How to Replace All Words in Google Docs: A Step-by-Step Guide

Replacing words in Google Docs is a simple task that can save you a ton of time when editing a document. Imagine you’ve used a specific word too many times, or you need to update a name or a term throughout your entire document. With just a few clicks, you can swap out every instance of that word for a new one. Let’s dive in and learn how to do it.

Step by Step Tutorial to Replace Words in Google Docs

Before starting, it’s important to note that this tutorial is for the web version of Google Docs. The process may vary slightly on mobile devices or tablet apps.

Step 1: Open your document in Google Docs

Open the Google Doc where you want to replace words.

When you have your document open, make sure you’re in the editing mode. You can tell if you’re in the right mode if you see the blinking cursor when you click on the text.

Step 2: Use the ‘Find and Replace’ feature

Click on ‘Edit’ in the menu bar and select ‘Find and replace’ from the dropdown menu.

The ‘Find and Replace’ feature is a powerful tool that allows you to search for specific words or phrases in your document and replace them with something else.

Step 3: Enter the word you want to replace

In the ‘Find’ textbox, type the word you want to replace.

Make sure you spell the word exactly how it appears in the document, otherwise, the tool won’t be able to find it.

Step 4: Enter the new word

In the ‘Replace with’ textbox, type the new word you want to replace the old word with.

If you’re replacing a name or correcting a repeated typo, double-check the spelling of the new word to avoid having to do this all over again!

Step 5: Replace all instances

Click on ‘Replace all’ to swap every occurrence of the old word with the new word.

Once you click ‘Replace all’, a message will pop up showing how many replacements have been made. It’s instant and saves you from having to search through the entire document yourself.

After completing these steps, every instance of the word you wanted to replace will be updated to the new word. This can be particularly useful when making broad changes to a document, such as changing a character’s name in a story or updating a repeated term in a report.

Tips for Replacing Words in Google Docs

  • Before making any major changes, it’s always a good idea to create a backup of your document.
  • Use the ‘Match case’ option in the ‘Find and replace’ feature if you want to match the capitalization of the words you’re replacing.
  • If you only want to replace a word in a specific section of your document, highlight that section before opening the ‘Find and replace’ tool.
  • After replacing words, use the ‘Find’ feature to double-check that all instances of the word have been updated.
  • Keep in mind that ‘Find and replace’ will not work on images, headers, footers, or footnotes. You’ll have to update these manually.

Frequently Asked Questions

Can I undo a ‘Replace all’ action?

Yes, you can undo a ‘Replace all’ action by pressing Ctrl+Z (Cmd+Z on Mac) immediately after performing the replace action.

Will ‘Find and replace’ work on text within images?

No, ‘Find and replace’ only works on editable text within the document. Any text within images will not be affected.

Can I replace words in multiple documents at once?

No, the ‘Find and replace’ feature only works within the current document you have open.

Is there a way to replace formatting, such as bold or italic text?

Yes, you can replace formatting by first searching for the word and then using the toolbar to change the formatting of the replacement word.

Does ‘Find and replace’ work on Google Docs mobile app?

The feature is available on the mobile app, but the process might be slightly different due to the app’s interface.


  1. Open your document in Google Docs.
  2. Use the ‘Find and Replace’ feature.
  3. Enter the word you want to replace.
  4. Enter the new word.
  5. Replace all instances.


Replacing words in Google Docs is a breeze once you know how to use the ‘Find and Replace’ feature. It’s a lifesaver when you’re editing large documents or making consistent changes throughout a text. Just remember to double-check your replacements and perhaps keep a backup before making any significant changes. This function is just one example of how Google Docs streamlines the editing process, making it a go-to choice for writers, students, and professionals alike. Keep exploring all the possibilities within Google Docs and watch your productivity soar!

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