How to Put Background in Word: The Ultimate 2024 Guide

Adding a background to your Word document can spruce up an otherwise plain-looking report or flyer. Fear not, it’s a simple process that anyone can do with just a few clicks. Let’s dive into how you can give your Word document that extra bit of flair.

Step by Step Tutorial: Adding Background in Word

Before we start, adding a background in Word can give your document a personalized touch. It could be a solid color, a gradient, a picture, or even a watermark. Here’s how you can do it:

Step 1: Open the Design Tab

Open the Design tab in the ribbon at the top of your Word document.

The Design tab is where all the magic happens for changing the look of your entire document. This is where you can add a variety of design elements, including page borders and colors.

Step 2: Select Page Color

Click on the ‘Page Color’ option in the Page Background group.

Choosing a page color will fill the background of your document with the color of your choice. You can choose from a palette of colors or create a custom color.

Step 3: Choose Fill Effects

For a more advanced background, select ‘Fill Effects’ to choose a gradient, texture, pattern, or picture.

Fill Effects offer more complex and visually appealing backgrounds. You can choose a gradient that blends two or more colors, a texture that gives a tactile feel to the background, or even a pattern with various designs. If you wish to use an image, you can upload one from your computer.

Step 4: Adjust the Background

Make any necessary adjustments to your background to fit the look you’re going for.

Once you choose your fill effect or picture, you might need to adjust the transparency or scale to make sure it doesn’t interfere with the readability of your text.

Step 5: Save Your Document

Don’t forget to save your document to retain the background settings.

After you’ve added and adjusted your background, hit ‘Save’ to make sure you don’t lose your work. You can always go back and change the background if you change your mind later.

Once you complete these steps, your Word document will have a neat background that can make it stand out.

Tips for Adding Background in Word

  • Use a light or transparent background if your document has a lot of text to ensure readability.
  • Consider the purpose of your document; a professional report may require a more subdued background compared to a party invitation.
  • Remember that printing documents with a dark background will use more ink.
  • Test print a page if you’re planning to print your document to see how the background looks on paper.
  • Keep in mind that backgrounds may not be visible if you convert your Word document to a different format like PDF.

Frequently Asked Questions

Can I use custom images as a background in Word?

Yes, you can upload and use your images as a background in a Word document.

Will adding a background affect the readability of my text?

It can if the background is too dark or busy. It’s best to use light or transparent backgrounds for text-heavy documents.

How do I remove the background from a Word document?

You can remove the background by going back to the Page Color option in the Design tab and selecting ‘No Color’.

Can I print the background color or image on my Word document?

Yes, however, you may need to adjust your printer settings to print background colors and images.

Will the background appear if I view the Word document on a different computer?

The background should appear the same across different computers, provided that the other computer has the same version of Word.


  1. Open the Design Tab
  2. Select Page Color
  3. Choose Fill Effects for advanced backgrounds
  4. Adjust the Background for visual appeal and readability
  5. Save Your Document to retain settings


Adding a background to your Word document is a fantastic way to make it visually appealing and add a personal touch. Whether you’re working on a report, an invitation, or any other type of document, a well-chosen background can elevate your work and make it stand out. Follow the simple steps outlined in this guide to add a background in Word, but also remember to take into account the readability of your text and the overall purpose of your document. With these tips and tricks, your next Word document is sure to be a hit. Keep experimenting with different colors and images to find a style that’s uniquely yours. Now go ahead, give it a try and see how a simple background can transform your Word document!

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