How to Merge Cells in Excel Without Losing Data: A Step-by-Step Guide

Merging cells in Excel is a common task that can help organize data and make your spreadsheet look cleaner. But, it can be a bit tricky if you’re worried about losing important data. Don’t fret! We’ll walk you through the process so you can merge cells without losing a single bit of information.

Step by Step Tutorial to Merge Cells in Excel Without Losing Data

Before we dive into the specifics, it’s important to note that merging cells in Excel can be done quickly and easily, with the right approach. Let’s get started!

Step 1: Select the Cells You Want to Merge

Click and drag to highlight the cells you want to combine.
When you merge cells, all the data from the selected cells will be combined into the first cell of your selection. Make sure that this is what you want before proceeding.

Step 2: Use the “Merge & Center” Feature

Go to the Home tab and click on “Merge & Center” in the alignment group.
This feature will merge your selected cells and center the contents. If you don’t want the data centered, there are other merge options available, such as “Merge Across” or “Merge Cells.”

Step 3: Check Your Data

Ensure that all your data is correctly merged and nothing has been lost.
After merging, Excel will keep the data from the top-leftmost cell and discard the rest. If you have important data in other cells, you’ll need to manually combine it before merging.

Once you’ve completed these steps, your cells will be merged without any data loss. The data from the upper-left-most cell will be the one displayed in the merged cell, and all other data will be cleared.

Tips for Merging Cells in Excel Without Losing Data

  • Always backup your data before merging cells, just in case something goes wrong.
  • If you have data in multiple cells that you want to keep, copy and paste it into the first cell before merging.
  • Use the “Undo” feature (Ctrl + Z) if you accidentally merge cells and lose data.
  • Consider using the “Center Across Selection” option instead of merging if you want to avoid potential data loss.
  • Remember that once cells are merged, they cannot be sorted or filtered individually.

Frequently Asked Questions

What happens to the data in the other cells when I merge?

The data in all cells except the top-left one will be deleted.

Can I unmerge the cells later?

Yes, by selecting the merged cell, going to the “Merge & Center” dropdown, and clicking “Unmerge Cells.”

Will merging cells affect the formulas in my spreadsheet?

It might, as merging cells can change the cell references that your formulas rely on.

Is there a way to merge cells without centering the text?

Yes, you can use the “Merge Cells” option instead of “Merge & Center.”

Can I merge cells across different rows and columns?

Yes, you can merge any selection of cells, whether they’re in a row, column, or block.


  1. Select the cells you want to merge.
  2. Use the “Merge & Center” feature.
  3. Check your data.


Merging cells in Excel can be a game-changer when it comes to organizing your data. By following the steps outlined in this article, you can merge cells without the fear of losing any important information. Always remember to check your data before and after merging to ensure that everything is as it should be. And don’t forget about the handy tips that can make the process even smoother. With a little practice, merging cells will become second nature. Now that you know how to merge cells in Excel without losing data, go ahead and give your spreadsheets the polished, organized look they deserve!

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