How to Add Page Numbers in Microsoft Word for Office 365: A Step-by-Step Guide

Adding page numbers to your Microsoft Word document in Office 365 is a breeze! Simply head to the ‘Insert’ tab, click on ‘Page Number’, and choose where you’d like them to appear. You can place them at the top, bottom, or in the margins. After that, you can customize the style to match your document’s look and feel. It’s that easy!

After adding page numbers to your document, you will have a professional and organized look, helping readers to navigate through the pages easily.


Imagine you’re working on the final report for your big project. You’ve put in days of work, the content is solid, and it’s all beautifully formatted. But then, it hits you – you’ve forgotten to add page numbers! It may seem trivial, but page numbers are pivotal in making your document look more professional and are a courtesy to the readers trying to navigate your work. Whether you’re a student submitting an assignment, a professional preparing a report, or a writer compiling a manuscript, page numbers are a must.

In today’s digital age, the majority of documents are created using Microsoft Word, part of the Office 365 suite. Adding page numbers here is not rocket science, but it’s not just about slapping digits on pages. It’s about understanding the options available and making sure they complement the overall layout of your document. This is especially important for longer documents where readers might need to reference specific sections quickly. So, let’s dive into the world of Word and get those page numbers rolling!

Related: How to Change Font of Page Numbers in Word

Step by Step Tutorial: Adding Page Numbers in Microsoft Word for Office 365

Before we jump into the nitty-gritty, let’s understand what we are about to achieve. By following these steps, you’ll learn how to insert page numbers into your Word document, customize them to fit your style, and ensure they start and stop where you need them to.

Step 1: Open the ‘Insert’ tab

First things first – click on the ‘Insert’ tab in the Word ribbon at the top of your screen.

This tab is your gateway to all things extra in your document. From here, you can add tables, pictures, headers, footers, and of course, page numbers.

Step 2: Click on ‘Page Number’

Look for the ‘Page Number’ button in the ‘Header & Footer’ section and click on it.

This will open a dropdown menu offering several options for where you can place your page numbers: at the top of the page (header), at the bottom (footer), or in the page margins (side).

Step 3: Choose the location

Select where on the page you would like your numbers to appear.

Whether you choose the top, bottom, or margin, think about the layout of your document. For example, if you have footnotes, you might want to avoid the bottom of the page.

Step 4: Customize your page numbers

After selecting the location, a new window will pop up, allowing you to customize the style of your page numbers.

Here, you can decide on the font, size, and whether to include the chapter number. You can also select if you want the numbering to start at a specific page – handy for those documents that start with a title page or a table of contents.


ProfessionalismAdding page numbers makes your document look polished and professional. It indicates that you’ve put thought into the layout and the reader’s experience.
Ease of NavigationPage numbers are crucial for readers to find and reference specific parts of the document quickly.
Document ManagementFor longer documents, page numbers help in managing the document, especially during the editing and reviewing phases.


Can be OverlookedIt’s easy to forget to add page numbers, especially in the rush to meet a deadline, which could lead to an incomplete final product.
Misalignment IssuesIf not formatted correctly, page numbers can be misaligned, which can detract from the document’s overall appearance.
Limited CustomizationWhile Word offers various styles, there’s a limit to how much you can customize the page numbers to make them unique to your document.

Additional Information

Now that you’re a pro at adding page numbers in Microsoft Word for Office 365, let’s talk about some additional points to keep in mind. First, consider the numbering format. You might want Roman numerals for the introductory pages and Arabic numerals for the rest. Word makes this easy to set up with section breaks. Also, think about whether you want the first page of your document, often a title page, to have a number or not. Word allows you to skip numbering on the first page with a simple checkbox.

Another handy tip is linking to previous sections. If you’re working with a document that has different sections, you might want to ensure that your page numbering is continuous throughout the document. Word has a feature that lets you link the current section to the previous one, keeping your numbering consistent.

Lastly, remember to check your page numbers after any major edits to your document. Adding or removing content can sometimes cause hiccups in the numbering sequence, so it’s always good to give them a quick once-over before finalizing your document.


  1. Open the ‘Insert’ tab
  2. Click on ‘Page Number’
  3. Choose the location for the page numbers
  4. Customize the style and format of the page numbers

Frequently Asked Questions

Can I add page numbers to only specific sections of my document?

Yes, you can! Use section breaks to divide your document and then add page numbers to each section individually.

Is it possible to start page numbering from a page other than the first?

Absolutely. You can set the starting number for your page numbering by selecting the ‘Format Page Numbers’ option and adjusting the settings.

How do I remove page numbers from my document?

Go to the ‘Insert’ tab, click on ‘Page Number’, and then select ‘Remove Page Numbers’.

Can I have different styles of page numbers in the same document?

Yes, you can. Use section breaks and format the page numbers in each section according to your preference.

Can I skip numbering on the first page of my document?

Sure thing. There’s an option to ‘Start at’ a specific page number, or you can check the box that says ‘Different First Page’ when setting up your page numbers.


Adding page numbers in Microsoft Word for Office 365 is a crucial skill for anyone looking to create professional and navigable documents. It’s not just about making the pages look pretty; it’s about attention to detail and considering the reader’s experience. With this guide, you now have all the knowledge needed to master this aspect of document formatting.

Remember, the devil is in the details, so next time you’re wrapping up that report or manuscript, make sure those page numbers are in place, and your document will stand out for all the right reasons. Happy numbering!

Join Our Free Newsletter

Featured guides and deals

You may opt out at any time. Read our Privacy Policy