How to Crop a Picture on Microsoft Word for Mac: A Step-by-Step Guide

Cropping a picture in Microsoft Word for Mac is a simple process. Once you’ve inserted the image into your document, click on it to select it. Then, click on the “Picture Format” tab that appears in the toolbar. From there, click on the “Crop” button and adjust the picture’s borders by dragging the black crop handles. When you’re happy with the new size, click outside the image to finish cropping. And there you have it, a perfectly cropped picture in just a few clicks!

Step by Step Tutorial on How to Crop a Picture on Microsoft Word for Mac

Before we dive into the steps, let’s understand what cropping does. Cropping an image means you’re cutting away the outer parts that you don’t want in order to focus more on the subject of the image. This can be helpful if there’s a lot of unnecessary background or if you want to change the picture’s aspect ratio.

Step 1: Insert the picture into your Word document

To crop a picture, you first need to have it in your document. Click on the “Insert” tab in Microsoft Word and select “Pictures” to add the image you want to crop.

Once you’ve inserted the image, it will automatically be selected. If it’s not, simply click on the picture to select it.

Step 2: Click on the “Picture Format” tab

With the image selected, a new tab labeled “Picture Format” will appear in the toolbar. Click on this tab to access the cropping tools.

The “Picture Format” tab only appears when an image is selected. If you can’t see the tab, make sure the picture is selected by clicking on it.

Step 3: Select the “Crop” button

In the “Picture Format” tab, you’ll see the “Crop” button on the far right of the toolbar. Click on this button to initiate the cropping process.

After clicking the “Crop” button, you’ll notice black crop handles appear on the edges and corners of the image. These are the tools you’ll use to adjust the crop area.

Step 4: Adjust the crop area

Using your mouse, click and drag the black crop handles to adjust which parts of the image will be cropped out. You can do this from the corners or the sides, depending on what you want to keep.

As you drag the handles, you’ll see the rest of the image become dimmed, which helps you visualize what the final cropped image will look like.

Step 5: Click outside the image to finish cropping

Once you’re satisfied with how the image has been cropped, simply click anywhere outside the image to finalize the crop. The dimmed areas will be removed, and your picture will now be cropped.

Don’t worry if you make a mistake or are not happy with the result. You can always undo the crop by clicking on the image, going back to the “Picture Format” tab, and clicking “Crop” again to readjust.

After completing the crop, your picture will now be focused on the area you selected, with all the unwanted parts removed. This can make your document look cleaner and more professional. Plus, it can help draw attention to the most important part of the image.

Tips for Cropping a Picture on Microsoft Word for Mac

  • Make sure the image is high resolution. Cropping can reduce the quality of a picture, so starting with a high-quality image is crucial.
  • Use the corner handles for uniform cropping. Dragging the corner handles will maintain the image’s aspect ratio, which can be useful for photos.
  • Experiment with different crop shapes. Besides the traditional rectangular crop, you can also crop your image into different shapes such as circles or ovals by selecting “Crop to Shape” from the “Crop” dropdown menu.
  • Don’t forget about the picture’s orientation. Sometimes rotating the image before cropping can yield better results.
  • Utilize the “Undo” function if needed. If you’re not happy with your crop, you can always undo it and try again without starting over.

Frequently Asked Questions

Can I crop a picture into a custom shape?

Yes, you can. After clicking on the “Crop” button, select “Crop to Shape” from the dropdown menu to choose a custom shape for your crop.

Is it possible to undo a crop?

Absolutely. If you’re not happy with the crop, click on the image, go to the “Picture Format” tab, and click “Crop” to readjust. You can also use the “Undo” function (Command + Z on Mac).

Can I crop multiple pictures at once?

You can select multiple images by holding down the Command key and clicking on each one. However, you’ll have to crop them individually as Word does not support cropping multiple images in one go.

Does cropping affect the original image file?

No, cropping an image in Word only affects the copy within the document. The original image file remains unchanged.

What if I can’t find the “Picture Format” tab?

Make sure the image is selected by clicking on it. If it’s selected and you still can’t see the tab, try closing and reopening the document or restarting Word.


  1. Insert the picture into your Word document.
  2. Click on the “Picture Format” tab.
  3. Select the “Crop” button.
  4. Adjust the crop area.
  5. Click outside the image to finish cropping.


Cropping a picture on Microsoft Word for Mac is a breeze once you know the steps. It’s a handy skill that can take your documents from good to great, making sure all eyes are on the most vital parts of your image. Remember, it’s all about trimming the excess to spotlight the subject. So go ahead, give it a try, and watch your images transform. And if you need a little refresher, just come back to this guide on how to crop a picture on Microsoft Word for Mac.

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