Printing a Google Doc with comments is a handy skill to have, especially when you need to share feedback with others. It’s a simple process that can be done in just a few clicks. By following the steps below, you’ll be able to print your document along with all the insightful comments made by your collaborators.
Step by Step Tutorial: How to Print a Google Doc with Comments
Before diving into the steps, it’s important to know that printing a Google Doc with comments will create a PDF file that includes the comments alongside the document. This way, you can easily share or print the document for review.
Step 1: Open your Google Doc
Open the Google Doc that you want to print with comments.
When you open your document, make sure you’re logged into your Google account. You’ll need to have editing or commenting permissions to print the document with comments.
Step 2: Click on ‘File’
In the top left corner of the screen, click on the ‘File’ tab.
This will open a dropdown menu with various options for your document. You’ll find the ‘Print’ option towards the bottom of this menu.
Step 3: Select ‘Print with comments’
Scroll down and hover over ‘Print,’ then select ‘Print with comments’ from the submenu.
By selecting ‘Print with comments,’ Google Doc will generate a preview of your document that includes the comments in the margins. This is the version you’ll be printing.
Step 4: Adjust settings if needed
In the print preview, adjust any settings such as layout or margins if necessary.
Before you hit print, make sure everything looks good in the preview. You might want to adjust the layout to ensure that the comments are easily readable and don’t overlap with the content of your document.
Step 5: Click ‘Print’
Finally, click the ‘Print’ button to print your document with comments or save it as a PDF.
Once you’re satisfied with the preview and settings, clicking ‘Print’ will either send the document to your connected printer or allow you to save it as a PDF on your computer.
After completing the action, you’ll have a printed copy of your Google Doc with all the comments visible in the margins. This makes it easy for you or others to review the feedback offline.
Tips for Printing a Google Doc with Comments
- Ensure that the comments you want to print are not resolved, as resolved comments won’t appear in your printout.
- Use the ‘Print Layout’ view before printing to see how the comments will appear on the page.
- Consider changing the page orientation to landscape if there are a lot of comments, to avoid clutter.
- You can also change the text size of the comments in the print settings to make them more legible.
- If you only want to print certain comments, you can manually delete others in the document before printing.
Frequently Asked Questions
Can I print a Google Doc with comments from my phone?
No, currently, the ‘Print with comments’ feature is only available on the desktop version of Google Docs.
What if I can’t see the ‘Print with comments’ option?
Make sure you have commenting permissions in the document, and that you’re using Google Docs on a computer, not a mobile device.
Can I print a Google Doc with comments in color?
Yes, if your printer supports color printing, the comments will be printed in color.
Can resolved comments be printed as well?
No, only active (unresolved) comments will be printed. You would need to unresolve them if you want them to appear in the printout.
Can I save the document with comments as a PDF instead of printing?
Yes, when you click ‘Print,’ you can choose to save the document as a PDF with comments instead of sending it to a printer.
Summary
- Open your Google Doc.
- Click on ‘File.’
- Select ‘Print with comments.’
- Adjust settings if needed.
- Click ‘Print.’
Conclusion
Printing a Google Doc with comments is a straightforward process that can greatly improve the way you share and review documents. Whether you’re a teacher providing feedback to students, a writer collaborating with editors, or a team member working on a group project, being able to print documents with comments allows for better communication and ensures that no feedback goes unnoticed. Remember to adjust the print settings according to your needs and consider saving the document as a PDF for digital sharing. Keep in mind that the comments you print will reflect the current state of the document, so it’s best to print after all necessary feedback has been gathered. Happy printing, and may your collaborations be ever fruitful!
Matthew Burleigh has been writing tech tutorials since 2008. His writing has appeared on dozens of different websites and been read over 50 million times.
After receiving his Bachelor’s and Master’s degrees in Computer Science he spent several years working in IT management for small businesses. However, he now works full time writing content online and creating websites.
His main writing topics include iPhones, Microsoft Office, Google Apps, Android, and Photoshop, but he has also written about many other tech topics as well.