How to Make Table in Excel: A Step-by-Step Guide

Creating a table in Excel might sound like a daunting task, but it’s actually quite simple. All it takes is a few clicks and you’ll have a well-organized, professional-looking table to work with. Whether you’re a student trying to organize your data for a project or a professional presenting figures to your team, knowing how to make a table in Excel is a handy skill to have. By the end of this article, you’ll be equipped to create tables like a pro!

Step by Step Tutorial: How to Make Table in Excel

Before we dive into the steps, let’s clarify what we’re aiming to achieve. A table in Excel is a structured range that organizes data into rows and columns. It comes with built-in functionalities that make sorting, filtering, and analyzing data easier. Now, let’s get to the steps!

Step 1: Select the Range of Cells

Select the cells that you want to include in your table.

When you’re choosing the cells for your table, make sure you include all the data you want to use. If you’re just starting out, you can also select empty cells and input data later.

Step 2: Insert the Table

Go to the ‘Insert’ tab and click on the ‘Table’ button.

Excel will automatically detect the range of cells you’ve selected. If it doesn’t, you can manually adjust the range in the ‘Create Table’ dialog box that pops up. Make sure the ‘My table has headers’ option is checked if your table includes headers.

Step 3: Style Your Table

Choose a style for your table from the ‘Table Styles’ options.

Excel offers a variety of preset styles that you can choose from. You can also customize your own style by changing the table’s colors, fonts, and border options.

Step 4: Customize Your Table

Add or remove table rows and columns as needed.

If you need to add more data to your table, you can easily add new rows or columns. Just right-click on a cell and choose to insert a new row or column. You can also delete rows or columns you don’t need.

Step 5: Use Table Features

Take advantage of Excel’s table features like sorting and filtering data.

With your table set up, you can now use Excel’s built-in features to manage your data. You can sort data alphabetically or numerically, and use filters to display only the data that meets certain criteria.

After you complete these steps, you’ll have a functional table in Excel that’s ready for data analysis or presentation. The great thing about Excel tables is that they’re dynamic— as you add or remove data, the table adjusts automatically.

Tips: How to Make Table in Excel

  • Make sure your data range doesn’t include any blank rows or columns. This could cause issues when creating your table.
  • Use keyboard shortcut Ctrl+T to quickly create a table.
  • Don’t forget to name your table. This makes it easier to refer to in formulas and data analysis.
  • Utilize the ‘Total Row’ feature to perform quick calculations like sum, average, or count.
  • Take advantage of the ‘Design’ tab that appears when your table is selected for more customization options.

Frequently Asked Questions

What’s the difference between a table and a range in Excel?

A table in Excel is a structured range that has built-in features to manage and analyze the data more efficiently.

Can I convert a table back to a regular range?

Yes, you can convert a table back to a range by right-clicking on the table, selecting ‘Table’, and then ‘Convert to Range’.

How do I add a total row to my table?

Click anywhere inside your table, go to the ‘Design’ tab, and check the ‘Total Row’ option.

Can I use formulas in a table?

Absolutely! Tables in Excel are designed to work seamlessly with formulas.

How do I remove duplicates from my table?

Select your table, go to the ‘Data’ tab, and click on ‘Remove Duplicates’.


  1. Select the range of cells for your table.
  2. Insert the table via the ‘Insert’ tab.
  3. Style your table with the ‘Table Styles’ options.
  4. Customize your table by adding or removing rows and columns.
  5. Use table features such as sorting and filtering.


Excel tables are a powerful tool that can make managing and analyzing data a breeze. The steps to create a table in Excel are straightforward, and the benefits are immense. With the ability to sort, filter, and calculate data quickly, Excel tables can save you time and help you draw insights from your data. Remember to utilize the tips provided to enhance your table-making skills.

Whether you’re a beginner or an experienced Excel user, mastering the art of creating tables is essential. Take advantage of the features offered by tables to make your data work for you. Now that you know how to make a table in Excel, go ahead and organize that data like a pro! Remember, practice makes perfect, so don’t be afraid to experiment with different styles and features to find what works best for you and your data. Happy table making!

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