How to Crop Image in Word: A Comprehensive 2024 Guide

Cropping an image in Word is a simple task that can be done in a few clicks. First, you insert the image into your Word document. Next, you select the image and click on the “Format” tab. From there, you click on the “Crop” button and adjust the image to your desired size. Finally, you click outside the image to apply the crop. With these steps, you’ll have your image cropped in no time.

Step by Step Tutorial on How to Crop Image in Word

Before you start, make sure you have the image you want to crop ready to go in your Word document. Cropping an image in Word allows you to remove unwanted parts and focus on the most important elements of your picture.

Step 1: Insert the image into your Word document

Insert the image you want to crop into your document by clicking on the “Insert” tab and selecting “Pictures.”

When you insert the image, it will appear in your document. You can move it around and resize it to fit your needs before you start cropping.

Step 2: Select the image you want to crop

Click on the image to select it.

Once the image is selected, you’ll notice that a new tab appears on the ribbon called “Format.”

Step 3: Click on the “Format” tab

Go to the “Format” tab on the ribbon.

The “Format” tab has many options that can help you edit your image, including the crop tool.

Step 4: Click on the “Crop” button

Find the “Crop” button in the “Size” group and click on it.

After clicking the “Crop” button, you’ll notice that black crop handles appear around the edges and corners of your image.

Step 5: Adjust the image to your desired size

Drag the black crop handles to resize the image.

As you drag the handles, you’ll see the parts of the image that will be removed. Make sure to adjust it to your satisfaction.

Step 6: Click outside the image to apply the crop

Once you’re happy with the size, click anywhere outside the image to apply the crop.

Your image is now cropped, and you can make any final adjustments as needed.

After you complete these steps, your image will be cropped to your specifications. You can adjust the image further if needed, or move on with your document creation.

Tips for Cropping Image in Word

  • Make sure to save your document before and after cropping the image, just in case.
  • Use the corner handles for proportionate cropping and the side handles for more specific adjustments.
  • If you make a mistake, you can always click on the “Undo” button or press Ctrl + Z to revert the changes.
  • For more precise cropping, hold down the ‘Shift’ key while dragging the handles.
  • Experiment with different crop shapes by selecting the “Crop to Shape” option under the “Crop” button.

Frequently Asked Questions

How do I crop an image into a specific shape?

Under the “Crop” button in the “Format” tab, select “Crop to Shape” and choose the shape you want.

Can I crop multiple images at once?

No, you need to crop each image individually in Word.

What if I don’t see the “Format” tab?

Make sure the image is selected. If it is and you still don’t see the tab, try double-clicking the image.

Can I revert my image back to its original size after cropping?

Yes, you can reset the image by selecting it and clicking on “Reset Picture” in the “Format” tab.

Can I crop an image to a custom aspect ratio?

Yes, you can enter specific dimensions in the “Size” group under the “Format” tab for a custom crop.


  1. Insert the image into your Word document.
  2. Select the image you want to crop.
  3. Click on the “Format” tab.
  4. Click on the “Crop” button.
  5. Adjust the image to your desired size.
  6. Click outside the image to apply the crop.


Cropping images in Word is a breeze once you get the hang of it. Whether you’re preparing a report, creating a presentation, or just personalizing a document, the ability to crop images is an essential skill. Remember, a well-cropped image can make all the difference in the visual appeal and professionalism of your document. So, go ahead and give it a try—your Word documents will never look better.

And if you’re ever in doubt, just come back to this guide for a quick refresher. Happy cropping!

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