quick Style Gallery and select ‘Add to Quick Style Gallery’.

This is the step where you customize the gallery to your liking. You can add as many or as few styles as you want, depending on your needs.

Step 4: Save the Changes

Finally, to save your changes, click on the ‘Change Styles’ button again, hover over ‘Style Set’, and click on ‘Save as Quick Style Set’. Give your custom set a name, and you’re done!

By saving your custom set, you’ll be able to quickly apply your preferred styles in any new document, saving you time and effort.

Once you’ve completed these steps, your Quick Style Gallery will display only the styles you’ve chosen. This will streamline your workflow and help you maintain consistency across your documents.

Tips for Changing the Quick Style Gallery Display in Word

  • Remember to save your custom Style Set with a name that’s easy to remember.
  • You can add or remove styles from the Quick Style Gallery at any time by repeating the steps above.
  • If you want to revert to the default Quick Style Gallery, simply change the Style Set back to ‘Word 2007’ or whichever version you’re using.
  • Use the ‘Manage Styles’ button in the Styles Pane for more advanced customization options, like modifying or creating new styles.
  • Consider organizing your styles in the order you use them most for even quicker access.

Frequently Asked Questions

What is the Quick Style Gallery?

The Quick Style Gallery is a collection of formatting styles that you can quickly apply to your document. It’s located in the ‘Home’ tab in Word.

Can I create my own Style Set?

Yes, you can create your own Style Set by customizing the Quick Style Gallery and saving it as a new set.

Will my custom Style Set be available in all my Word documents?

Once you save a custom Style Set, it will be available for you to use in any new Word document.

How many styles can I add to the Quick Style Gallery?

You can add as many styles as you like, but for practicality, it’s best to only include the ones you use frequently.

Can I share my custom Style Set with others?

Yes, you can share your custom Style Set by saving the set as a file and sending it to others. They can then load it into their Word application.


  1. Open the Styles Pane
  2. Change the Style Set
  3. Select the Styles to Show
  4. Save the Changes


Learning how to change the Quick Style Gallery display in Word is like giving your car a custom paint job; it’s all about personalizing your ride to suit your style! Not only does it give your documents a consistent and professional look, but it also speeds up the formatting process. Imagine having all your favorite styles lined up like soldiers, ready for battle at a moment’s notice—that’s the power of a customized Quick Style Gallery. So, take some time to set up your gallery, and watch as your productivity skyrockets. And remember, if you ever need to switch things up or share your killer style with a colleague, Word’s got your back. Happy styling!

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