Printing out a PowerPoint presentation with comments is a handy feature for reviewing feedback or preparing for meetings. To accomplish this, you’ll need to access the ‘Print’ settings in PowerPoint and adjust the layout to include comments. It’s a straightforward process that can be completed in a few clicks.
After completing this action, you’ll have a physical copy of your presentation that includes all the comments made by you or others. This can serve as a valuable resource for making revisions or as a reference during discussions.
Introduction
PowerPoint presentations are a staple in the business and academic worlds. They serve as visual aids, help to convey information clearly, and can be a powerful tool for persuasion. But what happens when you need to share the feedback on your presentation with others, or you want to have a hard copy to review offline? That’s where printing your PowerPoint with comments comes in handy.
Being able to print out PowerPoint slides with comments is crucial for various reasons. For one, it allows you to see the feedback in the context of the slide they’re referring to, making it easier to understand and implement changes. It’s also essential for meetings and presentations where you might need to discuss the comments with colleagues or clients. Essentially, anyone who uses PowerPoint and receives feedback on their presentations can benefit from knowing how to print their slides with comments.
Step by Step Tutorial: How to Print Out in PowerPoint With Comments On
Before diving into the steps, let’s clarify what we’ll achieve. By following these steps, you’ll be able to print your PowerPoint slides along with any comments that have been added. This is perfect for reviewing feedback or preparing for a meeting where you might need to discuss the comments.
Step 1: Open your presentation in PowerPoint
Open the PowerPoint presentation that includes the comments you want to print.
This step is pretty self-explanatory, but it’s crucial. Make sure you have the correct presentation open and that all the comments you want to include are saved.
Step 2: Click on ‘File’ and then ‘Print’
Navigate to the ‘File’ tab in the top-left corner of PowerPoint and click on ‘Print’.
The ‘Print’ menu is where you’ll find all the settings needed to include comments in your printout.
Step 3: Under ‘Settings’, click on ‘Full Page Slides’
In the ‘Print’ menu, you’ll see a ‘Settings’ section. Click on the dropdown that usually says ‘Full Page Slides’.
This will open up more printing options for your presentation.
Step 4: Choose the ‘Print Layout’
In the dropdown menu, select ‘Notes Pages’ to print the slides with the comments on the side.
When you select ‘Notes Pages’, you’re telling PowerPoint that you want to include the notes pane, which is where the comments are displayed, in your printout.
Step 5: Click ‘Print’
After selecting ‘Notes Pages’, just click on ‘Print’, and your presentation, along with the comments, will begin printing.
Make sure your printer is set up correctly before clicking ‘Print’ to avoid any mishaps.
Pros
| Benefit | Explanation |
|---|---|
| Clarity | Printing with comments provides clarity for revisions. |
| Reference for Discussions | Helpful during meetings to discuss feedback. |
| Physical Record | Creates a physical record of feedback for future reference. |
Cons
| Drawback | Explanation |
|---|---|
| Consumes More Paper | Printing comments uses more paper than printing slides alone. |
| Time-Consuming | Reviewing and printing comments can be time-consuming. |
| Potentially Confusing Layout | Comments may not always print in a clear or organized manner. |
Additional Information
When printing out PowerPoint slides with comments, there are a few things to keep in mind. Firstly, the comments will print out on the notes pages, which means each slide will be accompanied by a full page of notes. This can consume a lot of paper, so it’s a good idea to review and consolidate comments before printing.
Another tip is to make sure that the comments are properly formatted and easy to read. You can adjust the font size and style of the comments in the ‘Notes Master’ to make them more print-friendly. Additionally, keep in mind that not all printers are created equal, so you may need to adjust your printer settings to ensure the best quality printout.
Lastly, if you’re printing comments for a meeting or presentation, consider organizing them in a way that makes them easy to refer to during the discussion. This might mean printing out a separate copy for each participant or creating a summary of the most critical comments to focus on.
Summary
- Open your presentation in PowerPoint.
- Navigate to ‘File’ and click on ‘Print’.
- Click on the dropdown under ‘Settings’ and select ‘Full Page Slides’.
- Choose the ‘Print Layout’ by selecting ‘Notes Pages’.
- Click ‘Print’ to print your presentation with comments.
Frequently Asked Questions
Can I print comments from PowerPoint online?
Yes, you can print comments from the online version of PowerPoint by accessing the ‘Print’ menu and following similar steps.
Can I customize the way comments are printed?
Yes, you can customize the printout by adjusting settings in the ‘Notes Master’ section.
Can I print comments without the slides?
No, comments are printed on the notes pages alongside the slides.
What if my comments don’t print correctly?
Ensure your printer settings are correct and that the comments are formatted properly in PowerPoint.
Can I save the presentation with comments as a PDF instead?
Yes, you can save your presentation as a PDF with comments by choosing ‘Save As’ and selecting ‘PDF’.
Conclusion
Knowing how to print out in PowerPoint with comments on can significantly enhance your ability to review and share feedback efficiently. Whether you’re preparing for a big meeting, collaborating on a group project, or just need a clear way to see all the suggestions for your presentation, this feature is incredibly useful.
Remember, it’s not just about printing; it’s about creating a tangible record of the valuable input you’ve received. So next time you get feedback on a PowerPoint presentation, don’t just skim through it on your computer screen—print it out, mark it up, and make those comments count!
Matthew Burleigh has been writing tech tutorials since 2008. His writing has appeared on dozens of different websites and been read over 50 million times.
After receiving his Bachelor’s and Master’s degrees in Computer Science he spent several years working in IT management for small businesses. However, he now works full time writing content online and creating websites.
His main writing topics include iPhones, Microsoft Office, Google Apps, Android, and Photoshop, but he has also written about many other tech topics as well.