How to Merge Tables in Excel: A Step-by-Step Guide

Merging tables in Excel is a handy tool for anyone who works with data. It can help you combine information from different sources into one easy-to-read table. All you need is a common identifier in both tables, and you’re good to go. In just a few clicks, you can have all your data neatly organized in one place.

Step by Step Tutorial: How to Merge Tables in Excel

Before we dive into the steps, let’s understand what we’re aiming for. Merging tables in Excel will allow you to combine data from two separate tables based on a common column that they share. This is especially useful when working with large datasets that need to be consolidated for analysis.

Step 1: Open both Excel files

Open the Excel files that contain the tables you want to merge.

You’ll need to have both Excel files open that contain the tables you’re looking to combine. Make sure that they are both accessible and that you have permission to edit them if needed.

Step 2: Identify the common column

Find the common column that both tables share.

This column will be the key to merging your tables. It’s usually a unique identifier like an ID number, name, or date that appears in both tables.

Step 3: Go to the Data tab

Navigate to the Data tab on the Excel ribbon.

In the Data tab, you’ll find all the tools you need to manage and analyze your data, including the Merge Tables feature.

Step 4: Click on ‘Merge Queries’

Select ‘Merge Queries’ from the Data tab options.

‘Merge Queries’ is the feature that allows you to combine your tables. Clicking on it will open a new window with options for how you want to merge your tables.

Step 5: Choose the tables to merge

Select the tables you want to merge from the drop-down menus in the Merge window.

You’ll see drop-down menus for each table. Select the appropriate tables that you want to merge.

Step 6: Select the common column

Choose the common column from both tables in the Merge window.

After selecting your tables, you’ll need to click on the column headers in both tables that represent the common column. This tells Excel which data to use to merge the tables.

Step 7: Choose the type of merge

Select the type of merge you want to perform from the options provided.

Excel offers several merge types, such as ‘Inner’ (only matching rows), ‘Full Outer’ (all rows from both tables), and others. Choose the one that fits your needs.

Step 8: Click ‘OK’

Click ‘OK’ to perform the merge.

After you’ve made all your selections, clicking ‘OK’ will start the merge process. A new table will be created with your combined data.

After completing these steps, you’ll have a brand new table that combines the data from your two original tables. This merged table can be used for further analysis, reporting, or any other purpose that requires a comprehensive view of your data.

Tips: Enhancing Your Merged Tables in Excel

  • Make sure your common column has the same data type in both tables.
  • Clean your data before merging to avoid errors.
  • Save a copy of your original tables before merging, just in case.
  • Use the ‘Remove Duplicates’ feature after merging to ensure your data is clean.
  • Take advantage of Excel’s ‘Power Query’ feature for more complex merges.

Frequently Asked Questions

What if my tables don’t have a common column?

If your tables don’t have a common column, you won’t be able to merge them directly. You’ll need to create a common column or use a different method to consolidate your data.

Can I merge more than two tables?

Yes, you can merge more than two tables by repeating the merge process with the new merged table and another table.

What happens if there are duplicate rows after merging?

You can use the ‘Remove Duplicates’ feature in Excel to get rid of any duplicate rows that result from the merge.

Can I undo a merge?

Yes, you can undo a merge by pressing Ctrl + Z. However, if you have closed and reopened the file after the merge, you may not be able to undo it.

Are merged tables dynamic?

Merged tables are static once created. If you update the original tables, the merged table won’t automatically update. You would need to perform the merge again.


  1. Open both Excel files.
  2. Identify the common column.
  3. Go to the Data tab.
  4. Click on ‘Merge Queries’.
  5. Choose the tables to merge.
  6. Select the common column.
  7. Choose the type of merge.
  8. Click ‘OK’.


Merging tables in Excel may seem daunting at first, but once you get the hang of it, it’s a breeze. Remember, the key to a successful merge is having a common column. Once you’ve identified that, it’s just a matter of following the steps above. With the tips provided, you’ll be able to enhance your merged tables and make your data work for you. Merging tables efficiently can save you time and help you make better, data-driven decisions.

Whether you’re a student working on a project, a business professional analyzing sales data, or someone who loves organizing information, mastering the art of merging tables will make your Excel experience much more productive and enjoyable. So, next time you’re faced with multiple tables of data, don’t fret. Open up Excel, roll up your sleeves, and start merging!

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