How to Create a Custom Text Substitution in Google Docs

Is there a word or phrase that you type a lot, but it’s either long and tedious, or you often misspell it? Constantly fixing the same spelling mistake can be annoying, and it can really slow down your productivity.

One way around this in Google Docs is to take advantage of the application’s substitution utility. This allows you to type a particular string of text and have it be replaced automatically with a different string of text. Google Docs already does this with a few symbols and fractions, but you can use it to make your document creation a little easier.

How to Add a Substitution in Google Docs

The steps in this article were performed in the desktop version of the Google Chrome Web browser, but will also work in other Web browsers like Firefox or Edge. Note that this setting will be applied to future new documents and existing documents that you edit in Google Docs.

Step 1: Sign into your Google Drive at and open a Google Docs document.

Step 2: Click the Tools tab at the top of the window.

click the Tools tab

Step 3: Select Preferences from the bottom of the menu.

open the Google Docs Preferences menu

Step 5: Type the text string that you wish to type to perform the substitution into the blank field under Replace, then type the text string that you wish to have that create into the blank field under With. Click the OK button when you’re done.

how to create a custom text substitution in Google Docs

Now when you type the text string entered under Replace and hit the spacebar afterwards, Google Docs will automatically substitute the text string that you entered under With.

Do you need to create a document with the landscape orientation? Find out how to switch to landscape in Google Docs if the default portrait orientation doesn’t fit your needs. newsletter

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