How to Create a Lined Document in Word: Step-by-Step Guide

Creating a lined document in Word is a simple task that involves using the “Borders and Shading” feature to add horizontal lines to your document. By following a few easy steps, you can quickly create a lined page suitable for writing, note-taking, or forms.

After completing these steps, you’ll have a customized lined document that you can use for various purposes, such as writing a letter, creating a worksheet, or designing a form. You can then print the document or share it digitally with others.


Have you ever needed to create a lined document for a specific project or assignment and didn’t know where to start? Well, you’re in luck because Microsoft Word has got you covered. Whether you’re a student taking notes, a teacher creating worksheets, or a professional designing forms, knowing how to create a lined document in Word is an essential skill. This guide will walk you through the process step by step, so you can easily create lined pages whenever you need them.

Creating lined documents in Word is not just about adding lines to a blank page; it’s about customizing the document to fit your specific needs. Perhaps you need narrow lines for detailed notes or wider lines for younger students who are practicing their handwriting. Maybe you’re designing a form that requires precise spacing between lines. Whatever your purpose, Word offers the flexibility to customize the lines’ color, width, and spacing, making your document look professional and tailored to your audience. So, let’s dive in and learn how to master this handy feature in Word.

Step by Step Tutorial: How to Create a Lined Document in Word

Before we get into the nitty-gritty of creating lines in Word, it’s important to understand what these steps will accomplish. By following the tutorial, you will learn how to add horizontal lines across your Word document, giving it the appearance of a lined notebook page. These lines can serve as guides for writing or drawing, making your document more organized and easier to read.

Step 1: Open a New Document

Open Microsoft Word and create a new blank document.

Starting with a fresh canvas is essential as it ensures that no previous formatting interferes with the process of creating your lined document.

Step 2: Access the “Borders and Shading” Menu

Navigate to the “Design” tab and click on “Borders” in the “Page Background” group, then select “Borders and Shading.”

This step is crucial because the “Borders and Shading” menu is where you will find all the options to create and customize the lines in your document.

Step 3: Customize Your Lines

In the “Borders and Shading” dialog box, click on the “Borders” tab, select “Horizontal Line,” and customize the line style, color, and width.

Customizing your lines allows you to create a document that meets your specific needs, whether it’s for aesthetics or functionality.

Step 4: Apply the Lines to the Document

After customizing the lines, click “OK” to apply them to your document.

Once you click “OK,” you will see the lines appear on your document, and you can start using it as a lined page for your purposes.


CustomizationWith Word, you can customize the lined document to your preference, including line spacing, width, and color.
Professional AppearanceLined documents created in Word look neat and professional, which is important for formal documents or presentations.
VersatilityThe lined document can be used for a wide range of purposes, from note-taking to form creation.

Customization is a key benefit when creating lined documents in Word. It allows you to tailor the document to suit specific requirements, such as line thickness for visibility or spacing for different handwriting sizes.

Having a professional appearance is essential, especially when presenting documents to colleagues or clients. Lined documents created in Word maintain a clean and consistent look, which enhances readability and overall impression.

The versatility of lined documents means they can be adapted for various uses. Whether you’re jotting down notes, practicing calligraphy, or designing a template, a lined document provides a structured layout that can be adjusted as needed.


Learning CurveSome users may find the wide range of customization options overwhelming and may need time to learn how to use them effectively.
Printer SettingsPrinting lined documents may require adjusting printer settings to ensure lines are correctly aligned and spaced.
Digital SharingWhen sharing the document digitally, the recipient must have the same version of Word or compatible software to view the document as intended.

For beginners or infrequent users of Word, the learning curve to create lined documents with the desired customization may be steep. Understanding all the functions and features takes time and practice.

When it comes to printing your lined document, you may need to tweak your printer settings. This ensures that the lines are printed as they appear on your screen and that no misalignments occur.

Digital sharing of your lined document can be tricky if the recipient does not have the same version of Word. Compatibility issues may arise, leading to formatting errors and a document that doesn’t look as planned.

Additional Information

While creating a lined document in Word is relatively straightforward, there are a few additional tips and tricks that can help enhance your experience. For instance, if you frequently create lined documents, consider saving your customized lined page as a template. This way, you don’t have to repeat the customization process every time you need a lined document.

Another tip is to use the “View” gridlines feature in Word, which can help you align other elements in your document, such as text boxes or images, with the lines you’ve created. To do this, go to the “View” tab and check the “Gridlines” option.

Moreover, if you’re aiming for a more creative or decorative lined document, explore the variety of line styles available in Word. You can choose from dashed lines, double lines, or even artistic borders to make your document stand out.

Remember, the prompt keyword here is customization. With Word, you have the power to create a lined document that perfectly fits your needs, whether it’s for personal use or professional purposes.


  1. Open a new blank document in Word.
  2. Access the “Borders and Shading” menu from the “Design” tab.
  3. Customize your line style, color, and width in the “Borders” tab.
  4. Apply the lines to your document by clicking “OK.”

Frequently Asked Questions

Can I create both horizontal and vertical lines in my document?

Yes, you can create both horizontal and vertical lines in Word by selecting the appropriate options in the “Borders and Shading” dialog box.

How do I save my lined document as a template?

To save your lined document as a template, click “File,” then “Save As,” choose “Word Template” from the file type options, and save it in your desired location.

Will the lines I create in Word appear when I print the document?

Yes, the lines you create will appear when you print the document, as long as your printer settings are correctly configured to match the layout in Word.

Can I share my lined document with someone who doesn’t have Word?

You can share your lined document by saving it as a PDF file, which can be viewed on any device with a PDF reader.

Is it possible to add lines to an existing document without affecting the current content?

Yes, you can add lines to an existing document by inserting a line shape or using the “Borders and Shading” feature without altering the existing content.


Creating a lined document in Word is a valuable skill that can enhance your productivity and give your documents a polished look. Whether you’re taking notes, drafting outlines, or designing forms, the ability to add customized lines to your document is incredibly useful. With the straightforward steps outlined in this article, you can easily create a lined document that meets your specific needs.

Remember, practice makes perfect. The more you experiment with the different line styles and customization options available in Word, the more proficient you’ll become. So go ahead, give it a try, and watch your documents transform with clean, professional lines that make all the difference.

And if you ever find yourself stuck or in need of inspiration, remember that Word offers a plethora of resources and templates to help you create the perfect lined document for any occasion.

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