How to Merge Cells in a Table in Excel: A Step-by-Step Guide

Merging cells in a table in Excel is a handy trick that can help you create a cleaner, more organized spreadsheet. It’s especially useful when you want to create a heading that spans across multiple columns or rows. Pretty simple, right? In less than a minute, you’ll have cells merged and your table looking top-notch.

Step by Step Tutorial on How to Merge Cells in a Table in Excel

Before we dive into the how-to, let me just say that merging cells can make your data presentation much clearer. This process is great for headers or labels that need a bit more room than a single cell provides.

Step 1: Select the Cells You Want to Merge

Click and drag to highlight the cells you’d like to merge.

Once you’ve selected the cells, they’ll be highlighted in a different color to show they’re active. Make sure you’ve got all the cells you want to merge selected before moving on.

Step 2: Find the ‘Merge & Center’ Button

Go to the ‘Home’ tab on the ribbon and look for the ‘Merge & Center’ button.

It’s usually located in the alignment group of the Home tab. If you don’t see it right away, look for an icon with two arrows coming together.

Step 3: Choose Your Merge Option

Click the drop-down arrow next to ‘Merge & Center’ and choose from the options: ‘Merge & Center,’ ‘Merge Across,’ ‘Merge Cells,’ or ‘Unmerge Cells.’

‘Merge & Center’ will combine the cells and center the text. ‘Merge Across’ will merge cells in each row individually. ‘Merge Cells’ will merge but not center the text, and ‘Unmerge Cells’ will reverse the merge.

After completing these steps, the cells you selected will become one larger cell. If you had any text in any of the cells, it would be combined and, depending on your choice, centered in the new merged cell.

Tips for Merging Cells in a Table in Excel

  • Tip 1: Always check your data before merging cells, as merging can cause data loss if multiple cells contain information.
  • Tip 2: Use ‘Merge & Center’ for headings to make your tables look professional.
  • Tip 3: If you need to sort data later, keep in mind that merged cells can complicate things.
  • Tip 4: To quickly unmerge cells, use the ‘Unmerge Cells’ option in the same menu where you merged them.
  • Tip 5: Keyboard enthusiasts can use Alt > H > M > C as a shortcut for ‘Merge & Center.’

Frequently Asked Questions

What happens to the data in the cells when they are merged?

Any data in the top-left cell of the selected range will be preserved, while the rest will be deleted.

Can I merge cells across both rows and columns at the same time?

Yes, you can! Just select the range that spans across the rows and columns you want to merge.

Is there a way to merge cells without centering the text?

Absolutely! Use the ‘Merge Cells’ option instead of ‘Merge & Center’.

I accidentally merged the wrong cells. How can I undo it?

You can either press Ctrl + Z to undo or use the ‘Unmerge Cells’ option.

Can I still edit data in merged cells?

Yes, you can click on the merged cell and type as you normally would.


  1. Select the cells you want to merge.
  2. Find the ‘Merge & Center’ button.
  3. Choose your merge option.


Merging cells in a table in Excel may seem like a small thing, but it can make a significant impact on the readability and professionalism of your spreadsheets. Whether you’re creating a financial report, organizing data, or making a schedule, knowing how to merge cells effectively can save you time and hassle. Remember, it’s all about making your data work for you—not the other way around.

As you get comfortable with merging cells, experiment with different merge options to see what works best for your needs. And if you ever find yourself in a bind, don’t forget about the handy ‘Unmerge Cells’ feature. It’s like a safety net for your spreadsheet gymnastics.

So go ahead, give it a try—merge some cells, make your data shine, and watch as your Excel skills soar to new heights. Who knew something as simple as merging cells could be so empowering? Happy spreadsheeting!

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