How to Create Name Tags in Google Docs: A Step-by-Step Guide

Creating name tags in Google Docs is a breeze, and you don’t need to be a tech wizard to do it. In a nutshell, you’ll be using the Drawing tool to design your name tags, then you’ll add text boxes for names, and finally, you’ll print them out. It’s that simple! Ready to get started? Let’s dive into the step-by-step tutorial to make your very own personalized name tags.

Step by Step Tutorial on Creating Name Tags in Google Docs

Before we jump into the nitty-gritty, let’s get a lay of the land. By following these steps, you’ll design a name tag from scratch using Google Docs’ various features. This isn’t just about slapping some text on a page; you’ll be crafting a professional-looking name tag that you can be proud to display.

Step 1: Open a New Google Doc

Open Google Docs and start a new document. This will be your blank canvas.

Starting with a fresh document ensures that you have a clean slate to work on. Make sure you’re logged into your Google account, and once you’re on the Google Docs homepage, click on the blank document option to open a new workspace.

Step 2: Go to the Drawing Tool

In the toolbar, click on “Insert,” then select “Drawing,” and choose “+ New.”

The Drawing tool is where the magic happens. It’s a feature within Google Docs that allows you to create shapes, lines, and text boxes, providing you with the flexibility to design your name tags just the way you want.

Step 3: Design Your Name Tag

Use the Drawing tool to create a rectangle shape. This will be the outline of your name tag.

Think of the rectangle as the “body” of your name tag. You can adjust its size according to how big or small you want your name tags to be. Remember, this is your design, so feel free to get creative with it!

Step 4: Add Text Boxes for Names

Inside the rectangle, create a text box and type in the name. Customize the font style and size to fit the design.

The text box is where you’ll input the names. You have a variety of fonts at your disposal, so choose one that reflects the tone and style of the event or purpose for which you’re creating the name tags.

Step 5: Save and Close the Drawing

Once you’re happy with the design, click “Save and Close” to add the name tag to your document.

After clicking “Save and Close,” your name tag will appear in your Google Doc. You can still adjust its position on the page or make edits by clicking on the name tag and selecting “Edit.”

Step 6: Print Your Name Tags

Go to “File,” select “Print,” and choose your printing options. Then, print out your name tags.

Make sure your printer is set up correctly, and you have the right paper size selected. If you’re using adhesive name tag labels, check that they’re compatible with your printer and that you’ve loaded them correctly.

After you’ve finished all the steps, you’ll have a sheet of personalized name tags ready to be used. Whether it’s for a conference, a classroom, or a party, these name tags will add a touch of professionalism and a personal feel to your event.

Tips for Creating Name Tags in Google Docs

  • Experiment with different fonts and sizes to find the perfect look for your name tag.
  • Use the colors and styles to match the theme of the event or company branding.
  • If you’re making multiple name tags, use the “copy” and “paste” functions to duplicate designs.
  • To add a logo or image, click on “Insert” and choose “Image” within the Drawing tool.
  • Remember to save your Google Doc frequently to avoid losing any work.

Frequently Asked Questions

How can I make multiple name tags at once?

You can create one name tag and then copy and paste the design as many times as needed within the document.

Can I add an image to my name tag?

Yes, within the Drawing tool, click on “Insert,” select “Image,” and upload the image you want to include.

Is it possible to print name tags on sticker paper?

Absolutely, just make sure your sticker paper is compatible with your printer and that you have it loaded correctly.

Can I save my name tag design for future use?

Yes, after saving your name tag in Google Docs, you can access it anytime for future events or updates.

What if I need to edit a name tag after saving it?

Click on the name tag in your Google Doc and select “Edit” to make any necessary changes.


  1. Open a new Google Doc.
  2. Go to the Drawing tool.
  3. Design the name tag with a rectangle shape.
  4. Add text boxes for names.
  5. Save and close the drawing.
  6. Print the name tags.


Creating name tags in Google Docs is more than just a task, it’s an opportunity to add a personal touch to any gathering. Whether you’re organizing a corporate event, a wedding, or a school activity, name tags facilitate interaction and make everyone feel included.

With Google Docs, the process is straightforward and accessible. No need for complicated software or graphic design skills. Plus, it’s a fun activity that allows you to unleash your creativity. The best part is that Google Docs is a tool many of us are already familiar with, making the learning curve practically nonexistent.

So, what are you waiting for? The next time you’re tasked with creating name tags, turn to Google Docs and impress everyone with your custom-made designs. Remember, a well-crafted name tag can make all the difference in making a great first impression.

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