How to Change the Page Numbers in Microsoft Word 2010: A Step-by-Step Guide

Changing the page numbers in Microsoft Word 2010 is a straightforward process. In essence, you’ll need to access the “Insert” tab, choose “Page Number”, and then select the desired position and format for your page numbers. Once completed, you’ll have a neatly numbered document that’s easier to navigate and reference.

After completing the page number change, your document will have a consistent numbering format throughout, or a customized format if that’s what you chose. This makes your document look professional and polished.


Ever found yourself scrolling through a lengthy document, trying to find a specific section, and wishing you had page numbers to make the task easier? Or perhaps you’ve been finalizing a report, only to realize the page numbering doesn’t follow the correct sequence or format? If you’ve encountered these dilemmas, you know the importance of proper page numbering in a document. Especially in academic and professional settings, page numbers are essential for easy navigation and reference.

Microsoft Word 2010, while a bit dated, is still widely used, and knowing how to manipulate its features can greatly enhance your productivity and document presentation. Changing page numbers might seem like a small detail, but it’s one that can have a significant impact on the readability and professionalism of your document. Whether you’re a student preparing a thesis, a professional creating a business report, or anyone in need of organizing a long document, mastering the page numbering feature in Word 2010 is a skill worth having.

Step by Step Tutorial: Changing Page Numbers in Microsoft Word 2010

Before we dive into the steps, understand that by following this tutorial, you’ll be able to insert page numbers, change their format, and even start numbering from a specific page. Let’s begin!

Step 1: Open the “Insert” tab

Access the “Insert” tab on the ribbon at the top of the page.

In the “Insert” tab, you’ll find various tools to add additional elements to your document. This is where the page number feature is located.

Step 2: Click on “Page Number”

Select the “Page Number” option from the “Header & Footer” group.

Once you click on “Page Number”, a dropdown menu will appear with options for where you want your numbers to appear in the document.

Step 3: Choose the position and format

Pick the desired position (Top of Page, Bottom of Page, etc.) and the format for your page numbers.

There are several preset positions and formats to choose from, such as putting the page number at the bottom center of the page or in the top right corner. Choose one that best suits the needs of your document.

Step 4: Format the page numbers (optional)

If you need to start numbering from a specific page or use a different style, click on “Format Page Numbers” in the design menu.

This step is especially helpful if your document has a title page or a table of contents that you don’t want to number in the same way as the rest of the document.

Step 5: Close the Header & Footer view

Once you’re done setting up your page numbers, click “Close Header and Footer” or double-click anywhere outside the header or footer areas.

Closing the Header & Footer view will allow you to return to the main document and continue editing the body of your text.


Professional AppearanceProperly formatted page numbers give your document a polished and professional look.
Easy ReferencePage numbers make it easier for readers to find specific information, especially in lengthy documents.
CustomizationWord 2010 offers a variety of formats and positions, allowing you to customize the page numbers to suit your document’s needs.


Slight Learning CurveNew users may need some time to familiarize themselves with the page numbering options and settings.
Limited Design OptionsCompared to newer versions, Word 2010’s page numbering designs might seem limited.
Potential for MistakesIncorrectly formatting page numbers can lead to confusion, especially if the document is meant for official use.

Additional Information

Changing page numbers in Microsoft Word 2010 is just the tip of the iceberg when it comes to document formatting. If you’re looking to elevate your Word skills even further, consider exploring other related features such as section breaks, headers and footers, and table of contents. Each of these elements can interact with your page numbering in unique ways, offering advanced control over the appearance and structure of your document.

Remember, practice makes perfect. Don’t be afraid to experiment with different page numbering formats and styles to find what works best for you. And if you ever get stuck, Microsoft Word 2010 has a handy “Help” feature that’s just a few clicks away.


  1. Open the “Insert” tab.
  2. Click on “Page Number”.
  3. Choose the position and format.
  4. Format the page numbers (optional).
  5. Close the Header & Footer view.

Frequently Asked Questions

Can I skip numbering on the first page?

Yes, in the “Page Number” format dialog, you can check the box that says “Different First Page” to skip numbering on the first page of your document.

How do I remove page numbers?

To remove page numbers, go to the “Insert” tab, click on “Page Number”, and then select “Remove Page Numbers”.

Can I have different numbers for different sections?

Absolutely! You can use section breaks and then add page numbers to each section independently, allowing for different numbering styles or sequences.

Why are my page numbers not continuous?

If your page numbers are not continuous, you might have a section break disrupting the sequence. Check for section breaks and adjust as necessary.

How do I restart numbering in the middle of a document?

To restart numbering, insert a section break where you want the new numbering to start, and then set the page numbers to start at “1” or another number in the new section.


Mastering the page numbering feature in Microsoft Word 2010 can significantly enhance your document’s functionality and appearance. Whether you’re crafting an academic paper, assembling a business report, or compiling a personal project, knowing how to properly number your pages is crucial.

With the steps outlined in this article, you now have the know-how to adjust page numbers, ensuring your documents are not only more accessible but also exhibit a touch of professionalism. Keep exploring the depths of Word 2010, and watch as your document-crafting skills soar to new heights.

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