How to Create an Outlook Email Template in Outlook 2013

It can be tedious to type the same information into email messages over and over, so you might decide to create an Outlook email template. However, the method for doing so might not be immediately clear.

Fortunately the way that you create an Outlook 2013 template is similar to how you would save a file or create a template in other Microsoft Office programs. Our guide below will show you how to set up the message that you want to use as a template, save it, then show you how to create a new message based on that template.

Creating an Outlook 2013 Email Template

The steps below are going to show you how to save an email as a template in Outlook 2013.

Step 1: Open Outlook 2013.

Step 2: Click the Home tab at the top of the window, then click the New Email button at the left side of the ribbon.

create a new email

Step 3: Enter all of the information that you want to include in the template. This can include recipients, a subject, and email body content. Once you are done, click the File tab at the top-left corner of the window. Click here if you would like to add the BCC field.

click the file tab

Step 4: Click Save As in the left column.

click save as

Step 5: Click the Save as type drop-down menu, then click the Outlook Template option.

change file type

Step 6: Enter a name for the template into the File name field, then click the Save button.

enter file name

You can then create a new email from the template by clicking New Items, clicking More Items, then clicking Choose Form.

create a message from a form

Click the Look in drop-down menu at the top of the window, then click the User Templates in File System option.

open your new email template

You can then double-click your template from the list to open a new message window with the information that you included when you saved the template.

Perhaps one of the biggest complaints that people have with new Outlook 2013 mail accounts is the infrequency at which it checks for new messages. Learn more about changing this setting and make Outlook 2013 fetch new messages more often.

See also newsletter

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