How to Make Ballots on Microsoft Word 2019: A Step-by-Step Guide

Creating ballots on Microsoft Word 2019 is easy and straightforward. All you need to do is open a new document, set up your page layout, add form controls such as checkboxes or text fields, and then personalize the ballot with candidates or options. With these simple steps, you can make professional-looking ballots for any election or survey.

Step by Step Tutorial on How to Make Ballots on Microsoft Word 2019

Making ballots in Microsoft Word 2019 is a breeze once you get the hang of it. The following steps will guide you through the process of creating a ballot from scratch.

Step 1: Open a New Document

Start by opening Microsoft Word 2019 and creating a new document.

When you open a new document, you’re starting with a blank canvas. It’s here where you’ll build your ballot from the ground up. Make sure to save your document frequently as you work to avoid losing any progress.

Step 2: Set Up Your Page Layout

Go to the ‘Layout’ tab to set your margins, orientation, and size of the document.

Setting up your page layout is crucial for making sure your ballot looks professional and is easy to read. Consider the size of the paper you’ll be printing on and adjust the margins so that your content is centered and well-spaced.

Step 3: Add Form Controls

Insert checkboxes or text fields by going to the ‘Developer’ tab, then ‘Controls’ group, and selecting either the ‘Check Box Content Control’ or the ‘Text Control’ button.

These form controls are the interactive parts of your ballot. They will allow voters to make their selections or enter information. Be sure to align them neatly and provide clear instructions for voters.

Step 4: Personalize the Ballot

Add the names of the candidates or options, and any instructions or descriptions needed.

This is where you make the ballot your own. Make sure to spell all names correctly and provide any necessary details about the options or candidates. You can also add your organization’s logo or any other design elements you like.

Step 5: Review and Print

Proofread your ballot and print a test page to ensure everything looks good.

Before printing your final ballots, always print a test page. This will help you catch any typos or formatting issues. Once everything is perfect, print the desired number of ballots.

After completing these steps, you’ll have a stack of professional ballots ready for your next election or survey.

Tips for Making Ballots on Microsoft Word 2019

  • Always save your document before making big changes in case you need to revert back.
  • Use the ‘Preview’ feature to see how your ballot will look when printed.
  • If your ballot is more than one page, consider using headers and footers to keep it organized.
  • Customize your ballot’s design by using different fonts, colors, and styles.
  • Consider the accessibility of your ballot by using clear, readable fonts and high-contrast colors.

Frequently Asked Questions

What if I don’t have the ‘Developer’ tab enabled?

Go to ‘File’, then ‘Options’, and in the ‘Customize Ribbon’ section, check the ‘Developer’ box.

Can I save my ballot as a template?

Yes, you can save your document as a template by going to ‘File’, then ‘Save As’, and choosing ‘Word Template’ in the ‘Save as type’ dropdown menu.

How do I ensure my checkboxes work when printed?

Make sure you’re using the ‘Check Box Content Control’ and not just inserting a symbol; this ensures it’s a functional checkbox.

Can I add pictures or logos to my ballot?

Absolutely! You can insert images by going to the ‘Insert’ tab and selecting ‘Pictures’.

What’s the best way to distribute my ballots?

This depends on your specific needs, but options include mailing, handing out in person, or even distributing electronically.


  1. Open a new document in Microsoft Word 2019.
  2. Set up your page layout under the ‘Layout’ tab.
  3. Add form controls like checkboxes or text fields from the ‘Developer’ tab.
  4. Personalize your ballot with names and instructions.
  5. Review and print your ballot, making sure to proofread first.


Creating ballots on Microsoft Word 2019 is not only simple but also allows for a great deal of customization. With the ability to add form controls, personalize with candidates’ names, and design to your liking, Microsoft Word 2019 gives you all the tools you need to create professional and functional ballots. Remember to proofread carefully and print a test page before distributing your ballots to ensure accuracy and readability. Whether for a small club election or a larger organizational vote, the process is straightforward and the results impressive. By following the steps outlined in this article, you can confidently make ballots on Microsoft Word 2019 that voters will find easy and clear to use.

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