How to Color Code Who Writes What in Google Docs: A Step-by-Step Guide

Want to keep track of who wrote what in your Google Doc? Color coding can be a lifesaver when you’re working on a shared document with others. By assigning a different color for each person, you’ll be able to see at a glance who contributed what to the document. Let’s jump right into how you can do this.

Step by Step Tutorial on How to Color Code Who Writes What in Google Docs

Before we dive into the nitty-gritty, let’s understand what these steps will do. By the end of this tutorial, you’ll be able to assign different colors to different contributors in a Google Doc, making it super easy to identify who wrote what.

Step 1: Open your Google Doc

Open the Google Doc you want to color code.

When you open your Google Doc, make sure that you have editing access. If you’re not the owner of the document, you’ll need to ask for permission from the owner to make changes.

Step 2: Turn on Suggesting Mode

Click on the pencil icon in the top right corner and select “Suggesting.”

Suggesting mode allows you to make changes that aren’t final until the document owner approves them. It’s a great way to track changes and suggestions without altering the original content.

Step 3: Start Typing

Start typing in the document. Your text will automatically appear in a different color.

The color that your text appears in will be randomly assigned by Google Docs, but it will be consistent throughout the document. This means that all the text you type will be the same color.

Once you complete these steps, your text will stand out in the document with a unique color. This will make it easy for others to see your contributions.

Tips on How to Color Code Who Writes What in Google Docs

  • Encourage all collaborators to turn on Suggesting mode to keep things organized.
  • If you prefer specific colors, use the text color tool to manually change the color after typing.
  • Remember that each person’s color may change if they log out and log back in.
  • Use the comment feature to add notes or explanations to your color-coded text.
  • Keep in mind that color coding works best with a small number of collaborators to avoid confusion.

Frequently Asked Questions

Can I choose my own color for my text?

No, Google Docs automatically assigns a color to each user. However, you can manually change the text color after typing.

What if two people are assigned the same color?

Google Docs tries to assign different colors to each user, but if this happens, one person can manually change their text color for differentiation.

Will the colors show up when I print the document?

No, the colors only appear on the screen. When you print the document, it will be in black and white or the default text color.

Can I save the color coding when I download the document?

No, the color coding is a feature of Google Docs and won’t be saved if you download the document in another format like Word or PDF.

How many people can collaborate on a Google Doc?

There’s no set limit, but for color coding purposes, it’s best to have a small group to avoid confusion and overlapping colors.


  1. Open your Google Doc.
  2. Turn on Suggesting Mode.
  3. Start typing, and your text will appear in a different color.


Collaborating on a Google Doc can be a breeze when you use color coding to keep track of who writes what. By simply turning on Suggesting mode and typing away, each user’s contributions are highlighted in a unique color. This visual cue is not only helpful for immediate identification but also ensures accountability and organization within the document.

However, it’s important to remember that with great power comes great responsibility. It’s crucial to communicate with your collaborators, so everyone is on the same page regarding the color-coding system. And let’s not forget that while Google Docs does a good job of assigning different colors, you may sometimes need to manually adjust them for clarity.

Moreover, embrace this feature as a means to enhance collaboration rather than as a tool for micromanagement. Celebrate each color as a testament to the collective effort that goes into creating a masterpiece. After all, each hue represents the diverse perspectives and ideas that make for a rich, well-rounded final product. So next time you’re in a Google Doc with others, give color coding a try and watch your collaborative efforts come to life in a kaleidoscope of colors.

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