Printing a Word 2019 document without comments can be a handy skill, especially when you want a clean copy of your document to share or present. Essentially, all you need to do is access the Word document, head to the ‘Print’ settings, and adjust the ‘Print Markup’ option to ensure comments don’t appear on your printed document. Let’s break it down step by step, shall we?
Step by Step Tutorial on How to Print Word 2019 Without Comments
Before we dive into the step-by-step process, let’s understand what we’re about to do. By following these steps, we’ll be printing a document in Word 2019 without any of the comments that might have been added during the editing or reviewing process. This results in a clean, professional-looking document that’s ready for its final use.
Step 1: Open your document in Word 2019
Open the Word document that you want to print without comments.
When you open your document, you might see comments in the margins if you’ve been collaborating with others or making notes for yourself. Don’t worry; these won’t show up in your printed copy if you follow these steps.
Step 2: Click on the ‘File’ tab
Access the ‘File’ tab in the upper left corner of your Word window.
This tab takes you to the backstage view, which is where all the document’s settings and options are found, including print settings.
Step 3: Select ‘Print’ from the sidebar
Choose the ‘Print’ option from the list on the left-hand side.
This will bring up the print menu, where you’ll find various settings that control how your document will be printed, including whether or not comments will be included.
Step 4: Look for ‘Print All Pages’ dropdown
Find the ‘Print All Pages’ dropdown menu, usually located right underneath the print preview.
This dropdown contains options for what content you’d like to include in your printed document.
Step 5: Click on ‘Print Markup’
Uncheck the ‘Print Markup’ option within the dropdown menu.
By default, Word 2019 might have ‘Print Markup’ checked, which means it would print the document with all the comments and changes marked. Unchecking this option tells Word that you want to print the document without those markings.
After completing these steps, your document will print without any comments included. This means you’ll have a clean, uncluttered copy of your document, which can be particularly useful for official documents or presentations.
Tips for Printing Word 2019 Without Comments
- Make sure to save your document before printing, so you don’t lose any important changes.
- Preview your document before printing to ensure that comments are indeed excluded from the printout.
- Check your printer settings to make sure they align with your document settings for a successful print job.
- Consider printing a single test page first to avoid wasting paper and ink if the settings are incorrect.
- Remember that printing without comments does not delete the comments from the document; they are simply not included in the printed version.
Frequently Asked Questions
How do I remove comments from a Word document permanently?
To remove comments permanently, you can delete them individually by right-clicking on the comment and selecting ‘Delete Comment,’ or you can delete all comments at once by going to the ‘Review’ tab, clicking on the ‘Delete’ dropdown in the ‘Comments’ section, and choosing ‘Delete All Comments in Document.’
Can I print a Word document with comments on the side?
Yes, if you want to print your document with comments on the side, ensure that ‘Print Markup’ is checked when you’re in the ‘Print’ settings. The comments will appear as they do in the document on the printed page.
Is it possible to print a document without track changes?
Yes, similar to printing without comments, you can print a document without showing track changes by unchecking ‘Print Markup’ in the print settings.
What if ‘Print Markup’ is grayed out?
If ‘Print Markup’ is grayed out, it means there are no comments or track changes in your document to print, or you might be in a view that doesn’t display those markups, such as ‘Reading View.’
Can I save a copy of the document without comments?
Yes, you can save a copy of your document without comments by deleting all comments and then saving the document with a new name to create a clean version.
Summary
- Open your document in Word 2019.
- Click on the ‘File’ tab.
- Select ‘Print’ from the sidebar.
- Look for ‘Print All Pages’ dropdown.
- Click on ‘Print Markup’ to uncheck it.
Conclusion
Printing a Word 2019 document without comments is a breeze once you know where to look. Whether you’re looking to distribute a pristine copy of a report or submit a final draft of a manuscript, removing comments from your printout maintains the professionalism and readability of your document. With just a few clicks, you can ensure that your printed document reflects only the finalized content, free from the clutter of editing notes and discussions.
Always remember to double-check your print preview before printing to save resources and avoid any mishaps. Additionally, it’s worth noting that knowing how to navigate Word’s printing options doesn’t just stop at comments – familiarize yourself with all the features available to tailor your printed documents precisely to your needs. So go ahead, give it a try, and enjoy the satisfaction of a perfectly printed Word 2019 document, just the way you want it!
Matthew Burleigh has been writing tech tutorials since 2008. His writing has appeared on dozens of different websites and been read over 50 million times.
After receiving his Bachelor’s and Master’s degrees in Computer Science he spent several years working in IT management for small businesses. However, he now works full time writing content online and creating websites.
His main writing topics include iPhones, Microsoft Office, Google Apps, Android, and Photoshop, but he has also written about many other tech topics as well.