How to Add Page Numbers in Word: A Step-by-Step Guide

Adding page numbers in Word is a simple task that can make your document look professional and organized. It’s just a matter of a few clicks in the right places, and voila, your pages are numbered!

Step by Step Tutorial to Add Page Numbers in Word

Before we dive into the specifics, let’s understand what we’ll be achieving with these steps. Adding page numbers helps readers navigate through the document easily and is also useful when referencing specific sections. Let’s get started.

Step 1: Open the Header & Footer Tools Design Tab

Open the Word document you want to add page numbers to, double-click at the top or bottom of a page to open the Header & Footer Tools Design tab.

This tab allows you to add different elements to your header and footer, including page numbers. It’s where all the magic happens!

Step 2: Choose the Position and Style

In the Header & Footer Tools Design tab, click on “Page Number.” Then choose where you want the numbers to appear (top, bottom, margins), and pick a style.

There are different styles and positions to choose from, so select what best fits your document’s layout and design.

Step 3: Format the Page Numbers

If you want to make any changes to the numbering, such as starting from a specific number or formatting the numbers differently, click on “Format Page Numbers.”

In the Page Number Format window, you can select number formats, set the page numbering to start at a particular number, or even include chapter numbers.

Step 4: Close the Header & Footer Tools Design Tab

Once you’re happy with your page numbers, click “Close Header and Footer” or double-click anywhere outside the header and footer areas to return to the main document.

Your page numbers will now show up on every page of the document, in the style and position you selected.

After completing these steps, your document will have page numbers in the position and style you chose. Every time you add a new page, the page number will automatically update. This means you won’t have to manually add numbers to each page, saving you time and ensuring consistency throughout your document.

Tips for Adding Page Numbers in Word

  • If you’re working with a title page or a table of contents, you might want to start the page numbering on the second or third page. Word allows you to do that, so don’t panic!
  • Sometimes, you might need different sections of your document to have different styles or sequences of page numbers. You can do this by creating sections breaks and then adding your page numbers.
  • Want to get a bit fancy? You can add more than just numbers. Word lets you include the current date, time, and even picture-based page numbers.
  • If you’re creating a document that will be printed as a booklet, consider where the page numbers will be placed so they aren’t lost in the binding.
  • Always double-check the alignment of your page numbers, especially if your document is going to be printed. You wouldn’t want your hard work to be off-center!

Frequently Asked Questions

Can I skip numbering the first page of my document?

Yes, you can choose to not number the first page by selecting “Different First Page” in the Header & Footer Tools Design tab. This is useful for documents with a title page.

How do I remove page numbers?

To remove page numbers, go to the Header & Footer Tools Design tab, click on “Page Number,” and then select “Remove Page Numbers.”

Can I have Roman numerals for some pages and Arabic numbers for others?

Absolutely! You can format different sections of your document with different page number styles by using section breaks and then formatting the numbers in each section.

How do I add page numbers to a PDF file?

Adding page numbers to a PDF file is not possible in Word. You will need to use a PDF editor or converter to add page numbers to an existing PDF.

What if I want to start my page numbering with a number other than 1?

In the “Format Page Numbers” dialog, you can set the starting number to whatever you like under “Page numbering.”


  1. Open the Header & Footer Tools Design Tab
  2. Choose the Position and Style
  3. Format the Page Numbers
  4. Close the Header & Footer Tools Design Tab


Adding page numbers in Word is a breeze once you know where to find the right tools. With the Header & Footer Tools Design tab, you have full control over where and how your page numbers appear. Remember, it’s not just about keeping your pages in order; it’s about giving your document a polished, professional look that impresses whoever lays eyes on it.

Whether you’re drafting a report, writing a book, or putting together a portfolio, those little numbers at the corner of your pages are the silent heroes ensuring your readers stay on track. So, the next time you’re about to finalize a document, take a moment to add those page numbers. Trust me, it’s worth the few clicks!

And there you have it, folks—a guide to adding page numbers in Word that’s as easy as 1, 2, 3…or should I say, as easy as page 1, page 2, page 3? Happy numbering!

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