How to Print a Word 2019 Document: A Step-by-Step Guide

Printing a Word 2019 document is a simple process that can be completed in a few easy steps. First, ensure that your document is saved and ready to print. Next, navigate to the ‘File’ tab and select ‘Print’. Then, choose your printer and adjust the settings to your preference. Finally, click ‘Print’ to send your document to the printer.

Step by Step Tutorial: How to Print a Word 2019 Document

Before we dive into the printing process, it’s essential to understand that these steps will guide you through printing your document with your desired settings. You’ll be able to select the printer, choose the number of copies, and adjust other preferences.

Step 1: Save Your Document

Make sure your document is saved before you attempt to print it.

Saving your document ensures that all changes are finalized and prevents any loss of data. It’s always good practice to save your work frequently, especially before printing.

Step 2: Open the File Tab

Click on the ‘File’ tab, located in the top-left corner of the Word 2019 interface.

The ‘File’ tab is where you’ll find all the options related to managing your document, including the print function.

Step 3: Select ‘Print’

Choose the ‘Print’ option from the menu that appears after clicking the ‘File’ tab.

This step will take you to the print menu, where you’ll have various settings to customize your print job.

Step 4: Choose Your Printer

From the print menu, select the printer you want to use from the drop-down list.

If you have multiple printers available, make sure to select the one you want to use for this specific print job.

Step 5: Adjust Print Settings

Configure your print settings, such as the number of copies, page range, and orientation.

Take a moment to review all the settings to ensure they match your printing needs. This includes double-checking the page range, the number of copies, and any other specific requirements you may have.

Step 6: Print Your Document

Once you’re satisfied with the settings, click the ‘Print’ button to start printing your document.

After clicking ‘Print’, your document will be sent to the selected printer and begin printing according to the settings you’ve chosen.

After completing these steps, your printer will start printing your Word 2019 document. Depending on the printer and the length of your document, the printing time may vary.

Tips for Printing a Word 2019 Document

  • Always preview your document before printing to catch any formatting issues.
  • Use print-specific fonts and styles to ensure the best quality print.
  • Consider printing in draft mode to save ink if you’re printing a non-final version.
  • If printing double-sided, check your printer’s duplex settings to avoid printing errors.
  • Be mindful of paper size and type settings to match the paper in your printer.

Frequently Asked Questions

How do I print only specific pages of a document?

To print specific pages, enter the page numbers or ranges in the ‘Pages’ field within the print settings.

Can I print multiple copies of a document at once?

Yes, simply adjust the ‘Copies’ setting in the print menu to print as many copies as you need.

How do I print on both sides of the paper?

Look for a ‘Duplex’ or ‘Two-sided’ printing option in the print settings and select it to print on both sides.

What do I do if my printer isn’t listed?

Make sure your printer is turned on and connected to your computer. If it’s still not listed, you may need to install or update the printer drivers.

Can I cancel a print job after I’ve clicked ‘Print’?

Yes, you can usually cancel a print job from your printer’s queue. Open your printer’s queue by clicking on the printer icon in your system tray or through the ‘Devices and Printers’ settings.


  1. Save Your Document
  2. Open the File Tab
  3. Select ‘Print’
  4. Choose Your Printer
  5. Adjust Print Settings
  6. Print Your Document


Printing a document shouldn’t be a hassle, and with Word 2019, it certainly isn’t. By following the steps outlined in this tutorial, you’ll be able to print your documents with ease and confidence. Make sure to take advantage of the tips provided to enhance your printing experience and address any common issues that may arise. Remember, the print function in Word 2019 is designed to be user-friendly and efficient, allowing you to bring your digital creations to life on paper. Whether you’re printing a school report, a business proposal, or a creative project, Word 2019 has got you covered. So go ahead, give it a try, and watch your words transform from on-screen text to printed perfection.

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